This document provides guidance on creating an effective annual library report. It discusses why annual reports are important for setting goals, tracking progress, demonstrating improvements, and keeping the community informed. The document also notes that annual reports can serve as artifacts for teacher evaluations by demonstrating skills in various domains. It offers tips for determining which statistics and metrics to highlight in the report to show growth, special events, and priorities. Additional advice includes collecting data and materials throughout the year rather than waiting until the end, using visuals like photographs, setting achievable goals, and considering presentation formats like PowerPoint depending on the intended audience.

1. Library Annual Reports
Making the Case for You and Your Library
Alisha Brizicky
St. Francis Prep School
abrizicky@sfponline.org

2. Why annual reports?
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Set goals
Check your progress
Show improvement
Keep your community informed

3. Annual Report as a
Teacher Artifact
From the UFT:
“Under the teacher evaluation system, teachers have the opportunity to submit up to eight
artifacts as a chance to demonstrate their good work throughout the year.
To decide on artifacts, teachers need to think about materials they create during the year
that best reflect their skills under the Danielson Framework components in domains 1 and
4. A single artifact can demonstrate skill under multiple components.”
(UFT:
Our Rights as Teachers - Teacher Artifacts
http://www.uft.org/our-rights/teacher-evaluation/artifacts)
Your annual report can reflect many of your skills all in one
document - make sure you choose to report on metrics that
you want to show off.

4. Which stats should we use?
Show growth

5. Which stats should we use?
Highlight special
events

6. Which stats should we use?
Make a big
deal about
what’s
important to
you

7. Which stats should we use?
udent
k to st
t it bac
onnec
C
ning lear
in
rested
e
e is int less you can
No on
ions un mpacted
it
acquis w they i
o
show h .
ts
studen

8. Which stats should we use?
how
ays s
Alw
hy”
e “w
th
Why di
d this
happen
?
is
is th
Why tant?
por
im

9. Which stats should we use?
Reflect, reflect, reflect this is a tool for you too!

10. How do we get statistics?

11. Collection and Circulation
the
se
U
tics
atis
the
St
to
tion
sec
st!
ulle
f

12. Collection and Circulation
ion
ct
lle
Co
stic
tis
Sta rical
sto
Hi

13. Collection and Circulation

14. Custom Reports

15. How do we get statistics?
Rem
out embe
s
r
info ide De to go
r
oth matio stiny f
er s
na
o
bou r
erv
ices
t
.
bt,
dou
n in mer
Whe usto
all c e!
c
rvic
se

16. Remember to track yourself!
A good annual report needs a whole year’s worth of data - that means you
need to keep track of what you’re doing over the year!
Don’t just wait until May for data to fall into your lap!

17. Document everything!
Take pictures like the library is your
adorable toddler, otherwise you won’t
have anything visual at the end of the
year.
Make sure you store
your pictures in a
central location - they’re
no good if you can’t
find them!

18. Don’t shortchange goals!
e
all of th
lf
yourse
.
Give
u need
yo
space
Outline a
ction pla
ns as
much as
you can.
elf
this to keep yours
Use
r!
on track next yea

19. How can we present these?
Les
s te
be
bet xt can
ter!
ord !
w
our tures
ith y fea
w
lay ssor’s
P
roce
p
me olor!
d so list c
Ad ma
ini
m
Text
b
ever oxes fo
r
ythin
g, al
ways
!

20. Nontraditional Options
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PowerPoint or Prezi
Video
Amimoto
LibGuide
ePub
Infographics
What else?
Be careful not to bite off more than you can chew,
and don’t let the perfect be an enemy of the good.
Bottom line? It depends on your crowd!

21. Let’s keep working on this!
http://sites.google.com/
site/libraryannualreports
See this presentation, links to other annual reports, and
ideas and tips - updated as the year goes on!