Second slide on invigilation of exams

1. INVIGILATION TRAINING

2. OBJECTIVES FOR THE SESSION
• What is the role of the invigilator?
• Understanding GCSE exams formats
• What invigilation involves
• Procedures, before, during and after the exam
• How to manage candidate queries
• Preventing and managing malpractice
• How to summon assistance

3. PROFESSIONAL CONDUCT
• The invigilator is the person in the examination room
responsible for the conduct of a particular
examination session in the presence of the
candidates. Invigilators must give their whole
attention to the proper conduct of the examination
and must not perform any additional task.
Instructions for the Conduct of Examinations, Joint Council for General Qualifications.

4. EXAM ROOM SET UP
• Before the exam starts you need to check:
• The exam room layout – desk spacing
• Exam Signage – what signs and where?
• Candidate desk cards
• Clocks
• Room notice board – what to display

5. EXAMINATION DAY
PRIOR TO EXAM 1
 Report to Exams office 30 minutes prior to start time
 Collect exam pack and proceed to exam room
immediately
 Report to the senior invigilator
 Check room layout, display clock and hang
Notice to Candidates, Quiet Please, Mobile Phones

6. EXAMINATION DAY
PRIOR TO EXAM 2
 Lay out candidate desk cards in order for students to
find their desks
 Prepare whiteboard with exam details
 15 minutes before start time, allow students to enter
 Bags and coats must be left at front or back of room
 Mobile phones MUST be switched off and NOT on
their person

7. EXAMINATION DAY
PRIOR TO EXAM 3
 Seat students and check they are at the correct desk
 Ensure ID cards are displayed on desks
 Invigilator to read out invigilator announcement
 Candidates are then under Examination Conditions

8. EXAMINATION DAY
PRIOR TO EXAM 4
 Hand out question papers face up
 Ensure that any erratum notices are brought
to the attention of candidates
 Get candidates to complete front page details
and read through rubric
 Inform students of finish time and extra time
 Commence exam on time

9. DURING EXAM
• Complete attendance register and seating plan
• Ensure vigilance throughout exam. Patrol the room.
DO NOT stand talking.
• Hand out any extra paper and treasury tags as
required
• Candidates may not leave until the schedule time is
up
• Remind students at 30 minutes to go and again with
5 minutes to go

10. END OF EXAM
• Stop candidates at exact finish time. Instruct
extra time candidates to continue
• Collect question papers/answer booklets
before allowing candidates to leave
• No question papers/answer booklets to leave
room with candidate
• Dismiss candidates in an orderly manner
• Arrange answer booklets into attendance
register order

11. POST EXAM
• Remove notices, clock and return
immediately with question papers and answer
booklets to Exams.
• All Exam material should be treated securely
at all times – THIS IS YOUR RESPONSIBILITY!!

12. SPECIAL ARRANGEMENTS
• Some students may be granted access
arrangements by the awarding body
• Examples are - extra time, reader, scribe, use
of laptop
• Invigilator informed prior to exam
• Extra time students may be scheduled to
‘carry on’ after other students have finished

13. READERS and SCRIBES
• Some students may be entitled to a reader and/or
scribe. This often comes with 25% extra time
allocated to the student.
• You will be given a memory aid card for you and the
candidate to show exactly what you are allowed to
do.
• You are there to help the candidate with their
reading and writing and NOTHING ELSE
• You MUST NOT give the candidate any extra help

14. MALPRACTICE
• If you find a student using unauthorised material or
breaking regulations, the offending material must be
removed AT ONCE.
• The student MUST be allowed to complete their
exam in the normal way.
• At the end of the exam, warn the candidate that the
incident will be reported to the awarding body and
their result may be disqualified.
• Inform the exams office immediately afterwards.
• The final decision lies with the Awarding Body.

15. VIGILANCE
• It is important to be vigilant at all times. This
means being aware of what the candidates are
doing. You must keep watch for students using
mobile phones, headphones and unauthorised
material. In some exams calculators are not
permitted whilst in others reference materials
may be consulted.
• It will state what materials are allowed. If any
doubts contact exams.

16. SUMMONING HELP
• AT LEAST one invigilator should be present at
all times. If extra help is required one of the
invigilators may come to the exams office with
the query.
• If this is not possible you may use your mobile
phone to summon assistance – the contact
numbers will be in your invigilation pack.

17. POSSIBLE PROBLEMS
• Noise disruption
• Candidates who don’t know their candidate number
• Toilet breaks
• Illness
• Mobile phones
• Late candidates
• Disruptive students
• Calculators/dictionaries
• Candidates who don’t have their ID cards

18. EVACUATION PROCEDURES
In the event of an emergency (fire alarm or bomb alert) invigilators should;
1. Stop candidates from writing
2. Collect the attendance register and evacuate the room in silence
following emergency signs
3. All scripts and exam papers MUST be left in the room. No bags to be
taken out.
4. Supervise candidates as closely as possible to avoid discussions and note
the time of the interruption and how long it lasts
5. When allowed back candidates MUST be given the full working time
remaining.
6. Report action taken to the exams officer who will submit a full report to
the relevant awarding body

19. VISIT FROM EXAM BOARD INSPECTOR
• Unannounced
• Unscheduled
• May request to sit in any exam at any time
• Ensure all rules and regulations are followed
to ensure continued centre accreditation with
awarding body!!

20. GCSE EXAM DATES
• THURSDAY 26TH
MAY – MATHS PAPER 1 – (non-
calculator) – 9.30am
• TUESDAY 7TH
JUNE – ENGLISH – 9.30 am
• THURSDAY 9TH
JUNE – MATHS PAPER 2 –
(calculator allowed) – 9.30 am
• FRIDAY 10TH
JUNE – ENGLISH IGSE – 2.00pm

21. THANK YOU FOR YOU TIME AND ATTENTION
ANY QUESTIONS?