Importance of Project Management for Organizations

1. IMPORTANCE OF PROJECT
MANAGEMENT FOR
ORGANIZATIONS
PREPARED BY:
DIANA ROSE B. ARQUERO

2. BASIC CONCEPT
• PROJECT- It’s a temporary group activity designed to produce a unique
product, service or result.
• PROJECT MANAGEMENT- It is the application of knowledge, skills
and techniques to execute projects effectively and efficiently. It’s s
strategic competency for organizations, enabling them to tie project
results to business goals- and thus, better compete in their markets.

3. • The primary challenge of project management is to achieve all of the
project goals and objectives while honoring the preconceived
constraints.
• The primary constraints are scope, time, quality and budget.
• The secondary- and more ambitious- challenge is to optimize the
allocation of necessary inputs and integrate them to meet pre-
defined objectives.

4. • Project management is all about calculating the pitfalls and creating outlets the
consequences.
• All the projects share a common aim- following ideas and activities to shape them into
working realities.
• Even if the project is well planned and carried still the possibility of encountering exists.

5. IMPORTANCE OF PROJECT MANAGEMENT
• The importance of project management is an important topic
because all organisations, be it small or large at one time or other
are involved in implementing new undertakings.
• These undertakings may be diverse such as the development of a
new product or service; the establishment of a new production line
in a manufacturing enterprise; a public relations promotion
campaign; or a major building programme.

6. POINTS TO SUCCESSFUL PROJECT
MANAGEMENT IN AN ORGANIZATION
• Understanding client needs
• Planning
• Clear communication
• Implementing Plan
• Managing change
• Evaluation

7. STAGES IN PROJECT MANAGEMENT

9. ADVANTAGES
• Business advantage: By timely achievement of goals,
optional resource utilization and information based
decision making.
• Competitive advantage: Workforce energized by
culture of execution and collaboration, customer
satisfaction by “profitable” results.

10. •Tangible benefits for individuals at
various levels in organization.
•Minimization of conflicts and confusions.

11. CONSIDERATIONS
• Project Portfolio
• Resource Management
• Document Management
• Control Management
• Budget Management

12. • Resource Allocation
• Communication
• Quality Management
• Documentation System
• Administrative System

13. METHODOLOGIES
• Plans
• Organising
• Staffing
• Guiding
• Monitoring
• Innovation
• Completion

14. THE BASIC MANAGEMENT PROCESS

15. OBJECTIVES
•Desired end results
•Expenditures
•Timely completion

17. IMPORTANCE OF PROJECT MAINTENANCE
•Project Maintenance is an ongoing process, and it
includes:
• Continuous support of end users
• Correction of users
• Updates of the time utilized

18. PROJECT IDENTIFICATION
• Project identification is used to determine the organizational
needs.
• It explores the users needs, and converts them into a formal,
planned, resourced and funded projects.
• It defines the project’s objectives and golas.

19. IMPORTANCE OF PROJECT IDENTIFICATION
• Entrepreneurship Management
• It has long term consequences (make or break)
• Involves commitment which can not be easily reversed. Ideas are
put into action.
• Projects are catalytic agents for economic development.
• Involves creative use of resources, manpower, capital, raw
materials.

20. SHORTCOMINGS IN MANAGING
• Delays in one are not communicated to a dependent area.
• Schedules having short-term forecast range.
• Long-term planning at the activity-level non-existent.
• Schedules not identifying true critical paths and not including
non- working time and defect estimates.

21. • Thank you!