presentation

1. Management Information System
-An Introduction
Rahul Sharma, Assistant Professor,
IIHMR University, Jaipur, India
Email: rahulsharma@iihmr.edu.in

2. MIS
• MIS is an organized system for
collecting, processing, reporting and
using information for decision.
• where System suggests integration
and holistic view, Information stands
for processed data,
and Management is the ultimate user,
the decision makers

3. DEFINITION
• The MIS is defined as a system which provides
information support for decision making in the
organization
• Management Information System or 'MIS' is a
planned system of collecting, storing, and
disseminating data in the form of information
needed to carry out the functions of
management.

4. Management
• Management covers the planning, control,
and administration of the operations of a
concern.
• The top management handles planning;
• The middle management concentrates on
controlling;
• The lower management is concerned with
actual administration.

5. Information
• The processed data that helps the
management in planning, controlling and
operations.
• Data means all the facts arising out of the
operations of the concern.
• Data is processed i.e. recorded, summarized,
compared and finally presented to the
management in the form of MIS report

6. System
• Data is processed into information with the
help of a system.
• A system is made up of inputs, processing,
output and feedback or control.

7. Purpose
• Handling of a voluminous data.
• Confirmation of the validity of data and
transaction.
• Complex processing of data and
multidimensional analysis.
• Quick search and retrieval.
• Mass storage.
• Communication of the information system to
the user on time.
• Fulfilling the changing needs of the
information.

8. Objectives
• Data Capturing
• Processing of Data
• Storage of Information
• Retrieval of Information
• Dissemination of Information

9. MIS helps in
• Strategic Planning,
• Management Control
• Operational Control
• Transaction Processing
• The MIS satisfies the diverse needs through a
variety of systems such as Query Systems,
Analysis Systems, Modeling Systems and Decision
Support Systems

10. Functions of an information system

11. MIS for a Business Organization
• Support the Business Process
• Support Operation of a Business Organization
• To Support Decision Making
• Strategies for an Organization

12. Types of information systems

13. Prerequisites of an Effective MIS
• Qualified System and Management Staff
• System and Computer Experts
• Management experts
• Futuristic Perspective
• Support of Top Management
• Common Database
• Control and maintenance of MIS

14. Information System
• (A) Formal Information System
• (B) Informal Information System
• (C) Computer Based Information System

15. Information systems are more than
computers

16. Information Architecture and
Information Technology Infrastructure

17. Types of MIS system
1. Transaction Processing System (TPS)
2. Management Information System (MIS)
3. Decision Support System (DSS)
4. Executive Support System (ESS)
5. Office Automation Systems (OASs), and
6. Business Expert Systems (BESs)

18. Six major types of information systems

20. MIS role/deliverables
1.Improved Forecasting
2.Better Tracking
3.Standardization
4.Supplier Collaboration
5.Inventory Visibility
6.Cost Savings
7.Enhanced Decision-Making
8.Streamlined Operations
9.Data-Driven Insights

21. Management Information
System in Pharma

22. Features
• Incorporation of Patient/Product Centric data
• Decision based upon Pharmaceutical Service
• Related to Medicine use
– Adherence
– ADR
– PV
– Individualized treatment options
• Ability of Triangulate consumption data with
clinical & patient specific data

23. Information Pyramid
• Executive level – Strategic Planning (Periodic)
• Management Information System –
Management Control (On Demand/scheduled)
• Operational System – Operational Control
(Transaction Data) Selection, Procurement,
Distribution, Use, Organization, Financial
Mgmt., Information Mgmt., Personal Mgmt..

24. Case 1
• A global pharma company was wasting millions of dollars annually on unused
clinical supplies—about half of all supplies the company ordered each year went
unused. The problem was caused by a combination of factors: poor forecasting, an
inability to track consumption, lack of standardization in packaging and labelling,
and inefficient shipments by suppliers.
• The company’s Lean program focused on improving clinical supplies management
and eliminating excess inventory throughout the site network. Better forecasting
tools have improved the ability to predict actual enrolment at each site, and new
metrics that measure forecast accuracy keep the focus on improving performance.
To further cut costs, the company standardized packaging and labelling, and
consolidated shipments from suppliers. Finally, a new IT system allows people to
see how much inventory is actually in stock before ordering new supplies. The
company’s Lean efforts in this area deliver more than $20 million in annual
savings.

25. a)Describe the advantage/disadvantage of
implementing MIS over traditional system
b)Describe the process of creating MIS for the
given context.
c)State the deliverables which can be expected
from the given MIS system.