The document provides a proposal for logistics consultancy services. It outlines the objectives of the consultancy, which are to help organizations understand how to maximize costs through efficient logistics, minimize operational costs and capital requirements while improving service delivery, strengthen internal stock control, and enhance measurement of logistics performance. It details key topics that will be covered, such as transport/fleet management, procurement, warehouse management, and emergency response logistics. The proposal describes the consultant's qualifications and outlines the methodology, deliverables, timeframe, and required documents for the consultancy services.

1. LOGISTICS CONSULTANCY SERVICES
PROPOSAL
I Background / Introduction
Logistics management is about creating value, value for customers and suppliers of
an organization and value for the organization’s stakeholders. Value in Logistics
management is primarily expressed in terms of time and place. Product and services
have no value unless they are in the possession of the customers when (time) and
where (place) they wish to consume them.
An organization can have the best products in the world, the most efficient business
processes, the most professional management team, the most effective advertising
and the best pricing strategy but if the product does not arrive where and when the
customer or beneficiary needs it, the business or organization will eventually
collapse.
Logistics management provides place and time utility, in other words, it gets the
product to the place where it is needed and at the time when it is needed by the
customer or beneficiary.
Good Logistics management views each activity in the supply chain as contributing to
the process of adding value. If no value can be added then it is questionable whether
the activity should exist. However, value is added when customers are willing to pay
more for a product or service, for non-profit making organizations when the goods
and services are well appreciated by the recipients / beneficiaries.
To many organizations throughout the world, Logistics management has become an
increasingly important value adding process for a number of reasons.
As Logistics management systems improved, consumption and production began to
separate geographically. Regions would specialize in those commodities that could
be produced most efficiently. Excess production could be shipped economically to
other producing areas and needed goods not produced locally were imported. This
exchange follows the principle of comparative advantage and if this same principle is
applied to world markets, it helps to explain the high level of international trade that
takes place today.
Good Logistics management systems allow world businesses to take advantage of
the fact that land, and the people who occupy them are not equally productive,
therefore Logistics management contributes to a higher economic standard of living
for everyone.
Over the years several studies have been conducted to determine the costs of
Logistics management for the whole economy as well as for individual organizations..
There are widely varying estimates of the cost levels. According to the International
Monetary Fund (IMF), Logistics management costs an average of about 12% of the
world’s gross domestic product (GDP). Robert Delaney, who has tracked Logistics
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2. cost for more than two decades, estimates that Logistics cost for the US economy is
9.9% of the US gross domestic product.
The internet, just in time (JIT) operating procedures, and continuous replenishment of
inventories have all contributed to customers expecting rapid processing of their
requests, quick delivery, and a high degree of product and service availability.
A lot of organizations are seeking or have developed global strategies by designing
their products for a world market and producing them where ever the low cost raw
materials, components and labour can be found or they simply produce locally and
sell internationally.
A product or service is of little value if it is not available to customers at the time and
place that they wish to consume it. When a firm incurs the cost of moving the product
toward the customer or making an inventory available in a timely manner, for the
customer value has been created that was not there previously. It is value as long as
the item or service created is of good quality and acceptable price.
Today, most organizations aspire to be better than their competitors or better than
the same organizations working in similar sectors. This means working efficiently and
effectively to keep current operations running smoothly, whilst at the same time trying
to expand or create new opportunities. Achieving this objective necessitate learning.
Failure of an organization to continuously train its human resource in order to
improve on its productivity or objectives means that the organization will be less
successful or productive than it desires. Because no matter how sophisticated the
organization, it is the people that create ideas, plan changes and provide the action
necessary to make things work.
It is in this light that the Logistics consultancy service has been designed to build the
human resource capacity of the Logistics unit in an organization.
II Objectives of the consultancy service
1. To ensure that Logistics operatives / senior management teams in an
organization understands the impact of maximising cost by an efficient
Logistics management system
2. To ensure that the operational cost and capital requirement are minimised
whilst improving the service delivery system in an organization
3. To help strengthen the internal stock control environment of an organization
4. To enhance measurement of the performance of the Logistics strategy
employed in an organization.
5. To ensure that Logistics operatives in an organization understands minimum
actions to be taken during emergency humanitarian response operations
III Key topics to be covered during the consultancy service
The topics to be discussed / taught during the consultancy service include the
following;
a. Transport / Fleet management
b. Procurement of goods, works and services
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3. c. Warehouse management
d. Fixed assets management
e. Clearing and forwarding goods from the port of entry for NGOs
f. Minimum Logistics requirement during emergency response operations
a. Detail items to be discussed / taught under transport / fleet management
include the following;
Importance of an effective transport system
Transportation service choices and their characteristics;
Transport cost characteristics; variable and fixed costs, common or joint costs
Transportation rate profiles for hired or leased vehicles; volume related rates,
distance related rates, demand related rates
Vehicle cost recovery system; what amount to charge and for what to charge etc.
Private carrier costing (own vehicle operational costs and procurement)
Fleet planning and management; vehicle selection criteria, management of drivers,
vehicle allocation process, maintenance, fuelling, principles for good routing and
scheduling.
Eco driving; what is eco driving, important guidelines for eco-driving
b. Detail items to be discussed / taught under procurement of goods, works
and services include the following;
Introduction; emergence and importance of purchasing
The modern purchasing function (scope of purchasing today)
a. Catering for continuous operations and continuity of supply
b. Economy
c. Stock and inventory control
d. Cooperation and Coordination
e. Structure
Sourcing processes and Supplier relationship; attributes of good suppliers
Procurement Planning; importance of procurement planning
Organization of the Procurement process; general procurement unit structure and
responsibilities, Procurement Committees and their responsibilities
Authorization guidelines in organizations
Vendors; criteria for selection of vendors, temporary vendors and sole sourcing.
General procurement process; Requisition procedures, tender documents,
procurement committee meetings and minutes, Purchase Orders, contract formation
guidelines, demand forecasting techniques.
Requesting quotes from vendors; RFQ, NCB, ICB
Consultancy services; process of hiring a consultant
Bid evaluation and vendor selection
Negotiation and bargaining in the supply chain; purpose of negotiation, when is
negotiation necessary, stages of negotiation, philosophies in negotiation, effective
commercial bargaining, personal effectiveness in negotiation..
Conflict of interest
Ethics in procurement
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4. c. Detail items to be discussed / taught under warehouse management
include the following;
Importance of warehouse management; purpose of warehousing
Responsibility of warehousing
Selection of a warehouse
Selection of a warehouse site
Construction of a new warehouse
Selection of a stockyard
Stock control systems; Identification, receipt and inspection, issue and dispatch,
records and system, stock control techniques, stock taking and stock checking,
stores accounting.
Approaches to the provision of materials just–in-time (JIT), lean and agile system
Storage equipment; types
d. Detail items to be discussed / taught under fixed assets management
include the following;
Definition of assets
Developing fixed assets register
Coding of fixed assets
Allocation of fixed assets to individuals
Condition of fixed assets
Depreciation of fixed assets
Disposal and transfer of fixed assets
Methods of disposal of fixed assets
IV Clearing and forwarding goods from the port of entry for NGOs
Procedures involve in clearing goods from the port
IV Logistics and Supply Minimum Requirements for ‘First-Phase’ Humanitarian
Emergency Response
Procurement/Supply minimum requirement
Warehousing minimum requirement
Vehicle management minimum requirement
Programme distribution minimum requirement
Infrastructure set-up minimum requirement
Overview of Time-related Minimum Requirements
V Methodology
The above activities will be carried out through;
Face to face discussions and meetings with the Logistics operatives in the
organization.
Interviews with relevant stakeholders in the organization
Conduct workshop or seminars for the Logistics operatives and other relevant
stakeholders.
Provide bulletins and other relevant information to enhance the understanding of the
Logistics operatives in the organization
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5. VI Consultant deliverables
Provide all the materials on the various topics to be discussed
Provide lectures / facilitation for all the topics to be discussed
Write a comprehensive report after the training/ consultancy service
VII Time frame
The above activities will be achieved within a period of four weeks from the date of
signing the consultancy contract
A detailed timetable / schedule will be developed in collaboration with the potential
client to cover the four weeks period.
VIII Required documents
The following documents should be provided by the client (if available);
Procurement manual
Fleet manual
Warehouse manual
Assets manual
Logistics manual
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6. PROFILE OF CONSULTANT
FREDERICK MOHAMED AMARA
95M REGENT ROAD, LUMELY, FREETOWN, SIERRA LEONE
+232 76 602917, +232 30 276470, +232 76257930
frederickmamara@yahoo.com, fredamara72@gmail.com
BORN: 26th
MAY 1972
PERSONAL SUMMARY
Frederick is a professional Logistician with fifteen years working experience in the field of Logistics and supply
chain management particularly in the humanitarian sector, he has the experience and capacity to carry out
efficient Logistics and Supply Chain Management functions in order to enhance effective storage and flow of
materials, works, services and related information from point of origin to point of consumption. For his academic
qualification, Frederick have double master’s degrees, one of the master’s degrees is on Logistics and Supply
Chain Management all from the Cambridge International College, United Kingdom.
WORK EXPERIENCE
OXFAM GB, Sierra Leone Dec 2014 to March 2015
Logistics Officer
Duties perform at OXFAM
Manage and supervise procurement of goods, works and services for the emergency Ebola response operation.
Manage and supervise the fleet management operations including supervision of drivers and repair of vehicles
for the emergency Ebola response operation. Manage and supervise warehousing and fixed assets management
for the emergency Ebola response operations.
Manage and Coordinate Logistics and facilities management operations in OXFAM’s main base camp in
Kumala, Koinadugu district for the ebola response operation .
GOAL IRELAND, Sierra Leone Oct. 2014 to Nov. 2014
Warehouse Manager
Duties performed at GOAL
Supervised warehouse management and stock control operations for all international and national commodities
and provided an effective support function for the day to day running of the warehouses in Port Loko for the
Ebola Treatment center and other related operations.
Access to Security and Justice Program (ASJP - a DFID sponsored project in SL) April 2014 – Sept. 2014
Logistics and Office Administrator
Duties performed at ASJP
Supervised and managed the procurement operations of the organization. Manage the fixed-asset / inventory
register. Supervised and managed the fleet management operations of the organization including supervision of
drivers and maintenance of vehicles. Established, implemented and enforced HR policies and benefit schemes
Coordinated travel arrangement for staff both local and international and provided programmatic support.
Liaised with Government of Sierra Leone for duty free/ tax exemptions for goods meant for the organization.
Sierra Leone Red Cross Society (SLRCS) 1998-2013
Logistics and Procurement unit
Positions held at SLRCS
Head of Logistics and Procurement 2013
Logistics Coordinator 2008-2012
Assistant Logistics Coordinator 2007
Logistics and Maintenance officer 1998-2006
Duties performed at SLRCS
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7. Supervised and managed all fleet management operations including supervision of drivers, maintenance of
vehicles etc. for SLRCS and other bi-lateral partners in country. Supervised and managed procurement of goods,
works and services. Supervised and managed warehouse and stock control operations. Managed fixed assets
register for all SLRCS properties.
Supervised and managed clearing of all SLRCS goods from port of entry and also dispatched goods to other
countries as and when necessary.
Skills and competencies
Ability to organize and prioritize busy work load and also work under limited supervision
Good warehouse and stock control management skills. Good procurement and fixed assets management skills
Good organizational and time management skills. Ability to draft contracts for procurement of goods, works
and services. Articulate with good communication and interpersonal skills. .Ability to relate well with others in
a team and also maintain flexible working hours. Good knowledge of Microsoft Office Software including Word,
Excel and Power Point
International Fed of Red Cross & Red Crescent Societies SL Delegation
Warehouse Manager 1995-1997
Sierra Rutile Limited Company, Gbangbama S/L 1990-1992
Field clerk
ACADEMIC QUALIFICATIONS
Cambridge International College, Britain, United Kingdom 2013- 2014
Master of Business Administration (MBA) on Logistics and Supply Chain Management
Cambridge International College, Britain, United Kingdom 2009-2012
Master of Business Administration (MBA) on Organizational Management.
Cambridge International College, Britain, United Kingdom 2004-2007
International Honours Group Diploma in Business Management and Admin
Cambridge International College, Britain, United Kingdom 2005-2007
International Diploma in Human Resource & Personnel Management
International Diploma in Modern Management and Admin
International Diploma in Advance Study of Theory and Practice of Manag. & Admin
Cambridge International College, Britain, United Kingdom 2004-2005
International Diploma in Purchasing and Resource Management
International Diploma in Business Management and Administration
Institute of Public Administration and management (IPAM), University of Sierra Leone 1992-1993
Certificate in Stores Management and Stock Control
Centennial Secondary School, Mattru Jong, Bonthe District, SL, GCE ‘O’ Level 1984-1989
OTHER QUALIFICATIONS
World Bank Institute, Abuja, Nigeria 2005
Certificate in “Managing Procurement and Logistics of HIV/AIDS drugs and related Supplies”
Institute of Public Administration and Management (IPAM) University of Sierra Leone 2002-2004
Certificate in Logistics and Financial Management
Certificate in Financial Management
Certificate in Management and Financial Principles
International Federation of Red Cross and Red Crescent Societies (IFRC)
Certificate in Off-Road and Specialist Fleet Management Training in Senegal 2008
Certificate in Regional Disaster Response Team (RDRT) Training in Ghana 2003
Certificate in Stay Safe course organized by British Red Cross in UK 2012
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8. REFEREES
(1) Mrs. Victoria F. Smith, Director of Human Resource (2) Mrs. Annie Lansana, Deputy Head of Program Support Unit, ASJP
Sierra Leone Red Cross Society 6 Liverpool street, Freetown 13 Walpole street, Freetown
+232 76 694057 vsmith@sierraleoneredcross.org +232 78 121510 E-mail: annie_lansana@dai.com
(3) The Registrar, Cambridge International College (CIC), Britain, Heron House, St. Peter, Jersey JE# 7BY, Britain,
+44(0) 1534 485485 learn@cambridgetraining.com
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