The document discusses Conceptum! Conferences and Events, an event management company that focuses on organizing seminars, conferences, and incentive events. It provides consultancy, organization, communication, and branding services to help clients achieve their goals. Testimonials praise the company's professionalism, efficiency, and customer service.

1. AWARD
SEMINAR
CONGRESS
TEAM BUILDING
CONFERENCE
INCENTIVE
EVENT

2. ABOUT US
Created in 1989, Conceptum! Conferences and Events, formerly
known as Meeting Time, focuses on the organisation, upstream
consultancy, and communication of events. This longevity is a
testament to our reliability and efficiency. The positive references
and feedback from our clients demonstrate our commitment to
providing you with event management expertise and top level
services that deliver tangible results. Effective event organisation
requires particular skills and knowledge across a number of areas.
Our creative and dynamic team will work with you to implement
and deliver customised solutions that enable you to achieve your
goals. We will become part of your team, reducing your workload
by sharing the responsibilities and ensuring the smooth running of
your event. Above all, our services guarantee a positive result that
combines professionalism with a smile! Our slogan Your Success is
Our Passion remains true, now, more than ever!
Let’s work together!
Formerly

3. SERVICES
1. CONSULTANCY
Planning and coordinating events is a complex and constantly evolving
process best driven by innovative and dynamic people.
We consolidate strategic planning with operational implementation
and deliver high impact with the lowest logistical expenses possible,
without compromising on quality or results.
Among the services provided, we carry out feasibility studies, establish
and manage steering committees, help you to manage the content and
format of your conference, secure sponsorship, recommend and liaise
with experts and speakers, …
Continuous professional development, trend awareness, and
innovation are fields we invest in to produce cutting-edge events that
meet your objectives!

4. SERVICES
2. ORGANISATION
Conceptum! Conferences & Events is recognised for its expertise in the organisation and
coordination of events. We will help you with all aspects of the process ensuring passion and
dedication to achieve qualitative results. Here are only a handful of the many services we provide:
REGISTRATION • oordinating exhibitions and poster
c
sessions
• anaging registrations and cancellations
m
• translations
(on-line and paper)
• roviding and coordinating additional
p
• anaging registration fee payments
m
on-site staff
(online and traditional)
• organising catering and social programs
• ending confirmations and details to
s
participants • on-site coordination and quality control
• transportation
SUPPLIER MANAGEMENT
•
organising the venue search, reservation
SPONSORSHIP
and site inspection • roviding assistance and advice on
p
sponsorship and subventions
• hotel recommendations/reservations
• reparing sponsorship documents: design,
p
• rganising and reserving audiovisual
o
production and distribution
services and equipment
• overseeing contracts and invoicing
LOGISTICS
• anaging direct mailing and
m
communication with registered delegates
• eveloping and producing conference
d
documents
• rganising/distributing badges and
o
conference bags

5. SERVICES
3. COMMUNICATION
BRANDING AND VISUAL SUPPORT We:
We provide tailor-made branding solutions for • upport your needs by coordinating your
S
your event alongside the development of your entire communication strategy or by working
communication tools. on projects as required
• ffer hard-hitting solutions that maximise
O
PRESENTATION COACHING
your image, brand recognition and credibility
Having witnessed and developed many pres-
• dentify the best fields for interaction between
I
entations during our careers as professional
you and your audience (professionals,
conference organisers, we are happy to put our
general public, public authorities).
experience and communication skills at your
disposal to guide you towards a clean, concise
and impactful presentation.
WEB MANAGEMENT
MEDIA RELATIONS We develop a tailor-made website for your
In the months and weeks preceding the event event and manage it for the duration of
we will discuss strategy and desired outcome the project. We also create and manage
with you and propose an action plan to ensure relationships and collaborative processes
media attention and coverage of the event. using all the relevant social media networks.

6. OUR CLIENTS
Belgian Association of Financial Analysts I Association Belge de FMC en Allergologie I
BASF I BECI I Belgian Kid’s Foundation I Belgische Betongroepering-Groupement Belge
du Béton I Brussels Metropolitan Region I CEN-CENELEC I Clinique Saint-Pierre Ottignies
I Commission Trilatérale I DOW I DuPONT de NEMOURS I European Seed Association I
Fédération de l’Industrie Européenne de la Construction I Fonds Houtman I Gouvernement
Wallon - Waalse regering I Instituut van de Accountants en de Belastingsconsulenten IAB
-I Institut des Experts-comptables et des Conseils fiscaux I Institut de Santé Publique -
Wetenschappelijk Instituut Volksgezondheid I Ministère des Affaires étrangères - Ministerie
van Buitenlandse Zaken I Procter Gamble I Solvay I SPF Economie - FOD Economie I SPF
Finances - FOD Financiën I SPF Personnel Organisation - FOD Personeel en Organisatie
I SPI+ (Services Promotion Initiatives en province de Liège) I UCB I Wallonie-Bruxelles
International I …

7. TESTIMONIALS
“Everything was perfect, the efficiency and professionalism of your team are highly “he highly professional work rendered by your excellent team was very much
T
appreciated. ” appreciated by my colleagues as well as by the spouses participating in their
Dow programme.”
Trilateral Commission
“Je voulais vous répéter combien il m’a été agréable de travailler avec votre équipe.
Bravo pour votre efficacité, votre professionnalisme et votre gentillesse.”
“ otre approche rigoureuse et méthodique a soutenu mon cabinet tout au long de la
V
Solvay Institutes préparation du Conseil et je tiens à vous en remercier personnellement.“
Ministre belge de l’Économie
“Merci pour tout. Un projet d‘une telle ampleur pour nous demandait la
“ our experience and willingness to expend additional effort on our behalf ensured an
Y
collaboration de tous, des équipes professionnelles sur lesquelles on pouvait
extremely smooth and trouble-free event. I would be delighted to be able to recommend
compter à 100% en faisant confiance à leur professionnalisme, mais surtout à
your services to any international organisation planning a major conference in Brussels
leurs qualités humaines. Tout cela toi et ton équipe nous l‘avez donné.“
or throughout Europe.”
Président du Comité National de Chimie, Belgique GBDe Secretariat
“ otre apport a représenté pour nous une réelle plus-value, non seulement
V “ es collaborateurs ont loué la qualité de la préparation de cet événement, l’aptitude
M
d’un point de vue organisationnel, mais tout autant de la conception de notre de votre équipe à faire face aux difficultés et demandes diverses, de même que
événement. Nous serions très heureux de pouvoir à nouveau collaborer les contacts attentifs et agréables dont vos collaborateurs et vous-même avez
ensemble” constamment fait preuve.”
Experts-comptables et des Conseils fiscaux Ministre-Président de la Région Wallonne

8. Caroline Daneels
PROJECT MANAGER
After many years of experience in the coordination of events for the corporate sector
(3M, PWC,..), Caroline joined our team in 1998 to strengthen the core-PCO department of
Conceptum! Conferences Events. Her excellent management and organisational skills,
along with her dynamism, ensure a seamless flow to your events.
Julie Weisenburger
MANAGING DIRECTOR Ingrid Goris
JUNIOR PROJECT MANAGER
Involved in the MICE Industry for 17 years, Julie has a long proven
track record in conference organisation and meeting management. Ingrid manages the participant registration process for your conferences and events. Her
experience in website management and administrative monitoring enables us to provide
She has worked for a variety of clients (international institutions
an optimal service to your event participants. Her multilingualism and warm professional
and governmental bodies, associations, corporate,…) on projects
attitude ensure a pleasant experience for all involved.
ranging from small VIP meetings to large international conferences.
An expert on meeting strategy, scenario planning and steering
committee management, she has been responsible for developing Amandine de Coster
and implementing a wide range of integrated organisational and BUSINESS DEVELOPMENT MANAGER
communication solutions for conferences, meetings, and events.
In addition to her experience in events management, Amandine is an expert in communications
She also has a strong understanding of the constraints and and public relations. She also provides presentation and media skills training to ensure the
challenges of mobilizing multilingual and multicultural teams. optimal communication of your key messages and values.
Julie is a member of BAPCO, Belgian Association of Professional
Congress Organisers and of EFAPCO, European Federation of
Associations of Professional Congress Organisers. Ingrid Cancian
ACCOUNT MANAGER
Ingrid has been working with Conceptum! Conferences Events since 2005. She is responsible
for managing all the administrative and accountancy aspects of the events.

9. Conceptum ! Conferences Events nv/sa (formerly Meeting Time)
Head office Brusselsesteenweg 539 - 3090 Overijse - Belgium
Registered office Haute rue 8 - 1473 Glabais - Belgium • Tel +32 (0)2 808 41 75
www.conceptum-conferences.eu