JIRA Workflow Magic

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Atlassian

Our very own workflow wizard, Jonathan Doklovic, shares some of the latest tricks he's been shoving up his sleeve.

Technology News & Politics

Workﬂow Magic
or, watch me pull a workﬂow out of my...
bundle?

Jonathan Doklovic
Developer Relations, Atlassian

Friday, June 15, 12

How To Share Workﬂows

Friday, June 15, 12

1. Export XML From JIRA

Friday, June 15, 12

2. Import Workﬂow XML

Friday, June 15, 12

3. Fix Missing Screens
• Find the screen in the OLD JIRA instance

• Create a new screen in the NEW JIRA instance

• Try to conﬁgure the new screen by looking at the old screen

• Hunt through workﬂow xml for any other screens

• REPEAT

• Update id’s in workﬂow XML with new screen id’s
Friday, June 15, 12

2. 4. Import Workﬂow XML

Friday, June 15, 12

6. Fix Missing Plugins
• Inspect ALL Conditions/Validators/Functions
• Keep track of which ones just have class names
• Try to ﬁgure out which plugins are needed based on
classnames (google?)
• Install all of the plugins
• REPEAT
This could take hours!
Friday, June 15, 12

7. Fix Missing Custom Fields
• Look through XML for custom ﬁeld id’s
• Dig through the OLD JIRA instance for a few hours
• Try to ﬁgure out which plugins are needed
• Install all of the plugins and create the custom ﬁelds
• Update the workﬂow.xml with new id’s
• DELETE THE IMPORTED WORKFLOW AND START AGAIN!

Friday, June 15, 12

Goal #1: Export a bundle with EVERYTHING

Goal #2: Imports should just work
There’s Got manual setup required Way
Goal #3: Little to no
To Be A Better
Goal #4: Workﬂow bundles “shareable” on Marketplace

Friday, June 15, 12

There’s Got To Be A Better Way
Goal #1: Export a bundle with EVERYTHING

Goal #2: Imports should just work

Goal #3: Little to no manual setup required

Goal #4: Workﬂow bundles “shareable” on Marketplace

Friday, June 15, 12

WTF Just Happened?
• Exported workﬂow as a zip ﬁle
• Accepted required plugins to be exported
• Added notes for importer in Markdown format

Friday, June 15, 12

WTF Just Happened?
• Imported workﬂow zip in a fresh JIRA instance
• Mapped/Created required JIRA statuses
• Approved plugins to be installed
• Viewed summary for sanity check
• Imported workﬂow (+ plugins, screens, custom ﬁelds)
• Reviewed import report
• Double checked workﬂow in the workﬂow designer

Friday, June 15, 12

Sharing Workﬂow Bundles
• Upload to Marketplace
• Add to “Workﬂow Bundles” category
• Mark as NOT deployable

Friday, June 15, 12

14+ Workﬂow Bundles In
Marketplace RIGHT NOW!

Friday, June 15, 12

JIRA Workﬂow Sharing Plugin (beta)
http://marketplace.atlassian.com
http://atlss.in/workﬂow-sharing
or search in Universal Plugin Manager

Friday, June 15, 12

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JIRA Workflow Magic

1. Friday, June 15, 12

2. Workﬂow Magic or, watch me pull a workﬂow out of my... bundle? Jonathan Doklovic Developer Relations, Atlassian Friday, June 15, 12

3. How To Share Workﬂows Friday, June 15, 12

4. 1. Export XML From JIRA Friday, June 15, 12

5. 1. Export XML From JIRA Friday, June 15, 12

6. Friday, June 15, 12

7. 2. Import Workﬂow XML Friday, June 15, 12

8. 2. Import Workﬂow XML Friday, June 15, 12

9. 2. Import Workﬂow XML Friday, June 15, 12

10. 3. Fix Missing Screens • Find the screen in the OLD JIRA instance • Create a new screen in the NEW JIRA instance • Try to configure the new screen by looking at the old screen • Hunt through workflow xml for any other screens • REPEAT • Update id’s in workflow XML with new screen id’s Friday, June 15, 12

11. 3. Fix Missing Screens • Find the screen in the OLD JIRA instance • Create a new screen in the NEW JIRA instance • Try to configure the new screen by looking at the old screen • Hunt through workflow xml for any other screens • REPEAT • Update id’s in workflow XML with new screen id’s Friday, June 15, 12

12. 3. Fix Missing Screens • Find the screen in the OLD JIRA instance • Create a new screen in the NEW JIRA instance • Try to configure the new screen by looking at the old screen • Hunt through workflow xml for any other screens • REPEAT • Update id’s in workflow XML with new screen id’s Friday, June 15, 12

13. 3. Fix Missing Screens • Find the screen in the OLD JIRA instance • Create a new screen in the NEW JIRA instance • Try to configure the new screen by looking at the old screen • Hunt through workflow xml for any other screens • REPEAT • Update id’s in workflow XML with new screen id’s Friday, June 15, 12

14. 3. Fix Missing Screens • Find the screen in the OLD JIRA instance • Create a new screen in the NEW JIRA instance • Try to configure the new screen by looking at the old screen • Hunt through workflow xml for any other screens • REPEAT • Update id’s in workflow XML with new screen id’s Friday, June 15, 12

15. 3. Fix Missing Screens • Find the screen in the OLD JIRA instance • Create a new screen in the NEW JIRA instance • Try to configure the new screen by looking at the old screen • Hunt through workflow xml for any other screens • REPEAT • Update id’s in workflow XML with new screen id’s Friday, June 15, 12

16. 3. Fix Missing Screens • Find the screen in the OLD JIRA instance • Create a new screen in the NEW JIRA instance • Try to configure the new screen by looking at the old screen • Hunt through workflow xml for any other screens • REPEAT • Update id’s in workflow XML with new screen id’s Friday, June 15, 12

17. Friday, June 15, 12

18. 2. 4. Import Workﬂow XML Friday, June 15, 12

19. 2. 4. Import Workﬂow XML Friday, June 15, 12

20. 2. 4. Import Workﬂow XML Friday, June 15, 12

21. Friday, June 15, 12

22. 5. Test Workﬂow Friday, June 15, 12

23. 5. Test Workﬂow Friday, June 15, 12

24. 6. Fix Missing Plugins • Inspect ALL Conditions/Validators/Functions • Keep track of which ones just have class names • Try to ﬁgure out which plugins are needed based on classnames (google?) • Install all of the plugins • REPEAT This could take hours! Friday, June 15, 12

25. 6. Fix Missing Plugins • Inspect ALL Conditions/Validators/Functions • Keep track of which ones just have class names • Try to ﬁgure out which plugins are needed based on classnames (google?) • Install all of the plugins • REPEAT This could take hours! Friday, June 15, 12

26. 6. Fix Missing Plugins • Inspect ALL Conditions/Validators/Functions • Keep track of which ones just have class names • Try to ﬁgure out which plugins are needed based on classnames (google?) • Install all of the plugins • REPEAT This could take hours! Friday, June 15, 12

27. 6. Fix Missing Plugins • Inspect ALL Conditions/Validators/Functions • Keep track of which ones just have class names • Try to ﬁgure out which plugins are needed based on classnames (google?) • Install all of the plugins • REPEAT This could take hours! Friday, June 15, 12

28. 6. Fix Missing Plugins • Inspect ALL Conditions/Validators/Functions • Keep track of which ones just have class names • Try to ﬁgure out which plugins are needed based on classnames (google?) • Install all of the plugins • REPEAT This could take hours! Friday, June 15, 12

29. 6. Fix Missing Plugins • Inspect ALL Conditions/Validators/Functions • Keep track of which ones just have class names • Try to ﬁgure out which plugins are needed based on classnames (google?) • Install all of the plugins • REPEAT This could take hours! Friday, June 15, 12

30. 6. Fix Missing Plugins • Inspect ALL Conditions/Validators/Functions • Keep track of which ones just have class names • Try to ﬁgure out which plugins are needed based on classnames (google?) • Install all of the plugins • REPEAT This could take hours! Friday, June 15, 12

31. Friday, June 15, 12

32. 7. Fix Missing Custom Fields • Look through XML for custom field id’s • Dig through the OLD JIRA instance for a few hours • Try to figure out which plugins are needed • Install all of the plugins and create the custom fields • Update the workflow.xml with new id’s • DELETE THE IMPORTED WORKFLOW AND START AGAIN! Friday, June 15, 12

33. 7. Fix Missing Custom Fields • Look through XML for custom field id’s • Dig through the OLD JIRA instance for a few hours • Try to figure out which plugins are needed • Install all of the plugins and create the custom fields • Update the workflow.xml with new id’s • DELETE THE IMPORTED WORKFLOW AND START AGAIN! Friday, June 15, 12

34. 7. Fix Missing Custom Fields • Look through XML for custom field id’s • Dig through the OLD JIRA instance for a few hours • Try to figure out which plugins are needed • Install all of the plugins and create the custom fields • Update the workflow.xml with new id’s • DELETE THE IMPORTED WORKFLOW AND START AGAIN! Friday, June 15, 12

35. 7. Fix Missing Custom Fields • Look through XML for custom field id’s • Dig through the OLD JIRA instance for a few hours • Try to figure out which plugins are needed • Install all of the plugins and create the custom fields • Update the workflow.xml with new id’s • DELETE THE IMPORTED WORKFLOW AND START AGAIN! Friday, June 15, 12

36. 7. Fix Missing Custom Fields • Look through XML for custom field id’s • Dig through the OLD JIRA instance for a few hours • Try to figure out which plugins are needed • Install all of the plugins and create the custom fields • Update the workflow.xml with new id’s • DELETE THE IMPORTED WORKFLOW AND START AGAIN! Friday, June 15, 12

37. 7. Fix Missing Custom Fields • Look through XML for custom field id’s • Dig through the OLD JIRA instance for a few hours • Try to figure out which plugins are needed • Install all of the plugins and create the custom fields • Update the workflow.xml with new id’s • DELETE THE IMPORTED WORKFLOW AND START AGAIN! Friday, June 15, 12

38. 7. Fix Missing Custom Fields • Look through XML for custom field id’s • Dig through the OLD JIRA instance for a few hours • Try to figure out which plugins are needed • Install all of the plugins and create the custom fields • Update the workflow.xml with new id’s • DELETE THE IMPORTED WORKFLOW AND START AGAIN! Friday, June 15, 12

39. Friday, June 15, 12

40. Goal #1: Export a bundle with EVERYTHING Goal #2: Imports should just work There’s Got manual setup required Way Goal #3: Little to no To Be A Better Goal #4: Workﬂow bundles “shareable” on Marketplace Friday, June 15, 12

41. There’s Got To Be A Better Way Goal #1: Export a bundle with EVERYTHING Goal #2: Imports should just work Goal #3: Little to no manual setup required Goal #4: Workﬂow bundles “shareable” on Marketplace Friday, June 15, 12

42. There’s Got To Be A Better Way Goal #1: Export a bundle with EVERYTHING Goal #2: Imports should just work Goal #3: Little to no manual setup required Goal #4: Workﬂow bundles “shareable” on Marketplace Friday, June 15, 12

43. There’s Got To Be A Better Way Goal #1: Export a bundle with EVERYTHING Goal #2: Imports should just work Goal #3: Little to no manual setup required Goal #4: Workﬂow bundles “shareable” on Marketplace Friday, June 15, 12

44. There’s Got To Be A Better Way Goal #1: Export a bundle with EVERYTHING Goal #2: Imports should just work Goal #3: Little to no manual setup required Goal #4: Workﬂow bundles “shareable” on Marketplace Friday, June 15, 12

45. Friday, June 15, 12

46. Friday, June 15, 12

47. WTF Just Happened? • Exported workﬂow as a zip ﬁle • Accepted required plugins to be exported • Added notes for importer in Markdown format Friday, June 15, 12

48. WTF Just Happened? • Imported workflow zip in a fresh JIRA instance • Mapped/Created required JIRA statuses • Approved plugins to be installed • Viewed summary for sanity check • Imported workflow (+ plugins, screens, custom fields) • Reviewed import report • Double checked workflow in the workflow designer Friday, June 15, 12

49. Sharing Workﬂow Bundles • Upload to Marketplace • Add to “Workﬂow Bundles” category • Mark as NOT deployable Friday, June 15, 12

50. Friday, June 15, 12

51. Friday, June 15, 12

52. Friday, June 15, 12

53. Friday, June 15, 12

54. Friday, June 15, 12

55. Friday, June 15, 12

56. Friday, June 15, 12

57. 14+ Workﬂow Bundles In Marketplace RIGHT NOW! Friday, June 15, 12

58. JIRA Workﬂow Sharing Plugin (beta) http://marketplace.atlassian.com http://atlss.in/workﬂow-sharing or search in Universal Plugin Manager Friday, June 15, 12

59. Thank you! Friday, June 15, 12

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