Module 9 ict for disaster response and relief

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ICT for disaster response and relief

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  • Disaster response can involve some or all of these features.
  • Module 9 ict for disaster response and relief

    1. 1. Session 3.b ICT for Disaster Response and Relief Training of Trainers Workshop on “ICT for Disaster Risk Management” 22 to 26 February 2011 Seongnam City, Republic of Korea
    2. 2. Objectives <ul><li>To introduce the information needs in disaster response and relief, and show ICTs could be used to meet those needs. </li></ul><ul><li>Information moves into, around and out of the DRCC. </li></ul><ul><li>Ensure that information is accessed by those who need it. </li></ul>
    3. 3. Session Topics <ul><li>Disaster response and relief </li></ul><ul><li>Disaster Response Coordination Center (DRCC) </li></ul><ul><li>Role of the Information Management Group </li></ul><ul><li>Case studies </li></ul>
    4. 4. Disaster Response and Relief <ul><li>Disaster response is a set of activities undertaken to deal with the effects of a specific disaster event </li></ul><ul><li>Activities include: search and rescue; evacuation; medical care, provision of emergency water, food and shelter; debris removal; and stabilisation of unsafe buildings and land-forms. </li></ul><ul><li>Disaster relief forms a part of disaster response aimed at suppling affected populations with goods and services to ensure their immediate survival. </li></ul>
    5. 5. General Characteristics of Disasters <ul><li>In general, disaster events will usually </li></ul><ul><li>be relatively unexpected </li></ul><ul><li>involve substantial distress and trauma </li></ul><ul><li>have a potentially overwhelming scale of effects </li></ul><ul><li>have a strong potential for becoming worse if there is no appropriate intervention. </li></ul>
    6. 6. Disaster Response Requirements <ul><li>Disaster response requires key personnel to: </li></ul><ul><li>identify the range of problems occurring </li></ul><ul><li>set priorities </li></ul><ul><li>generate appropriate solutions to identified problems </li></ul><ul><li>implement agreed solutions within tight timelines </li></ul><ul><li>monitor & review the situation & actions taken </li></ul><ul><li>keep comprehensive records of information received, decisions taken and actions performed </li></ul>
    7. 7. Challenges <ul><li>Large numbers of personnel & agencies needed </li></ul><ul><li>High levels of public interest and/or controversy </li></ul><ul><li>Possibility for information mishandling </li></ul><ul><li>Potential for some key tasks to be overlooked or under-resourced, and others to be over- resourced </li></ul><ul><li>Potential for some of the available key resources to not be used </li></ul>
    8. 8. Disaster Response Coordination Center (DRCC) <ul><li>A facility, adequately staffed and equipped, from which a crisis can be managed in an appropriate & effective manner. </li></ul>
    9. 9. Disaster Response Coordination Center (DRCC) <ul><li>Key functions: </li></ul><ul><li>Provide strategic direction </li></ul><ul><li>Manage information </li></ul><ul><li>Facilitate task and problem management </li></ul><ul><li>Forward plan </li></ul><ul><li>Functional Groups: </li></ul><ul><li>Decision Making </li></ul><ul><li>Implementation </li></ul><ul><li>Information Management </li></ul><ul><li>Technical Analysis </li></ul><ul><li>Supply and Logistics </li></ul><ul><li>Administration Support </li></ul>
    10. 10. Case Study: SUMA <ul><li>Manage donated supplies by classifying them at the point of entry </li></ul><ul><li>Prioritization system for the distribution of the supplies to the community </li></ul><ul><li>SUMA Central, SUMA Field Unit, SUMA Stock Management </li></ul>
    11. 11. Role of the Info Management Group Function Responsibility Collect information Ensure that information is collected from all persons in the DRCC and from all relevant sources external to the DRCC Store information Ensure that all information obtained is stored in a manner which enables it to be accessed by DRCC staff and others as required Distribute information Ensure that information is distributed to all those who require it within the DRCC and in external agencies Disseminate Public Information Under the guidance of the Implementation Group, ensure that appropriate information is disseminated to the public Media Liaison Maintain regular contact with the news media, distribute media releases and arrange media conferences as required
    12. 12. Important DRCC Files <ul><li>Files: </li></ul><ul><li>Situation reports </li></ul><ul><li>Media releases </li></ul><ul><li>Messages sent </li></ul><ul><li>Messages received </li></ul><ul><li>Damage assessments </li></ul><ul><li>Needs assessments </li></ul><ul><li>Pledges </li></ul><ul><li>Documents: </li></ul><ul><li>Operations manuals </li></ul><ul><li>Emergency plans </li></ul><ul><li>Maps </li></ul><ul><li>Aerial photos </li></ul><ul><li>Community data </li></ul><ul><li>List of key officials </li></ul><ul><li>Agency organization charts </li></ul>The following should be maintained in the DRCC:
    13. 13. Information Management Components <ul><li>Message handling system </li></ul><ul><li>Message forms </li></ul><ul><li>Logs </li></ul><ul><li>Displays </li></ul><ul><li>Records files </li></ul><ul><li>Supporting documents </li></ul>
    14. 14. Case study: Origen Emergency Management System <ul><li>New Zealand’s Civil Defense </li></ul><ul><li>Secure logon </li></ul><ul><li>Entry, tracking and management of messages, tasks and responses </li></ul><ul><li>Library of procedures </li></ul><ul><li>Letter and mail merge </li></ul>
    15. 15. Thank You Visit ava.unapcict.org for more info and free online learning courses. Twitter : @unapcict (twitter.com/unapcict)

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