Lost share certificates.

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Lost Share Certificates: Step by
Step Guide to Obtain of Duplicate
Share Certificates

Need to Duplicate Share Certificates:
What will you do if you lose an important document such as your Share
Certificate?
It can prove to be a nightmare as there are chances of the document
being misused, leading to a huge financial loss. If you have lost or
misplaced your share certificates of any company, you need to
immediately inform the police and respective company, of which you
had the shares.
You must need to quote the folio number and details of share
certificates to the company for their reference. When a company
receives an intimation that you have lost the shares, the folio number
or the details provided to the company are frozen in lieu of the lost one.
This is done by the company to prevent any fraud or transfer of shares.

In this post we tried to simplify the step by step
procedure to issue duplicate share certificates
detailed below:
In order to obtain Duplicate Share Certificates, You need to Lodge a
complaint with Police Station and submit a Copy of FIR (mentioning
Folio No, Share Certificate(s), Unit Name, Distinctive No(s) and no. of
lost shares) in original or attested by notary/gazette officer. Please note
that FIR should have/contain clear impression of rubber stamp of the
concerned Police Station.

 Execute Indemnity and Affidavit on a non-judicial stamp paper
of the Value of requisite Value duly attested by Notary
Public/Special Executive Magistrate respectively. The affidavit
should be attested by the notary with appropriate notarial stamps
affixed together with the seal and the Registration No. of the
Notary.
 Stamp Paper must be purchased only in the name of the executor
.i.e., Registered Shareholder.
 Questionnaire Form to be filled by the Applicant issued by
Company or Registrar in respect of Securities for which original
certificates are lost.

 Obtain Surety Form along with his Proof of identity like Pan Card duly
attested by Notary.
 Surety supporting documents like salary certificate/pay slip or a
copy of latest Assessment Order passed by Income Tax authorities or proposed
valuation Report issued by Revenue Authorities/Municipal Authorities
/Secretary of Gram Panchayat duly attested y a Notary officer. Income of
surety should be more than the present market value of shares.
 Full name, address, and signature of the surety should appear in the
indemnity Bond and Surety form to be filled by the same person who has
signed as surety on the Indemnity.
 Self Attested copy of PAN Card.
 Shareholders’ Proof of Residence like Electricity Bill/Telephone Bill/Water
Bill/ Passport/Driving License duly attested by the notary and latest Bank
statement/ passbook of the shareholder.

 Any correction/modification on these documents need initials
of the executors.
 All the particulars of the shares like Folio No, Certificate No.
and Distinctive Numbers to be mentioned in the Indemnity and
Affidavit.
 Obtain Specimen Signature duly attested by your Banker.
 Request Letter duly signed by the shareholder for the issue of
duplicate share certificate and change of address.
 Make an Application to the Company or the Registrar with
abovementioned documents by Registered Post. While sending
the documents please mention your telephone or mobile
number/Email ID in your covering letter.

 After ascertaining all the documentary requirements, the
Company/Registrar shall issue Duplicate Share Certificates.
The new Certificates issues shall bear a remark of “Duplicate
Share Certificate“
 In case, you found your original Share Certificates later, it is
recommended to surrender the Duplicate Share Certificates
immediately to the Company/Registrar.

Lost share certificates.

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