management information system

1. Management
Information System

3. Meaning of MIS
• Management Information System is a planned,
organized and systematic collection of relevant
accurate, precise and timely information which
are properly processed and supplied to required
persons economically for the purpose of achieving
organized objectives

4. Definition of MIS
• Walter J . Kennvan defined MIS as, “a formal
method of collecting timely information in a
presentable form in order to facilitate effective
decision making and implementation in order
to carryout organizational operations for the
purpose of achieving the organizational goals”

5. Features of MIS
Timeliness
Accuracy
Consistency
Completeness
Relevance

6. Objectives of MIS
1. Facilitate Decision Making
2. Avoid duplication of work
3. Savings of time
4. Establish uniform procedures
5. Fixing responsibility

7. Elements of MIS

10. System
• System is a functional unit, which involves set of
procedures/functions to produce certain
outputs by processing data/information given
as input. Input Process Output

11. Areas of MIS
1. Decision Making
2. Planning
3. Control

12. Importance of MIS
1. Complexity of business operations
2. Size of business unit
3. Changes in economic structure
4. Technological changes
5. Social Changes
6. Determination of training needs
7. Wide use of computer

13. Factors affecting to MIS
1. Availability
2. Quality
3. Quantity
4. Timeless

14. 1. Availability
• Availability of information refers to more
accurate relevant information. All decisions
are made available information
2.Quality
Quality of information describes its compactness and
accuracy. Decisions are taken only out of quality of
information.

15. 3. Quantity
• To much information cannot be processed very
easily by the management within stipulated time and
difficult to get accurate information.
4.Timeliness
Information must be available when needed.
Sometimes some important decisions can be delayed
due to non-availability of unneccary information
properly in time and opportunity.

16. Types of Information
1. Operating Information
2. Status Information
3. Resource Information
4. Social Information
5. Planning and Control Information

17. Contd:
6. Govt. Information
7. Social Information
8. Economic Information
9. Technology Information
10. Complete Information

18. Designing the MIS
1. Supplies complete, accurate and timely data
2. Identify and quantify inter related operations
3. Measures and control the performance
4. Identify needs of decentralized organization
5. Information in summarized form
6. Flexibility

19. Process of MIS
Assembling
Processing
Analyzing
Storage and retrieval
Information is summarized form
Flexibility

20. 1.Assembing
• It means finding and collection of data and
recorded in a set of files. The well defined
sources of information facilitates the
collection of data.
2.Processing
It means that the data has been summarized ,edited
and proceed. During editing irrelevant and
inaccurate data have been eliminated from the
records

21. 3.Analsing
• Data has been analyzed to develop or
calculate percentages and ratios are providing
useful information to the decision maker.
4.Storage and Retrieval
Indexing, coding, filing and location of
information are coming under the process of
storage. Provisions have been made to quick
relocation of such information and retrieval
when it is necessary.

22. 5.Evaluation
• The determinations of usefulness of information
in terms of accuracy, precise and relevance. The
degree of accuracy, precise and reliance is based
upon the needs of the decision maker.
6. Dissemination
• It means supplying the required information in
the specified format at the right time to the
decision maker

23. Advantage of MIS
• It improves personal efficiency.
• It expedites problem solving(speed
up the progress of problems solving
in an organization).
• It facilitates interpersonal
communication
• It promotes learning or training.
• It increases organizational control.

24. •It generates new evidence in support of a
decision.
•It creates a competitive advantage over
competition.
•It encourages exploration and discovery on
the part of the decision maker.
•It reveals new approaches to thinking about
the problem space.
•It helps automate the Managerial processes.

25. Outputs Of a MIS
Scheduled reports which
are produced periodically,
or on a Schedule (daily,
weekly, monthly).
Key-indicator report
which summarizes the
previous day’s critical
activities and also it is
typically available at the
beginning of each day.

26. Demand report
which gives certain
information at a
manager’s request.
Exception report
which is
automatically
produced when a
situation is unusual
or requires
management action.