This document provides instructions for an individual sections development exercise consisting of 4 parts. Part 1 involves researching articles on writing correct business mail and identifying major points and reasons for importance. Part 2 explains designing a business email and provides an example. Part 3 involves identifying a problem and comparing personal versus business emails. Part 4 develops a concept map defining key words and posing questions to explain information in the source articles.

1. Submit Individual Sections Development Exercise # 1 (Due Week 2):
1. INFORMATION RESEARCHER - Person # 1
A. What are the major points in the articles you see above?
#Writing of correct business mail.
B. Why are these articles important? Write 5 major points in the articles that are important. Write in
your own words.
#To give a good impression when the business mail is sent.
#To write correct business mail.
#In the letter and the mail of paper for the form etc.
#E-mail : about a difficult thing according to the usage because it becomes it.
#Because the chance in the future to use the business mail increases
C. Explain 5 reasons why one should read the above articles when preparing to write an important
business e-mail on a any topic? Write in your own words.
#To write comprehensible mail to the other party.
#To divide the content that should be written and the content not written.
#To write by a correct form.
#Because it doesn't give the other party the unpleasantness.
#To make the business mail that I write better.
D. Write a paragraph explaining the common guidelines that you find in all the three articles above.
Write in your own words.
#There is some necessary knowledge to write correct business mail. After it knows them,
correct business mail can be written. Good impression of the other party or more of
writing correct business mail is given, and what I want to tell can be told well.

2. Submit Individual Sections Development Exercise # 1 (Due Week 2):
2. CONTENT ORGANIZER - Person # 2
A. Explain the overall idea for designing a business e-mail as is mentioned in the articles above. (50
words minimum)
#A large amount of information is sent to a lot of people,because the business mail can work separately
and is useful. And the most important thing is to write short,and concisely.Finally,business mails also
say who they are from,so we might not need to "sign" the email.
B. Write a short business e-mail on a topic of your choice .You can address the e-mail to me or anyone
of your choice. Write in your own words.
subject:Information of lecture meeting
Course person in charge all of you.
I will hold the lecture meeting concerning English conversation according to the following for the
business knowledge improvement of all employees.
It is a holding schedule on April 22 this month.
Attendance is confirmed and contact me,please.
Thank you.
s1170131@u-aizu.ac.jp
Yu Waragai
C. Write two sentences explaining a problem that you have come across recently.
#Neither the technical term the abbre viation are used as much as possible.The more specific the
written content is,the more you seem to get the more answer.
D. Write down five sentences explaining how a personal e-mail should be different from a business e-
mail.Write in your own words.
#It is mail that differs from the business mail,and is sent to the individual.The first of all important one
writes an important content as concisely as possible.Next,don't forget to write own information.And, it
is emphasized to want to tell it.It is necessary to confirm whether there are neither an illegibility nor an
erratum omission of a word at the end.

3. Submit Individual Sections Development Exercise # 1 (Due Week 2):
3. PLAN DEVELOPER - Person # 3
A comprehensive editor will collect all the other sections (text written by information researcher,
content organizer and schematics developer).
B. Study the portions submitted by others and correct any grammatical mistakes, formatting error,
headings, layout issues, text-graphics coordination etc.
#
http://www.slideshare.net/c001ick/week2-cmap
C. Write down the definition of 5 major key words that are used in the concept map.
#signature: your name or your information written at the end of a letter.
#abbreviated verb forms: (He's, We're, He'd, etc.)
#brief : explaining by using very few words.
#proofread :to read through something that is written
order to correct any mistakes in it.
#informative subject line : easily understandable subject line what is
written in the letter.
D. Write down three major questions that might explain the major argument or information in the three
articles you see above.
1. How we proofread business-email we wrote?
2. Why we wait a moment before pressing 'send'?
3. What are the major points in order to write a easily understandable business-email?