1. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 year Plan)
For discussion with your Department's Sub Committee if Applicable
Please list items in priority order
No. Equipment/Project Cost
1 Edmunds upgrade for tax collector $3,500.00
2 Edmunds Electronic Requisitions 1 $5,340.00
3 Accruals module for e-time $1,500.00
4 E-Time additional Hand scanners $2,800.00
5 City Hall Phone system $60,000.00
6 HFD Phone System $25,000.00
7 HPD Phone System $28,000.00
8 FileBound Document Management $19,098.80
Attach additional information as necessary
Department Head: Sub Committee:
2. PROJECT REQUEST (5 year Plan)
e if Applicable
Justification
Sub Committee:
3. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED: 2010
Check Check
Type of item One Priority One
1. Additional Acquisition 1. Essential X
2. Replacement 2. Badly Needed
3. New Item X 3. Desirable
4. Improvement 4. Nice to Have
5. Renovation or Reconstruction
Item / Project Name: Edmunds upgrade for tax collector
Quantity: 1
Description: Upgrade existing software version to currrent version
Estimated Cost : 3,500.00
(per item and total - attached detailed cost estimate)
(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit: Upgrade Tax collection software to current version, alows
seamlease transaction beetween Collectors office and finance.
Attach additional information as necessary
4. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED: 2010
Check Check
Type of item One Priority One
1. Additional Acquisition 1. Essential
2. Replacement 2. Badly Needed x
3. New Item x 3. Desirable
4. Improvement 4. Nice to Have
5. Renovation or Reconstruction
Item / Project Name: Edmunds Electronic Requisitions 1
Quantity: 1
Description: Allows the edmunds system to electronically process purchase
request.
Estimated Cost : 5,340.00 First year free/ $945.00 year support
(per item and total - attached detailed cost estimate)
(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit: Eliminate the time consuming current process of purchase
request.
Attach additional information as necessary
5. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED: 2010
Check Check
Type of item One Priority One
1. Additional Acquisition 1. Essential
2. Replacement 2. Badly Needed x
3. New Item x 3. Desirable
4. Improvement 4. Nice to Have
5. Renovation or Reconstruction
Item / Project Name: Accruals module for e-time
Quantity: 1
Description: Add accruals tracking for employees for the hand scanner.
Estimated Cost : 1,500.00
(per item and total - attached detailed cost estimate)
(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit: Electronically store all employee accruals information
Attach additional information as necessary
6. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED: 2010
Check Check
Type of item One Priority One
1. Additional Acquisition 1. Essential
2. Replacement 2. Badly Needed x
3. New Item x 3. Desirable
4. Improvement 4. Nice to Have
5. Renovation or Reconstruction
Item / Project Name: E-Time additional Hand scanners
Quantity: 2
Description: Purchase 2 additional hand scanners
Estimated Cost : 2,800.00
(per item and total - attached detailed cost estimate)
(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit: Install 2 additional hand scanners for employee accountability
1 at multi-service center, 1 at city garage
Attach additional information as necessary
7. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED: 2010
Check Check
Type of item One Priority One
1. Additional Acquisition 1. Essential
2. Replacement 2. Badly Needed x
3. New Item x 3. Desirable
4. Improvement 4. Nice to Have
5. Renovation or Reconstruction
Item / Project Name: City Hall Phone system
Quantity: 1
Description: Aquire new IP based phone system
Estimated Cost : 60,000.00
(per item and total - attached detailed cost estimate)
(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit: Large savings based on current system.
Attach additional information as necessary
8. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED: 2010
Check Check
Type of item One Priority One
1. Additional Acquisition 1. Essential
2. Replacement 2. Badly Needed x
3. New Item x 3. Desirable
4. Improvement 4. Nice to Have
5. Renovation or Reconstruction
Item / Project Name: HFD Phone system
Quantity: 1
Description: New IP based Phone system
Estimated Cost : $25,000.00
(per item and total - attached detailed cost estimate)
(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit: Same as project 5.
Attach additional information as necessary
9. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED: 2010
Check Check
Type of item One Priority One
1. Additional Acquisition 1. Essential
2. Replacement x 2. Badly Needed x
3. New Item 3. Desirable
4. Improvement 4. Nice to Have
5. Renovation or Reconstruction
Item / Project Name: HPD Phone system
Quantity: 1
Description: New IP based phone system
Estimated Cost : 28,000.00
(per item and total - attached detailed cost estimate)
(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit: Same as item 5.
Attach additional information as necessary
10. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED: 2010
Check Check
Type of item One Priority One
1. Additional Acquisition 1. Essential x
2. Replacement 2. Badly Needed
3. New Item x 3. Desirable
4. Improvement 4. Nice to Have
5. Renovation or Reconstruction
Item / Project Name: Document Management System
Quantity: 1
Description: See left
Estimated Cost : $19,098.80
(per item and total - attached detailed cost estimate)
(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit:
12. FileBound Imaging Only
License Level 250,000 $-
Quantity Software Options
Workflow $-
E-Forms $-
1 Importer Pro $5,999 $5,999
0 Kodak Capture Pro for i1320 Scanner $1,045 $-
Kodak Capture Pro for i1420 Scanner $2,700 $-
1 FileBound Archive and Retention Agent $7,000 $7,000
Software Subtotal $12,999
Services and Training
On-Site Assessment (per day) $1,600 $-
1 On-Site Installation and Training $3,500 $3,500
0 Professional Service Hours $225 $-
Software and Services Total $16,499
Scanner Options
0 Kodak i1320 USB Scanner $1,250
0 Kodak i1420 USB Scanner $4,200
Total with Scanner Incentive $16,499.00
Annual Maintenance for this configuration $2,599.80
Total with Annual Maintenance $19,098.80
13.
14. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED:
Check Check
Type of item One Priority One
1. Additional Acquisition 1. Essential
2. Replacement 2. Badly Needed
3. New Item 3. Desirable
4. Improvement 4. Nice to Have
5. Renovation or Reconstruction
Item / Project Name:
Quantity:
Description:
Estimated Cost :
(per item and total - attached detailed cost estimate)
(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit:
18. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED:
Check Check
Type of item One Priority One
1. Additional Acquisition 1. Essential
2. Replacement 2. Badly Needed
3. New Item 3. Desirable
4. Improvement 4. Nice to Have
5. Renovation or Reconstruction
Item / Project Name:
Quantity:
Description:
Estimated Cost :
(per item and total - attached detailed cost estimate)
(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit:
22. CITY OF HOBOKEN CAPITAL EQUIPMENT / PROJECT REQUEST (5 Year Plan)
BUDGET YEAR: 2010 DEPARTMENT:
YEAR REQUESTED:
Check Check
Type of item One Priority One
1. Additional Acquisition 1. Essential
2. Replacement 2. Badly Needed
3. New Item 3. Desirable
4. Improvement 4. Nice to Have
5. Renovation or Reconstruction
Item / Project Name:
Quantity:
Description:
Estimated Cost :
(per item and total - attached detailed cost estimate)
(Note any additional costs to operating budget as well. (ex. maintenance cost etc.) )
Justification / Benefit:
