The web world is moving fast . We used to get very imaginative and have a lot of technical skills to be able to create a website that meets the real needs of an organization. Now it's easier than ever to deliver quality web sites with uniform quality, in very short time, by non-technical resources. The WCMS have revolutionized the Web making it easy to create website. However, the programmers does not all have the ability to produce both lines of code and quality content. Content that should suit the desired business objectives and goals. We wish to permit to all information experts to work on exactly what they are passionate about , ie , the content . They no longer have to worry about the container and can now concentrate on content. At Université Laval , we’ve conduct a comparative study of several WCMS. That study led us to the choice of Jahia in 2005. Today, Jahia is still used and nearly 75 websites coexist on the same infrastructure with very respectable performance and great uptime. In this presentation, we will explain how the arrival of jahia 6 had a positive impact among our services which has allowed us to retain the funds for some web projects inside the campus. Also, we will explain how we can produce a website in less than two hours without the intervention of any programmers.

1. Université Laval :
How our team has tripled production of
quality websites in just two years
Marc Germain
IT systems advisor
Université Laval

2. Geographical position

3. Beautiful Quebec city

4. Université Laval
Quick facts

5. Université Laval
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45 000 students, 17 schools
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Decentralized administrative structure
354 programs
6 000 employees
Over 40 administrative units
500+ websites on campus
More than 500 majors partners located around the world in 68
differents countries (international alliances)

6. Nb of websites on campus
500+

7. Evaluate real needs :
The main part of the
analysis
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Two serious studies were conducted when choosing a
CMS (2005 and 2009)
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We must considerate a wide range of requirements

8. 2005 CMS analysis
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More than 20 content management systems evaluated
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Jahia 4 has been chosen
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23 websites have been created using this version
3 of them were corresponding to what we were
looking for
Other CMS are used in other departments
(decentralized structure)

9. 2009 CMS analysis
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Jahia 6.1 appears to be the best solution according to our
requirements
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We had to migrate around 25 websites from v.4 to v.6
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Robust load-balanced infrastructure – great improvement
New version easier to use for edimasters for creating and
updating web pages content
74 websites have been created or migrate into this
version until now, more than 60 in only 2 years
-> Manhattan

10. 2014 CMS analysis
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Jahia 6.6 (or 7) appears to be an excellent solution
according to our actual requirements
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We will migrate around 75 websites from v.6.1 to v.6.6 (or
v.7) or other CMS
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New version still easy to use for edimasters for creating
and updating web pages content
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Robust load-balanced infrastructure
Other CMS are now offered

11. Important criterias for
choosing the right CMS
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Ease of adding and updating web content
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Split content from container to split responsibilities
(edimasters vs developers or webmasters)
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Many other criterias specified by many departments or
schools
Technological considerations (database, infrastructure,
programming language)

12. Load balanced
infrastructure
Other important criterias to help choosing the right solution
•Expandible infrastructure is necessary to potentially bring
hundreds of web sites into our servers
•Uptime tending to 100%
•Fast loading and highly accessibles web pages
•Let’s see how…

14. Edimaster?
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In french : Édimestre
Derives from the word webmaster (webmestre)
An edimaster is the expert of the information to publish
into a website. He or she may concentrate on content
without taking considerations of the container or the
technology that supports the input environment.

15. Web projects : who
does what
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2 distincts administrative departments
Direction of communications
Technologies of information Direction

16. Direction of
communications
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Responsible of business concerns
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Support edimasters in their day-to-day redaction tasks
Marketing, reputation and corporate image
Define recommendations and graphic standards
Aim to harmonize every single web site, page or blog
to uniformize the web “ulaval” experience

17. Technologies of
information direction
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Web project management (from functional analysis to
delivery of the website)
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Web development and layout integration (CSS)
Infrastructure and hosting
Technical support (for Jahia 6 users, but also for other
CMS)

18. Development of web
into the community
2005
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Services : Everything was to build from scratch
- Web services offered
- Web project management methodology
- Corporate web image
- Training
- Support

19. Creating unique
websites design
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Problem : Every department wish to have its own
design
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So : New projects must be initiated from scratch
Yes we can develop great and efficient unique websites
Most of the time, generates high costs and many hours
of development

20. Creating unique
websites design
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Some examples of web sites with their own design
School of administration (FSA)
College of Corporate Directors (CAS)
Security of information Direction (BSI)
…

24. But what if we need a cutting-edge
website ASAP at reasonable cost?
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The idea of generic offer : Manhattan

25. Manhattan
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Every department wants to deploy its own and unique
corporate image, but what is unique exactly? What
do they exactly mean?
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Can we “harmonized” the “so-wanted” unique image
into institutional recommandations ?
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The hard work of our developpers and graphists has
conduct to a success with Manhattan

26. Manhattan
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Other examples:
Research Chairs and research centers often have limited
financial resources. However, they have an obligation to
promote organizations sponsoring and financing their
research projects
Student associations often need a website – low financial
resources
How to reduce costs?

27. Manhattan
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Solution
- Reuse code, modules and templates as much as possible
- Standardize websites programmed structure and redeploy
modules from a website to another
- When possible, adapt only the CSS to keep flexibility in terms of
colors and styles (themes)
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How to preserve the unique character of each department ?
Allow the integration of images, banners and specific styles to each
department by every web site edimaster

28. Manhattan
• And what if a need an intranet or extranet?
Jahia intranet / extranet built-in management with LDAP connectivity
is very powerful and very secure. Many dedicated websites has
been created for sharing sections and files to restricted account
holders who must be authentificated.
Risk management = inform and train edimasters
Website sections from menu vs directories and files security

29. Manhattan benefits
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Low project prices
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Guarantee of institutional web recommendations compliance (Direction of
communications) for the web design aspect
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Offers features and modules often hard or complex to develop from out-ofcampus companies – keep the projects in-campus
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Integration of a data management engine and forms (display and input) form
and integrated data if needed
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E-commerce (PCS-DSS) integration / Online shopping process Validation of
compliance has to be done annually
Professional, corporate and uniform look, great uptime, excellent service and
support (same basic website reused)

30. PCI-DSS ?
Payment Card Industry Data Security Standard
Source : wikipedia

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Manhattan examples
CERUL
IDEA
Obesity prevention platform
Many others…

32. Forms integration

33. Forms integration
- We use a tier system to create portable web forms
- Forms can be deploy inside a Jahia website
- Visitor submit data to the tier system
- Data can be exploited to create reports or more
- Data can be republish automatically -> web
content

34. E-commerce integration
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Catalog integration as a standard content or simple
iframe
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Payment process

35. E-commerce integration
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Payment process and product catalog integration

36. E-commerce integration

37. Training and support
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Documentation adapted to our web realty
PDF online documents
Formative and training website
Video clips on how-to-do-this or that

40. Training and support
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Video clips explaining usual edimaster tasks
https://www.dsnacc.dti.ulaval.ca/cms/site/dsnacc/accueil/sit
es_web/formation

41. Thank you !
marc.germain@dti.ulaval.ca
@marccms