1) This document provides a quick start guide for using the iMeet video conferencing software, outlining key features like setting up a profile, hosting meetings, inviting guests, sharing content, and system requirements. 2) The guide walks through how to log in, tour the room interface, set up a profile, use different menu bar functions to connect audio, share files, and adjust settings. 3) It also explains how to bring content into the room by emailing or uploading files, use the iMeet Room Key to monitor the room and message guests, and join meetings by video, integrated audio, or dial-in options. Mobile apps and system requirements are also covered at a high level.

1. | Quick Start Guide

2. Table of Contents
Welcome to iMeet ........................................ 3 Invite Guests and Host a Meeting ............... 9
Login ............................................................ 4 iMeet Toolbar for Outlook ....................... 9
Room Tour ................................................... 5 Meeting invite details .............................. 9
Set Up Your Profile ...................................... 6 Three Ways to Talk in Your Room ...............10
Add photos ............................................. 6 Join By Video .............................................10
Complete your contact info and bio ....... 6 iMeet Mobile Apps .....................................11
Customize room options settings ........... 6 System Requirements ................................11
Menu Bar Functions .................................... 7
Connect audio ........................................ 7
Files ........................................................ 7
Settings ................................................... 7
Help ........................................................ 7
Add guests ............................................. 7
Bring Content in Your Room ........................ 8
Email files to your room .......................... 8
Guest file drop-off .................................. 8
Accessing files ........................................ 8
iMeet Room Key .......................................... 8
Room Key monitor .................................. 8
Room messaging .................................... 8
Room Key download .............................. 8
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3. Welcome to iMeet .
®
Video meetings for businesses. Made simple. This guide walks you through how to set
up your room, host a meeting and invite guests, and more. Simply learning the basics
will make you look like an iMeet pro. Let’s get started.
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4. Login
To login, type your iMeet room URL (for example iMeet.com/YourName) in your web
browser. As a registered user, simply enter your email address and password used to
create your account.
If this is your very first time in your room, iMeet prompts you to complete a quick profile
to put a face with your name. Enter your phone number so iMeet can call you. When
you’re ready, click call and the meeting calls you.
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5. Get to know your iMeet room.
Weather Date/Clock Roll over someone’s
cube to see their local weather and time.
Connection Status Mute, currently Active Talker A green glow shows
®
dialing-in, away, or no audio connection. who is currently speaking.
Main Menu
Round up Guests
Connect Audio
Store/Share Files
Room Settings
Product Support
Room Meeting Controls
Room Name Give your personal
meeting room a special name, or
customize it for every meeting.
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6. Set up your profile
Let people get to know you better. Your profile provides a nice overview of who you
are. Populate your profile by clicking on your cube. Clicking on your cube, or a guest’s
cube, expands it so you can learn more about them. You can easily integrate your
social networks from here. Sharing. It’s a good thing. Video Tutorial
Add Photo Options
You can upload a photo or take a Customize room option settings
picture with your webcam. Actually, including webcam, connect panel and
you can upload up to four photos that audio.
represent who you are – and swap
them out to change the mood when
you’re in a meeting. Don’t want to
upload a photo right now? You can
create an avatar on-the-fly.
Include a Bio
Include a brief overview that tells your
guests a little bit about you. Where you
live, interests, hobbies, travel…where
you attended school.
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7. Menu bar functions
The menu bar holds most everything you need to host and manage your meeting.
When you’re in a meeting, this is a convenient place to invite guests, upload and share
files, change or add an audio connection.
Connect Add Guests
iMeet’s audio connection lets you talk This button is your new best friend.
through your computer, have iMeet call Invite guests to your meeting via email
you on your landline or mobile device. or phone, manage your contacts and
click to jump to someone else’s iMeet
room. (add graphic of guest invite panel).
Files
Store and access files in the cloud.
They’re ready when you want to share
powerpoints, videos or files in the
meeting. Guests can drop files in your
room too. Video Tutorial
Settings
Customize your room theme, dialing
options, and privacy settings. You
can also enable SMS & email alerts
when guests enter your room and
you’re not there.
Help
Sends you directly to helpful
information, tips and contacts.
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8. Bring content into your room
You can email documents to your room’s file cabinet, by emailing them to
YourRoomName@imeetfiles.com. Or, while you’re in your room, click on the file cabinet
to upload files and videos right from there. Lock the files you don’t want to share and
unlock the ones you do. Plus, guests can drop files in your cabinet, even when you’re
not there.
Want to know another great thing about the file cabinet? Once loaded into your
room, they’ll always be waiting in the cloud. So, you can access those files from any
computer, anywhere, including your mobile tablet, iPhone or iPad.
iMeet Room Key
Your iMeet Room Key is multi-purposed.
It acts as your room monitor letting you
know who’s entered room when you’re
not there. The monitor will pop up on your
computer, or mobile device, displaying
names and photos of guests. Don’t keep
them waiting. The Room Key lets you
message directly back to your room
letting guests know you’re running late or
you’ll be right there.
To download the iMeet Room Key click
https://imeet.com/tools. The room key
is so intuitive; it will also install the iMeet
Toolbar for Outlook. Video Tutorial
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9. Invite guests and host a meeting
As you’ve learned, there are many easy ways to get guests to join your meeting. You
can give out your iMeet web address, have iMeet call or email guests directly from
your room’s Guest Invite Panel, and you can send the invite directly from the iMeet
Toolbar in Outlook. Video Tutorial
With the iMeet Toolbar for Outlook, scheduling guests to Meet Now or Meet Later is
so simple. Click to schedule and an invitation is pre-populated with all the meeting
details and a single-click URL to bring them right into your room
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10. 3 ways to talk in your room
Video Tutorial
Call computer Integrated Audio
Conferencing
Connect through your computer’s VoIP
with or without a headset. Business professionals love
using iMeet as an enhancement
Call my phone
to traditional audio
Provide your phone number and have conferencing. Unlike old-school
iMeet call you… next time, iMeet will audio conferencing, with iMeet
remember your number. you can see who you’re talking
to, share files and presentations.
Dial in old school
Did you know? The backbone
A choice of dial-in numbers will be of iMeet is PGi’s global audio
provided so you can call directly from network currently serving 75%
your phone. of the Fortune 100. So, with
iMeet you can host all your audio
conference calls and integrate
Planning to invite guests
web and video to enhance the
from around the globe?
quality of your meeting.
As an iMeet room owner,
you can easily turn on your
global access option in your
iMeet account settings.
Join by video
Want everyone to see your moves real-time? It’s easy. Click on the
webcam icon. If this is your first time in video, Flash will ask you a
few questions to get you up and running. Video Tutorial
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11. iMeet has gone mobile
And so can you. Own a mobile tablet?
Simple. Just type in the meeting URL and
you’re in. Host or attend meetings on-the-go.
iMeet Mobile Apps for iPhone, iPod Touch
and iPad are available in the App Store.
System requirements
In order to optimize iMeet’s performance, your computer should meet the
following hardware and software requirements.
System Component iMeet iMeet Tools
Processor Intel or AMD 1.8Ghz or higher, Intel or AMD 1.8Ghz or higher,
recommend 2.3Ghz or higher recommend 2.3Ghz or higher
RAM At least 1GB At least 1GB
OS Windows XP or higher Windows XP or higher
Mac OSX 10.4 or higher
Browser Internet Explorer 6, 7 or 8
Firefox 3 N/A
Google Chrome 10 or higher
Safari 3 or higher
Flash 10.3 or higher 10.3 or higher
Other Firewall port 443 must be open .Net 2.0 or higher
Outlook 2003 or higher
iMeet comes to you from
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12. iMeet.com