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LDA
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- 2. Introducing LDA A LABELPROGRAM DEVELOPED BY GARY STRAWN AT NORTHWESTERN UNIVERSITY (AKA VGERSPIN)
- 3. Why Change LabelPrograms • Previous setup to create labels is very time consuming • Labels had to be typed out by person creating label • Human error could occur and labels could get mistyped • Ability to create consistent labels with minimal effort
- 4. How LDA works •Does not require that Voyager be open to work (So nothing in Voyager can be edited or changed by an unauthorized user.) • LDA works in conjunction with the Holdings and Items records in Voyager • Pulls in required label documentation via the Barcode attached to the item
- 5. Comparison Shots ofLabeling Practices Currently Labeling Template All Label Information Has to be Typed into Template Input Area of New Labeling Program
- 6. Review of theHoldings and Item Records
- 7. Indicators used byWVU Libraries in the 852 field What LDA reads from the Holding Record (MFHD) LDA Reads the 852 indicators and subfields ($) So it matters what is inputted into this screen. Because if this information is not correct here the label will not print out in the manner intended. First Indicator Shelving scheme 0 - Library of Congress classification 1 - Dewey Decimal classification 3 - Superintendent of Documents classification 8 - Other scheme Second Indicator Shelving order # - No information provided 0 - Not enumeration 1 - Primary enumeration 2 - Alternative enumeration This tells the program what shelving scheme it will see in the $h of the 852 See handout on 852 2nd Indicator
- 8. Subfields Read byLDA in the 852 • $k = Prefix - term that precedes a call number – will allow LDA to label items via sub-location • $h = Classification - Classification portion of the call number used as the shelving scheme for an item • $i = Item part - Cutter, date, or term that is added to the classification contained in subfield $h
- 9. Subfields Read byLDA in the 852
- 10. What LDA Readsin the Item Record • Enumeration • Chronology • Year LDA will read what is present in this portion of the item record. LDA will format according to set parameters in options menu of LDA
- 11. What LDA Readsin the Item Record
- 12. How to AccessLDA Using the program
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- 16. Using LDA -Making the Label • Make sure that curser is blinking in entry box located under FIND NEW ITEM RECORD (small entry box). • Scan barcode on front of item.
- 17. Using LDA -Making the Label • Label will appear in box. • Verify that label showing in large entry box matches item in hand and check against what has been written in book. If any information in screen is incorrect it can be edited by clicking on box and manually changing the information.
- 18. Using LDA –Making a Label Example: I found out the call number showing in the box is different than what I have written in the book. I just click on the box with the label information and change. I changed this from the previous screen to read 813.6 instead of 813.
- 19. Using LDA –Printing the Label • Once the item has been double checked – click button labeled LABEL IS OK.
- 20. Using LDA –Printing the Label • A box will open with little boxes inside. This is a template of the label sheet. Use this template to indicate where you would like your labels to start printing on the sheet of label. • Click OK on this box program will return to previous screen. Used labels are shaded in BLACK
- 21. Using LDA –Printing the Label • This program will allow for you to scan barcodes until you are ready to print. • When you are ready to print, click button PRINT THE BUFFER. • At this time the labels are sent to the selected printer.
- 22. Using LDA –Printing the Label • Go to printer and insert label sheet FACE UP with paper top of paper at the top of the printer. • Press CHECK MARK on printer to indicate that labels have been inserted and are ready to be printed • The labels should now be printed and ready for placement on items. Just a picture of a label sheet. Nothing Special about these labels at all.
- 23. Example – HigherPower of Lucky
- 24. Example – HigherPower of Lucky MARC View
- 25. Example – HigherPower of Lucky Holding and Item Records
- 26. Example – HigherPower of Lucky LDA View
- 27. Example – WestVirginia History
- 28. Example – WestVirginia History MARC View
- 29. Example – WestVirginia History Holding and Item Records
- 30. Example – WestVirginia History LDA View Printed Label
- 31. LDA Special Features– Reprint Button • This button allows for the last file of labels to be recreated if an error has occurred. • All that needs to be set is the label sheet box and the file will be recreated. The label shett box will appear once REPRINT is clicked.
- 32. LDA Special Features– View Records Button • This button allows for MARC records from voyager to be viewed in a text format. • This is a handy feature when trying to identify why an error has occurred without opening the Voyager Cataloging Module.
- 33. LDA Special Features– View Records Button MARC RECORD HOLDINGS RECORD ITEM RECORD
- 34. EVAN PLAYS –Manual Entry in LDA EVAN PLAYS • Type into Label Box - EVAN PLAYS (EVAN PLAYS on 1st line) • Type on 2nd line – Author of Play • Add volume enumeration if a 2nd or more copy of item as a 3rd line if needed. • Press F8 or Label is OK and move onto next item when label is correct EVAN PLAYS can be created at the same time as other labels. There is no reason to create in a separate batch.
- 35. LDA – ClosingComments Since we are new to this program bugs and glitches will be found. Please let me know about any issues and I will get them fixed.