1. Event Plan: Shared Showcase
Invitation
Action Item Responsible Due Date Status
Draft Invitation Charles Complete
Internal review of invitation Caryl Complete
Finalize invitation Clare Complete
Distribute invitation Sarah Complete
Re-send invitations after review of list Sarah and clay Sept 9th
Registration
Action Item Responsible Due Date Status
Create registration web site Sarah Complete
Post – Learning Session descriptions on Web Reg. page Sarah
Who is “manning” the desk? Sarah
Design
Action Item Responsible Due Date Status
Circulate run of show draft
Provide run of show feedback
Finalize Run of Show/Agenda Charles
All Learning Session descriptions to Charles All team members
Refine Learning Session descriptors Charles
Gain approval for descriptions Clay and Caryl
Post descriptions on web-reg site
Book “coaching” sessions with Charles All team members
Work with all presenters to refine their sessions Charles

2. Participant Packages
Action Item Responsible Due Date Status
Welcome notes from the co-chairs (with photos?)
Description of intention
Schedule of Learning Session with Location
Story of Shared Care and what differentiates us… + FAQ’s Clay
Map
Overall Agenda
Social Media – Clare
Action Item Responsible Due Date Status
Tweet
Facebook
Evaluations
Action Item Responsible Due Date Status
Table evaluations for each Learning session (see samples sent on August 23)
Overall evaluation for end of session
Follow up evaluation for accreditation
Host Support
Action Item Responsible Due Date Status
Create host package
Match make host with Leader
Brief host on their role

3. Table Set up
Action Item Responsible Due Date Status
Plenary:
- Pens
- Mints
- Question Cards (Shared Care Questions….)
Break out rooms
- Evaluations
Question cards
Signage and on site materials
Action Item Responsible Due Date Status
Signs - Need:
Direction to plenary x2
Welcome at Reg. Desk
Direction to Learning Session x1
Sign for each room
Participant Package – in folder
- Msg from co-chairs
- Msg from minister
- Agenda
- Map
- Bios – Michael Jones, Charles Holmes
- List of committee members
- Planning Team
- Bev Bacha

4. - Paper (Shared Care prescription pads)
- Evaluation
Name Badges
- All name badges – Shared Care and Logo, First name LARGE, second name
small, affiliate org
- List of Learning Sessions they are attending on the back
- NOTE: Support staff have orange name badges
Space Set up
Action Item Responsible Due Date Status
Signage – signs for all rooms + welcome signs
Registration Sarah
“Trade-show” space set up Sarah
AV and room set up Stephanie
Support Staff/Runner
Action Item Responsible Due Date Status
Run mics in the plennary
Collect evaluation sheets after each learning session
Direct to rooms
Post Event
Action Item Responsible Due Date Status