The document provides a comprehensive overview of business reporting, including its definition, importance, types, and essential elements for effective reporting. It discusses how business reports facilitate decision-making, enhance communication, and support organizational processes by presenting factual information and analysis. Various aspects such as the scope of business reporting and factors affecting report reliability are also highlighted, emphasizing the role of accurate and organized data in business operations.

1. INTRODUCTION
TO
BUSINESS REPORTING
Prepared BY
Prof. Miss. Mayuree R. Londhe
Dept of BBA-IB

2. CHAPTER 1: INTRODUCTION TO
BUSINESS REPORTING
1.1 Introduction of Business Reporting
1.2 Definition of Business Reporting & Business
Report
1.3 Importance of Business Reports
1.4 Types of Business Reports
1.5 Essentials of a Good Report
1.6 Scope of Business Reporting.
1.7Users of Business Report
1.8 Factors Affecting Business Reporting.

3. INTRODUCTION:
 It is also called as Enterprise Reporting.
 With the dramatic expansion of information technology, and the desire
for increased competitiveness in corporations, there has been an
increase in the use of computing power to produce unified reports which
join different views of the enterprise in one place. This process involves
querying data sources with different logical models to produce a human
readable report—for example, a computer user has to query the Human
Resources databases and the Capital Improvements databases to show
how efficiently space is being used across an entire corporation.
 Reporting can be used in another mean for verification and cross-
checks.
 A business report is a collection of data and analysis that helps make
relevant information easily accessible to a company.
 A business report is a bunch of facts written in a systematic way related to a
specific business matter as per a set of standard protocols.

4.  It helps concerned stakeholders to get a thorough knowledge of the
problems and how to overcome the problem.
 Business reports are about showcasing a set of business-related
information like facts, analysis, figures, and such. The objective of
business reports is to give the information in an organized manner which
helps to make major decisions and plan for the future. Reports help
businesses plan budgets and decide on promotions and advertisements
based on the drafted information.
 When there are different types of business reports, formatting is a concern
to draft a report that makes it easy for the stakeholders to instantly read
through the data without missing out on anything.
 Organizations conduct a wide range of reporting, including financial and
regulatory reporting; environmental, social, and governance reporting,
and integrated reporting, implementation of effective reporting processes
is essential for organizations to be able to provide this information.
 A business report is a brief description of business events and financial
activities that carries a written presentation in which one analyses a real
situation or a case study of business and applies necessary speculations
and theories to produce a range of suggestions in order to improve the
situation.

5. DEFINITIONS:
A business report is usually a type of upward communication in which
communication process starts from lower level to upper level i.e. An employee
makes a report and submits to related upper person to make usage of it. Such
communication is basically authoritative and the level of authority depends on
the subject and usage of a business report.
In other word, A report which contains business affairs is called business report.
Generally a business report is an impersonal presentation of facts and
information relating to business, trade and commerce. It is an orderly statement
of information that assists in decision making and problem solving.
 A business report may be defined as an organized statement of facts or
events or any situation relating to business or commercial interests prepared
after an investigation and presented to the interested persons with or without
recommendations. It facilitates the evaluation of progress and decision
making process for business purpose.
 A Business report is defined as an official document that contains factual
information, statistical data, research findings, or any other form of
information relevant to the course of the job.

6. DIFFERENT FAMOUS AUTHORS HAVE DEFINED BUSINESS
REPORT IN THE FOLLOWING WAY:
 A business report is an orderly, objective communication of factual
information that serves some business purposes. -by Lesikar and
Petit
 A business report is a written message presenting information the
will help a decision maker to solve a business problem. -by Bettly
and Kay
 A business Report is a document organizes information on a specific
topic for a specific business purpose. -by Louise E. Boone and
others.

7. OBJECTIVES:
 To study available and possible solutions to a problem, event,
situation, or an issue.
 To apply commercial and organizational theory to a practical
situation.
 To show one’s analytical and evaluation skills in identifying and
weighing-up possible problems existing in business and their
solutions.
 To reach up to a conclusion about a problem or an issue.
 To suggest required action in future.
 To show clear, to the point and precise communication skills.
 To assess business performance , provide a quick status check, and
monitor progress towards the strategic goals of the business.
 To summarise key business indicators by presenting them in
visually intuitive charts and graphs, easy to read grids and
spreadsheets, pixel perfect documents and interactive dashboards
and scorecards.
 To use statistics such as key performance indicators and financial
ratios to present key business metrics.

8. IMPORTANCE:
1. Planning and decision making
2. Measure employee performance
3. Changing business conditions
4. Means of keeping in touch (customers, shareholders, creditors &
government)
5. Measuring executive performance: to perform functions of
planning, measuring and evaluating performance of employees and
resources efficiently.
6. Means of communication
7. Helpful in decision making
8. Useful in knowing unknown information
9. Trains the writer: to come up with strategy or solutions
10. Helps in combating changes
11. Useful to people working in diverse field of activity.

9. SCOPE OF BUSINESS REPORTING:
The scope of the business reports can be discussed as follows:
1. Business reports are widely used in formulating and upgrading
organizational policies and procedures.
2. Reports provide opportunity to look into available investment areas for
future investment.
3. The development ideas and concepts of new product are presented
through a report.
4. Reports highlight about employee grievances and labor relations. This
helps to establish good employees relationship.
5. Reports help the companies to formulate effective marketing
strategies.
6. Investigation report helps to claim any compensation or make any
action.
7. Report provides basis to evaluate any performance.
8. Report speaks about customer's opinion and therefore it helps the
companies to bring necessary changes in product or services.
9. Report helps to establish effective control and coordination.
10. Report shows information regarding various concern of an
organization. This provides proper understanding of any issue or aspect.

11. TYPES OF BUSINESS REPORT:
Reports
Oral Reports
Written
Reports
Informal
Reports
Formal
Reports
Statutory
Reports
Non-
Statutory
Reports
Special
Reports
Interpretative
Reports
Informative
Reports
Routine
Reports

12.  Oral Reports- it is a face to face communication of an
observation.
 Written reports- it is more accurate and precise.
 Informal Reports – it is usually in the form of person-to-
person communication.
 Formal reports- it exist in a prescribed form.
 Statutory report- It is made & presented according to the
form as per law.
 Non- Statutory Reports – Not necessary under any law.
 Routine Reports- daily report as per prescribed form.
 Special Reports – prepared as per situation or
occasions.
 Informative Reports- It presents the data collected &
facts observed.
 Interpretative Reports- it not only contain facts but also
interpretative or evaluation of data.

13. 1.5 ESSENTIALS OF GOOD REPORT:
1) Accuracy
2) Suitability of facts
3) Relevancy
4) Reader orientation
5) Simple language
6) Conciseness
7) Grammatically correct.
8) Fair recommendations
9) Clarity
10) Presentation.

14. USERS OF BUSINESS REPORT:
 Businesses commonly have a variety of stakeholders, from
owners to employees and debtors to creditors, all of whom have
an interest in the business being in sound shape. Your
company's financial statements provide detail information that
allows people both inside and outside of the company to assess
its current condition, its prospects for growth and any potential
financial risks.
 Key Internal Users
 Key External Users
 Other Users
A. Various kinds of Audiences:
 Primary audience: people who make decisions on the basis of
the Business Report.
 Secondary Audience: people who will be affected by the actions
of primary audience.
 Immediate Audience: People who are responsible for examining
the business report.

15. B. REPORT CONSUMERS:
1. Report consumers:
• Simplest reporting needs
• Users who simply want to log into an easy access environment, like web application, click
on the link and get their Business report.
• Report consumption can happen multiple times per day, weekly, monthly or quarterly.
2. Interactive report consumer:
• Has reporting requirement
• They want to filter the reports based on products , geography, etc.
• They link one report to another to get more details.
• They need the solution from reporting tool to meet their need.
• They need the clarity to make the appropriate business decision.
3. Production report Consumers:
• Production report can be thought of as statements, invoices, bills and even mailing
labels.
• They can be internal users, such as account receivable clerks, shipping and receiving
and financial auditors
• They can be external users such as consumers or partners.

16. FACTORS AFFECTING BUSINESS REPORTING:
Basic Factors:
 Absurd Information: untrue or illogical information leads to
unauthentic report.
 Subjectivity or Partiality: it will affect the reliability of the business
report.
 Complexity: would not be easily understandable.
 Ambiguity: uncertainty will make report doubtful and with a lot of
errors.
 Excessive predictions: it will make the report unreliable.
 Improper formatting:
 Incorrect method of data collection
 Should be signed by responsible authority and addressed properly or
it would not hold value.
 Incomplete Data
 Too lengthy reports are difficult to analyze.

17.  IMPORTANT FACTORS:
1. It should serve the business need.
2. It should be realistic to be implemented.
3. It has to be specific.
4. It clearly identifies assumptions.
5. It’s communicated to the people who have to run it.
6. It should have a proper follow up process.

18. CLASS TEST NO. 1
Q1. ANSWER THE FOLLOWING (ANY TWO): (10 MARKS EACH)
1) Define Business Report and State its Importance.
2) Enumerate the essentials of a good report.
3) What are the different types of business report?
4) Summarise the various factors affecting business Reporting.

19. Thank You.