SlideShare a Scribd company logo
Integrated Marketing for
Accountancy firms
www.reallysimplesystems.com
John Paterson
CEO, Really Simple Systems
Agenda
• Cross Selling
• Referral Tracking
• Campaign Management
• Topic Mailings Management
• Fee Earner Adoption
• Integration with Practice Management systems
• The Business Development Process
• Summary and Quick Wins
Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 2
Really Simple Systems
• Largest UK vendor of Cloud CRM
• Focussing on ease-of-use and end-user adoption
• Customers include RSM Tenon, Fisher Meredith, Red
Cross, NHS, Dept of Environment, Royal Academy
• Integrated Sales & Marketing
– No need for 3rd
party mailers
• Proven since 2006
– 5,000 users
– 99.999% uptime
• Award winning product & support
Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 3
Cross Selling
• Set targets for lead generation
– 2 contacts a month?
• Capture and report follow ups
– Have they been done?
– What was the result?
• Chase, nag and reward
• Track the total results
– how many contacts identified
– how many contacts followed up
– how much business won
Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 4
Referral Tracking
• Capture incoming and outgoing referrals
• Capture how much business won from
incoming
• Report and contrast incoming v outgoing
• Use results to leverage more incoming leads
Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 5
Organisation Leads In Leads Out Deals Won
NatWest 5 10 2
SJ Berwin 7 6 1
Smith &
Williamson
8 4 3
Campaign Management
• Track new business by Campaign
– Referrals
– Cross Selling
– Newsletter & Mailings
– Pay per Click
– Web Site
– Suspects, Prospects, Opportunities & Sales
• What is working, what is not
Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 6
Topic Mailings
• Build a list of topics
– HR
– International Tax
– Compliance
– Etc
• Add Contacts to Campaigns
• Mail & Manage
– Unsubscribes
– Bounces
– ClickThroughs
Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 8
Fee Earner Adoption
• Very few people like using a CRM system
– Some will buy in, some won’t
– “nothing in it for me”
• Barriers
– Ease of use
– Speed to update
– Learning curve
– Reliability
• Stick & Carrot
– Track logins, usage
– Thank them when they use it properly
– Nag them (or their manager) when they don’t
• If you can’t get the fee earner to use the CRM, try their PA
Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 9
Practice Management Systems
• Ideally, you want to see revenue and new
contacts back into the CRM system
• Integration with Practice Management
Systems is always “possible”
– Just often not easy=expensive
• Newer PMS are cloud-based, have standard
APIs
• When you next upgrade/replace your PMs,
make sure that it is cloud based, and has
built-in APIs, for standard
Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 10
Business Development Process
• Barriers
1. Too busy to follow up leads
2. Not motivated to find new leads
3. Uncomfortable making appointments
• Solutions
– Report progress across firm
1. Nag!
2. Nag!
3. Try and get a call agreed upfront
– And if that doesn’t work, try praise and embarrassment
Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 11
Summary
Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 12
• It isn’t rocket science
• But it does need organising, reporting, and prompting
• Fee Earner Adoption is key
• Proving to the firm that Marketing works is key
• Two quick wins
– Get one copy of the data, and start email campaigns
– Capture and report referrals
• Choose a CRM system
– from a supplier that understands the business
– that is easy for fee earners to use
– yet has the analysis capabilities for the reporting
RSM Tenon
Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 13
• RSM Tenon needed
– to co-ordinate business development across practice
areas and offices
– One copy of the data
– Easy for fee earners to use
– Zero IT overhead
Making CRM Simple
www.reallysimplesystems.com

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Integrated marketing for accountancy firms

  • 1. Integrated Marketing for Accountancy firms www.reallysimplesystems.com John Paterson CEO, Really Simple Systems
  • 2. Agenda • Cross Selling • Referral Tracking • Campaign Management • Topic Mailings Management • Fee Earner Adoption • Integration with Practice Management systems • The Business Development Process • Summary and Quick Wins Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 2
  • 3. Really Simple Systems • Largest UK vendor of Cloud CRM • Focussing on ease-of-use and end-user adoption • Customers include RSM Tenon, Fisher Meredith, Red Cross, NHS, Dept of Environment, Royal Academy • Integrated Sales & Marketing – No need for 3rd party mailers • Proven since 2006 – 5,000 users – 99.999% uptime • Award winning product & support Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 3
  • 4. Cross Selling • Set targets for lead generation – 2 contacts a month? • Capture and report follow ups – Have they been done? – What was the result? • Chase, nag and reward • Track the total results – how many contacts identified – how many contacts followed up – how much business won Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 4
  • 5. Referral Tracking • Capture incoming and outgoing referrals • Capture how much business won from incoming • Report and contrast incoming v outgoing • Use results to leverage more incoming leads Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 5 Organisation Leads In Leads Out Deals Won NatWest 5 10 2 SJ Berwin 7 6 1 Smith & Williamson 8 4 3
  • 6. Campaign Management • Track new business by Campaign – Referrals – Cross Selling – Newsletter & Mailings – Pay per Click – Web Site – Suspects, Prospects, Opportunities & Sales • What is working, what is not Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 6
  • 7.
  • 8. Topic Mailings • Build a list of topics – HR – International Tax – Compliance – Etc • Add Contacts to Campaigns • Mail & Manage – Unsubscribes – Bounces – ClickThroughs Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 8
  • 9. Fee Earner Adoption • Very few people like using a CRM system – Some will buy in, some won’t – “nothing in it for me” • Barriers – Ease of use – Speed to update – Learning curve – Reliability • Stick & Carrot – Track logins, usage – Thank them when they use it properly – Nag them (or their manager) when they don’t • If you can’t get the fee earner to use the CRM, try their PA Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 9
  • 10. Practice Management Systems • Ideally, you want to see revenue and new contacts back into the CRM system • Integration with Practice Management Systems is always “possible” – Just often not easy=expensive • Newer PMS are cloud-based, have standard APIs • When you next upgrade/replace your PMs, make sure that it is cloud based, and has built-in APIs, for standard Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 10
  • 11. Business Development Process • Barriers 1. Too busy to follow up leads 2. Not motivated to find new leads 3. Uncomfortable making appointments • Solutions – Report progress across firm 1. Nag! 2. Nag! 3. Try and get a call agreed upfront – And if that doesn’t work, try praise and embarrassment Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 11
  • 12. Summary Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 12 • It isn’t rocket science • But it does need organising, reporting, and prompting • Fee Earner Adoption is key • Proving to the firm that Marketing works is key • Two quick wins – Get one copy of the data, and start email campaigns – Capture and report referrals • Choose a CRM system – from a supplier that understands the business – that is easy for fee earners to use – yet has the analysis capabilities for the reporting
  • 13. RSM Tenon Copyright © 2013 Really Simple Systems. Making CRM Simple. www.reallysimplesystems.com 13 • RSM Tenon needed – to co-ordinate business development across practice areas and offices – One copy of the data – Easy for fee earners to use – Zero IT overhead