The document discusses the LCBO (Liquor Control Board of Ontario), which was established in 1927 and is the single largest purchaser of beverage alcohol in the world. It has over 634 stores in Ontario and additional agency stores. In the last fiscal year, the LCBO returned $1.7 billion in profit to the Ontario government. Ivor Davies is a systems analyst with over 10 years of SharePoint experience and 23 years working in IT for LCBO.

1. Ivor Davies – Systems Analyst

2. § Established in 1927 by Lieutenant Governor William Donald Ross.
§ It is the single largest purchaser of beverage alcohol in the world.
§ Has over 634 stores in the province of Ontario with 219Agency
Stores in smaller communities.
§ LCBO’s net sales in 2012-2013 was $4.89 Billion.
§ Transferred over $13.7 Billion to the OntarioTreasury during the
last 10 fiscal years.
§ Returned $1.7 Billion in profit to the Ontario Government in the
last fiscal year.
§ Total number of products available in 2012 to 2013 was 17,615.
§ www.lcbo.com and www.vintages.com are the main websites.

3. § 10Years of SharePoint experience
§ 23Years of ITwork with the LCBO – Ontario (32 years with
company)
§ Seasoned ITProfessional in SharePoint / Project Server /
Microsoft Office / Virtualization
§ Classified as a SharePoint "Specialist" onKlout with over 1300
Twitter followers, 11,000 Pinterest followers and over 2,800
LinkedIn connections.
§ Introduced SharePoint and Project Server to the LCBO back in
2003.
§ Has been identified as one of theTop 100 SharePoint Influencers
(out of 15,000) according to
http://www.scratchmm.com/sharepoint/community-vote

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19. § Governance is about taking
action to help your organization
organize, optimize, and
manage your systems and
resources.

20. § never static
living breathing process
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adaptable
needs of your business

22. Home Page
Functional
Areas
Divisions – “Public”
Departments – “Public”
Team Sites
Personal Sites – My Sites / My Store
“PUBLIC” SITES: Open to
all employees
TEAM SITES:
Generally open to
team members
Tightly controlled, formal
governance
Looser control, less formal
governance
Some control,
some formal
governance
“PRIVATE” SITES: Open
to business group
members
2
2
“From Susan Hanley www.susanhanley.com”

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§ Improve collaboration throughout the organization
§ Share best practices amongst the user community
§ Replace shared drives & email attachments
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§ Easier access to information
§ Move work between business entities
§ “One stop shop" for authoritative information
§ Improve the "time to talent"
§ Capture knowledge of retiring employees
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Governance Plan Must have a Clear Vision…

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Governance Plan should define decisions…

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§ Site sprawl
§ Unfettered content
§ Process lawlessness
Why are we talking about Governance?

29. Executive Working
Vision
User adoption
Training
IT & Business
Operation
Support
Development
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The Executive Team:

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§ Operations
§ Support
§ Development
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The Working Team:

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Table of Contents…

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§ Dilemma – How do we get our content managers to read and
agree to such a large document?
§ consumable
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§ Searchable
§ Accessible
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Governance Home Page

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Application Usage Policies –
Use of Corporate Site

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LCBO Portal
Roles & Responsibilities

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Frequently
Asked Questions…

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§ To Sum it up…Create strong partnerships and a good
communication plan. 46
So – What did we
learn from our experience?

47. Key Points to remember…
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http://technet.microsoft.com/en-us/library/cc789336.aspx
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http://technet.microsoft.com/en-us/library/ff848257.aspx
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http://www.microsoft.com/download/en/details.aspx?id=23613
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Good SharePoint Resources…

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http://blogs.msdn.com/SharePoint/archive/2006/12/13/management-
and-governance-resources.aspx
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http://technet.microsoft.com/en-us/library/cc263356(office.14).aspx
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http://technet.microsoft.com/en-us/library/ee519603(office.14).aspx
References:

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http://technet.microsoft.com/en-us/library/ee424403(office.14).aspx
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http://technet.microsoft.com/en-us/library/ee424402(office.14).aspx
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http://technet.microsoft.com/en-us/library/cc262706.aspx
References
(continued):

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http://www.linkedin.com/groups/SharePoint-2010-1869506?
trk=myg_ugrp_ovr
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http://www.linkedin.com/groups?gid=3854668&trk=myg_ugrp_ovr
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http://www.topsharepoint.com/50-must-follow-tweeters-for-sharepoint-
enthusiasts
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Additional Resources
On Social Media:

52. Thanks to our sponsors!

53. Connect. Collaborate. Share.
Toronto SharePoint Users Group
http://www.meetup.com/TorontoSPUG/
Toronto SharePoint Business Users Group
http://www.meetup.com/TSPBUG/
SharePoint Saturday Toronto
http://spbuzz.it/spstoyam

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