Incidence Response System using to Manage Disasters by Sikander Zulkarnain-State Trainer

4. India is vulnerable to a variety of natural and
man-made disasters that hinder the country’s
growth. Disaster response management
requires the existing administrative set up, and
all other stakeholders to carry out a large
number of tasks.

5.  The Incident Response System or IRS broadly refers to
a management system to be used for incidents of various
kinds and sizes such as earthquakes, floods, cyclones,
landslides etc. or emergencies caused by train accidents,
epidemics.
 The system provides scope to organize various
functions, tasks and staffs within the overall response
process while emphasizing greater coordination and
communication among different organizations involved.
 IRS as a system is flexible and adaptable to suit any
scale of natural as well as man-made
emergency/incidents.

6.  The Guidelines on the Incident Response
System (IRS) are issued by the National
Disaster Management Authority (NDMA)
under Section 6 of the DM Act, 2005 for
effective, efficient and comprehensive
management of disasters in India. The
Guidelines were published in July 2010

7.  Too many people reporting to one supervisor
 b) Different emergency response organizational structures
 c) Lack of reliable incident information
 d) Non- standard terminology
 e) Lack of structure for coordinated planning between
agencies
 f) Lack of capability of the responding organizations to
expand and contract as required by the situation
 g) Inadequate and incompatible communications
 h) Unclear line of authority
 i) Unclear or unspecified incident objective
 j) Lack of designated facilities for example from where to
operate and where to store materials etc

8.  To sensitize on disaster risk in India and its implication on
sustainable development, with analysis of past & recent
major disasters.
 2. To provide information on international and national
guidelines – treaties, frameworks, etc. – latest updates and
interpretations for India.
 3. To appraise on policies, planning - operational
approaches and tools for disaster risk reduction.
 4. To acquaint with the new and emerging issues like
climate change adaptation, ecosystem approach, and
mainstreaming into development planning.
 5. To discuss on practical approaches of mainstreaming
across sectors at state/district, local and national levels

9. Module A:-Principles & Features of Incident
Response System.
• Module B:-Organization & Staffing Module
Module C:- Incident facilities.
• Module D:- Incident Resource & Resource
Management
 Module E:- Organizing for Incidents
• Module F:- Incident & Event Planning

10.  : Incident Command System was developed
in 1970s in the United States in response to a
series of major wild land fires in southern
California. At that time the various agencies
involved in this incident identified several
recurring problems during their multi-agency
response

11.  Too many people reporting to one supervisor
 Different emergency response organizational structures
 Lack of reliable incident information
 Non- standard terminology
 Lack of structure for coordinated planning between
agencies
 Lack of capability of the responding organizations to
expand and contract as required by the situation
 Inadequate and incompatible communications
 Unclear line of authority
 Unclear or unspecified incident objective
 Lack of designated facilities for example from where to
operate and where to store materials etc.

12.  1. The system must be organizationally
flexible to meet the needs of incidents of
any kind or size
 2. The system should be sufficiently
standardized so as to allow personnel from a
variety of agencies/departments and coming
from diverse geographical locations to meld
rapidly into a common management
structures
 3. The system must be cost effective
 4. Agencies must be able to use the system
on a day to day basis for routine situations as
well as for major emergencies

13.  Incident Response System is the facilities,
equipment, personnel, procedure and
communications operating within a common
organizational structure, with responsibility for the
management of assigned resources to effectively
accomplish stated objectives pertaining to an
incident.
 This is a system which systematically packages best
practices in management with proper monitoring
system, Management Information System(MIS) and
organizational principles making it capable of
adapting and improving the effectiveness of the
response.

14.  Command: The Incident Commander is responsible for
all incident or event activity. Although other functions
may be left unfilled, there will always be an Incident
Commander.
 Operations: The Operations Section is responsible for
directing the tactical actions to meet incident
objectives.
 Planning: The Planning Section is responsible for the
collection, evaluation, and display of incident
information, maintaining status of resources, and
preparing the Incident Action Plan and incident-related
documentation.
 Logistics: The Logistics Section is responsible for
providing adequate services and support to meet all
incident or event needs. Apart from Support & Service
branches, Finance is also a branch in Logistics.

15. Sl.
No
Details of items having
common terminology in IRS
Common terminology components
1 Organisational Elements Section, Branch, Division , Group , Units
2 Position Titles Section Chief, Branch Director,
Division/ Group supervisor, Unit leader,
Safety/ Information & Media Officer etc
3 Resources Kind, Types; Resource Status etc
4 Incident Facilities Incident Command Post (ICP), Base,
Camp, Staging Area, Helibase, Helipad,
Relief Camps

16. 
Incident Command
Operation
Section
Planning
Section
Logistics
Section
Informatio
n & Media
Safety
Liaison

17.  Assess the situation and/or obtain a briefing
from the prior Incident Commander.
• Determine incident objectives and strategy.
• Establish the immediate priorities. •
Establish an Incident Command Post.
• Establish an appropriate organization.
• Ensure planning meetings are scheduled as
required.
• Approve and authorize the implementation
of an Incident Action Plan

18.  Ensure that adequate safety measures are in
place.
 Coordinate activity for all Command and General
Staff.
 Coordinate with key people and officials.
 Approve requests for additional resources or for
the release of resources Keep agency
administrator informed of incident status.
 Approve the use of students, volunteers, and
auxiliary personnel.
 Authorize release of information to the news
media.

19. Command presence Decisive
Understands IRS Objective
A proven manager Calm
Puts safety first Quick thinking
Proactive Good communicator

20.  The Information Officer is responsible for developing
and releasing information about the incident to the
news media, to incident personnel, and to other
appropriate agencies and organizations.

21. • An obvious high visibility or sensitive incident.
• Reduces the risk of multiple sources releasing
information.
• Need to alert, warn or instruct the public.
• Media demands for information may obstruct IC
effectiveness.
• Media capabilities to acquire their own information
are increasing.