This ppt is the logical explanation of how job design and analysis helps the HR department to find or choose a perfect and efficient candidate for the organization. And a brief idea about the recruitment process and how it works.
Job Analysis and Recruitment and SelectionAtul Chanodkar
Â
- Job Analysis
- Job Description
- Job Specification
- Methods of Job Analysis
- Process of Job Analysis
- Purpose of Job Analysis
- Uses of Job Analysis Information
- Writing the Job Descriptions
- Writing Job Specification
- Recruitment and Selection
- Recruitment
- Selection
- Sources of Recruitment
- Methods of Selection
- Process of Selection
This ppt is the logical explanation of how job design and analysis helps the HR department to find or choose a perfect and efficient candidate for the organization. And a brief idea about the recruitment process and how it works.
Job Analysis and Recruitment and SelectionAtul Chanodkar
Â
- Job Analysis
- Job Description
- Job Specification
- Methods of Job Analysis
- Process of Job Analysis
- Purpose of Job Analysis
- Uses of Job Analysis Information
- Writing the Job Descriptions
- Writing Job Specification
- Recruitment and Selection
- Recruitment
- Selection
- Sources of Recruitment
- Methods of Selection
- Process of Selection
2Part 2 Meeting Human Resources Requirements3Chapter 4 J.docxgilbertkpeters11344
Â
2
Part 2: Meeting Human Resources Requirements
3
Chapter 4: Job Analysis and Job design
Job Analysis and job design
A major purpose of this chapter is to impress on students the importance of job design and job descriptions in providing a foundation for an effective HR program. Emphasized in the chapter is the necessity for basing decisions involving the various HR functions on the requirements of the job. The contributions that accurate job descriptions can render to more effective employee perforâmance and to an equal employment opportunity program are also emphasized. In the chapter the reader is made aware of the principal approaches to job analysis and the techniques to be used in preparing job descriptions and specifications.
Employees make important contributions to the organization through the design of their jobs and the freedom they are given to perform their work. This chapter concludes by discussing important concerns regarding how jobs are designed, including ergonomics, employee empowerment, and various employee involvement techniques. Special emphasis is given to employee teams and the characteristics of all successful teams.Chapter Learning Outcomes
Lecture Outline
A job can be defined as an activity people do for which they get paid, particularly as part of the trade or occupation they occupy.
I. What Is a Job Analysis and How Does It Affect Human Resources Management?
Figure 4.1 will be useful in the discussion on job analysis. Ask students to name job requirements that have the potential to negatively affect protected class members (for example, height or weight requirements).
A job analysis is the systematic process of collecting information about all of the parameters of a jobâits basic responsibilities, the behaviors, skills, and the physical and mental requirements of the people who do it.
A.
Major Parts of the Job Analysis
The two major pieces of information that come out of a job analysis:
¡ A job description is a written document that describes the overall purpose of the job, and tasks, duties, and responsibilities, or what human resources personnel refer to as TDRs, and the qualifications needed to do it.
¡ Job specifications, or qualifications, are a part of the written job description and outline in detail the specific knowledge, skills, abilities, and other attributes (often referred to as KSAOs) required of the person performing the job.
The information in a job analysis is crucial to a number of HRM functions, including the following.
¡ Strategic HR planningâa job analysis is used to examine a companyâs organizational structure and strategically position it for the future.
¡ Workflow analysis and job designâthe information generated by a job analysis can also be used to analyze a companyâs work processesâthat is, how work is done.
¡ Recruitment and selectionâthe information provided via a job analysis are contained in job advertisements, whether they are posted on organizational bulletin boards, Internet s.
STRATEGIC JOB ANALYSIS AND COMPETENCY MODELINGDr. Hazedaniatrappit
Â
STRATEGIC JOB ANALYSIS
AND COMPETENCY
MODELING
Dr. Hazel-Anne M. Johnson-Marcus
HRM-SMLR Rutgers University
Learning Objectives
1. Explain why doing a job analysis can be strategic.
2. Define job design and job redesign.
3. Describe workflow analysis
4. Define job description and person specification, and describe how
they are used.
5. Describe the advantages and disadvantages of different job
analysis methods.
6. Describe how to plan a job analysis.
7. Describe how to conduct a job analysis
8. Describe competency modeling and job rewards analysis
9. Describe how job descriptions can be used to enhance
employeesâ ethical behavior
10. Describe how job analysis results can be improved through data
analytics
11. Describe how O*NET can help in a job analysis effort
Job Analysis
Job analysis: a systematic process of identifying and
describing the important aspects of a job and the
characteristics workers need to perform the job well.
Value creators: directly generate revenue, lower operating
costs, and increase capital efficiency (e.g., leaders of research
and development, marketing, human resources, or finance)
Value enablers: perform indispensable work that enables the
creators (e.g. leaders of support functions such as cybersecurity
or risk management)
Job Design and Redesign
Job design: specifying the content and method of doing
a job, and the relationship between jobs, to meet both
the technological and organizational job requirements
and the social and personal requirements of the worker.
Job redesign: changing the
job to increase work quality
or productivity
Job enrichment
Job enlargement
Job rotation
Workflow Analysis
Workflow Analysis
â˘Analyzes how work
progresses through the
organization to improve
efficiency by identifying
bottlenecks, redundant tasks,
and inefficient workspaces to
enable better resource use
5 steps
1. Identify what the
organization does
2. Identify how it gets this done
3. Identify why it does all of the
steps and tasks from #2
4. Identify improvement
opportunities
5. Evaluate whether employees
are needed for every task or if
automation might be better
Job Analysis for Staffing
A job analysis that produces a
valid selection system identifies
worker characteristics that:
Distinguish superior from average and
unacceptable workers;
Are not easily learned on the job; and
Exist to at least a moderate extent in
the applicant pool.
Future-oriented job analysis: job analysis technique for
analyzing new jobs or analyzing how jobs will look in the
future.
Legal Requirements
⢠If disabled applicants can perform the essential
functions of a job with reasonable accommodation, they
must be considered for the position
Essential functions are the fundamental duties or tasks of a
position (defined by the Americans with Disabilities Act)
⢠Be valid and identify the worker knowledge, skills,
abilities, and other characteristics necessary to ...
2Part 2 Meeting Human Resources Requirements3Chapter 4 J.docxgilbertkpeters11344
Â
2
Part 2: Meeting Human Resources Requirements
3
Chapter 4: Job Analysis and Job design
Job Analysis and job design
A major purpose of this chapter is to impress on students the importance of job design and job descriptions in providing a foundation for an effective HR program. Emphasized in the chapter is the necessity for basing decisions involving the various HR functions on the requirements of the job. The contributions that accurate job descriptions can render to more effective employee perforâmance and to an equal employment opportunity program are also emphasized. In the chapter the reader is made aware of the principal approaches to job analysis and the techniques to be used in preparing job descriptions and specifications.
Employees make important contributions to the organization through the design of their jobs and the freedom they are given to perform their work. This chapter concludes by discussing important concerns regarding how jobs are designed, including ergonomics, employee empowerment, and various employee involvement techniques. Special emphasis is given to employee teams and the characteristics of all successful teams.Chapter Learning Outcomes
Lecture Outline
A job can be defined as an activity people do for which they get paid, particularly as part of the trade or occupation they occupy.
I. What Is a Job Analysis and How Does It Affect Human Resources Management?
Figure 4.1 will be useful in the discussion on job analysis. Ask students to name job requirements that have the potential to negatively affect protected class members (for example, height or weight requirements).
A job analysis is the systematic process of collecting information about all of the parameters of a jobâits basic responsibilities, the behaviors, skills, and the physical and mental requirements of the people who do it.
A.
Major Parts of the Job Analysis
The two major pieces of information that come out of a job analysis:
¡ A job description is a written document that describes the overall purpose of the job, and tasks, duties, and responsibilities, or what human resources personnel refer to as TDRs, and the qualifications needed to do it.
¡ Job specifications, or qualifications, are a part of the written job description and outline in detail the specific knowledge, skills, abilities, and other attributes (often referred to as KSAOs) required of the person performing the job.
The information in a job analysis is crucial to a number of HRM functions, including the following.
¡ Strategic HR planningâa job analysis is used to examine a companyâs organizational structure and strategically position it for the future.
¡ Workflow analysis and job designâthe information generated by a job analysis can also be used to analyze a companyâs work processesâthat is, how work is done.
¡ Recruitment and selectionâthe information provided via a job analysis are contained in job advertisements, whether they are posted on organizational bulletin boards, Internet s.
STRATEGIC JOB ANALYSIS AND COMPETENCY MODELINGDr. Hazedaniatrappit
Â
STRATEGIC JOB ANALYSIS
AND COMPETENCY
MODELING
Dr. Hazel-Anne M. Johnson-Marcus
HRM-SMLR Rutgers University
Learning Objectives
1. Explain why doing a job analysis can be strategic.
2. Define job design and job redesign.
3. Describe workflow analysis
4. Define job description and person specification, and describe how
they are used.
5. Describe the advantages and disadvantages of different job
analysis methods.
6. Describe how to plan a job analysis.
7. Describe how to conduct a job analysis
8. Describe competency modeling and job rewards analysis
9. Describe how job descriptions can be used to enhance
employeesâ ethical behavior
10. Describe how job analysis results can be improved through data
analytics
11. Describe how O*NET can help in a job analysis effort
Job Analysis
Job analysis: a systematic process of identifying and
describing the important aspects of a job and the
characteristics workers need to perform the job well.
Value creators: directly generate revenue, lower operating
costs, and increase capital efficiency (e.g., leaders of research
and development, marketing, human resources, or finance)
Value enablers: perform indispensable work that enables the
creators (e.g. leaders of support functions such as cybersecurity
or risk management)
Job Design and Redesign
Job design: specifying the content and method of doing
a job, and the relationship between jobs, to meet both
the technological and organizational job requirements
and the social and personal requirements of the worker.
Job redesign: changing the
job to increase work quality
or productivity
Job enrichment
Job enlargement
Job rotation
Workflow Analysis
Workflow Analysis
â˘Analyzes how work
progresses through the
organization to improve
efficiency by identifying
bottlenecks, redundant tasks,
and inefficient workspaces to
enable better resource use
5 steps
1. Identify what the
organization does
2. Identify how it gets this done
3. Identify why it does all of the
steps and tasks from #2
4. Identify improvement
opportunities
5. Evaluate whether employees
are needed for every task or if
automation might be better
Job Analysis for Staffing
A job analysis that produces a
valid selection system identifies
worker characteristics that:
Distinguish superior from average and
unacceptable workers;
Are not easily learned on the job; and
Exist to at least a moderate extent in
the applicant pool.
Future-oriented job analysis: job analysis technique for
analyzing new jobs or analyzing how jobs will look in the
future.
Legal Requirements
⢠If disabled applicants can perform the essential
functions of a job with reasonable accommodation, they
must be considered for the position
Essential functions are the fundamental duties or tasks of a
position (defined by the Americans with Disabilities Act)
⢠Be valid and identify the worker knowledge, skills,
abilities, and other characteristics necessary to ...
This is a presentation by Dada Robert in a Your Skill Boost masterclass organised by the Excellence Foundation for South Sudan (EFSS) on Saturday, the 25th and Sunday, the 26th of May 2024.
He discussed the concept of quality improvement, emphasizing its applicability to various aspects of life, including personal, project, and program improvements. He defined quality as doing the right thing at the right time in the right way to achieve the best possible results and discussed the concept of the "gap" between what we know and what we do, and how this gap represents the areas we need to improve. He explained the scientific approach to quality improvement, which involves systematic performance analysis, testing and learning, and implementing change ideas. He also highlighted the importance of client focus and a team approach to quality improvement.
Students, digital devices and success - Andreas Schleicher - 27 May 2024..pptxEduSkills OECD
Â
Andreas Schleicher presents at the OECD webinar âDigital devices in schools: detrimental distraction or secret to success?â on 27 May 2024. The presentation was based on findings from PISA 2022 results and the webinar helped launch the PISA in Focus âManaging screen time: How to protect and equip students against distractionâ https://www.oecd-ilibrary.org/education/managing-screen-time_7c225af4-en and the OECD Education Policy Perspective âStudents, digital devices and successâ can be found here - https://oe.cd/il/5yV
2024.06.01 Introducing a competency framework for languag learning materials ...Sandy Millin
Â
http://sandymillin.wordpress.com/iateflwebinar2024
Published classroom materials form the basis of syllabuses, drive teacher professional development, and have a potentially huge influence on learners, teachers and education systems. All teachers also create their own materials, whether a few sentences on a blackboard, a highly-structured fully-realised online course, or anything in between. Despite this, the knowledge and skills needed to create effective language learning materials are rarely part of teacher training, and are mostly learnt by trial and error.
Knowledge and skills frameworks, generally called competency frameworks, for ELT teachers, trainers and managers have existed for a few years now. However, until I created one for my MA dissertation, there wasnât one drawing together what we need to know and do to be able to effectively produce language learning materials.
This webinar will introduce you to my framework, highlighting the key competencies I identified from my research. It will also show how anybody involved in language teaching (any language, not just English!), teacher training, managing schools or developing language learning materials can benefit from using the framework.
Ethnobotany and Ethnopharmacology:
Ethnobotany in herbal drug evaluation,
Impact of Ethnobotany in traditional medicine,
New development in herbals,
Bio-prospecting tools for drug discovery,
Role of Ethnopharmacology in drug evaluation,
Reverse Pharmacology.
How to Create Map Views in the Odoo 17 ERPCeline George
Â
The map views are useful for providing a geographical representation of data. They allow users to visualize and analyze the data in a more intuitive manner.
How to Split Bills in the Odoo 17 POS ModuleCeline George
Â
Bills have a main role in point of sale procedure. It will help to track sales, handling payments and giving receipts to customers. Bill splitting also has an important role in POS. For example, If some friends come together for dinner and if they want to divide the bill then it is possible by POS bill splitting. This slide will show how to split bills in odoo 17 POS.
Instructions for Submissions thorugh G- Classroom.pptxJheel Barad
Â
This presentation provides a briefing on how to upload submissions and documents in Google Classroom. It was prepared as part of an orientation for new Sainik School in-service teacher trainees. As a training officer, my goal is to ensure that you are comfortable and proficient with this essential tool for managing assignments and fostering student engagement.
Instructions for Submissions thorugh G- Classroom.pptx
Â
HRM CHAPTER 2.pptx
1. MOHAMAD SHUKRI BIN MUDA
COMMERCE DEPARTMENT
POLITEKNIK METrO BETONG SARAWAK
2. Definition of job analysis
The procedure of determining the duties and skill
requirements of a job and the kind of person who should
be hired for it.
Using job analysis, HR specialists collect the information
on human requirements, job context, performance
standards, machines, skills as well as work activities.
3. Job Analysis plays an important role in following
aspects:
⢠Recruitment and selection,
⢠Performance analysis,
⢠Training and development,
⢠Compensation management, and
⢠Job designing and redesigning.
4. Recruitment and Selection: Job Analysis helps in determining what kind of person is
required to perform a particular job. It points out the educational qualifications, level of
experience and technical, physical, emotional and personal skills required to carry out a job
in desired fashion. The objective is to fit a right person at a right place.
Performance Analysis: Job analysis is done to check if goals and objectives of a particular
job are met or not. It helps in deciding the performance standards, evaluation criteria and
individualâs output. On this basis, the overall performance of an employee is measured and
he or she is appraised accordingly.
Training and Development: Job Analysis can be used to assess the training and
development needs of employees. The difference between the expected and actual output
determines the level of training that need to be imparted to employees. It also helps in
deciding the training content, tools and equipments to be used to conduct training and
methods of training.
5. Compensation Management: Job analysis plays a vital role in deciding the
pay packages and extra perks and benefits and fixed and variable incentives
of employees. After all, the pay package depends on the position, job title and
duties and responsibilities involved in a job. The process guides HR
managers in deciding the worth of an employee for a particular job opening.
Job Designing and Redesigning: The main purpose of job analysis is to
streamline the human efforts and get the best possible output. It helps in
designing, redesigning, enriching, evaluating and also cutting back and
adding the extra responsibilities in a particular job. This is done to enhance
the employee satisfaction while increasing the human output.
6. There are four (4) methods used in collecting data from
job analysis:
⢠Interviews
⢠Surveys
⢠Observation
⢠Journals and records
7. Interviews
Most widely used
method â simple
and quick way to
collect information
(includes that
never appear on a
written form)
Popular methods
for obtaining job-
related information
(may arrange from
completely
unstructured
interviews
It is important to
be sure the
interviewees
understands the
reason for the
interview
Interviews have
weakness due to
distortion of
information
caused by
falsification or
misunderstanding.
Employees tend to
exaggerate certain
responsibilities
while minimizing
others â efficiency
evaluation.
8. Surveys
Purposely to
describe duties
and
responsibilities
Typical job
analysis survey
may have open-
ended questions
and structured
questions
Surveys â a
quick way to
obtain
information from
a large number
of employees
Cheaper than
interviewing
hundreds of
workers
Time consuming
and expensive
for developing
the survey and
testing it.
9. Observation
Direct observation is useful
when jobs consist mainly
of observable activities â
assembly-line worker and
accounting clerk
Observation is not
appropriate when the job
involves a lot of mental
activities â lawyer, design
engineer
10. Journals and records
Journals/Diaries â daily
listings made by workers
of every activity in which
they engage along with the
time each activity takes.
Produce a complete
picture of the job,
especially when
supplemented with
subsequent interviews with
the worker and supervisor
Employees may
exaggerate, but detailed
and chronological nature
of the diary will show the
true picture.
11. Job description
ď A job description â a written statement of what the workers do, how they
do it and what the jobâs working conditions are
ď This information is used to write a job specification that lists the
knowledge, abilities and skills needed to do the job
ď No standard format for writing job description. However, most descriptions
contain sections that cover the following:
â˘Job identification
⢠Job summary
⢠Responsibilities and duties
⢠Authority of jobholder
⢠Standards of performance
⢠Working conditions
⢠Job specifications
12.
13. Job specification
ď Answer the questions âwhat human traits and experience
are required to do this job?â
ď It shows what kind of person to recruit and for what
qualities that person should be tested.
ď Job specification divided into two (2) categories namely:
⢠Specifications based on judgment
⢠Specifications based on statistical analysis
14. Basis for Difference Job Description Job Specification
Meaning Describes the job Describe job
requirement
Contents Duties and
responsibilities etc.
Qualification and
experience etc.
Origin From job analysis From job description
Application Solving arguments in
overlapping duties
Promotions, rewarding
and transfers
Motive Explaining the job Explaining the perfect fit
for the job holder
15. Specifications based on judgment
ď Most job specification come from the educated guesses of people like
supervisors or HR managers
ď The basic procedure is to ask âWhat does it take in terms of education,
intelligence and training to do this job well?â
Specifications based on statistical analysis
ď The more defensible approach, but it is also more difficult.
ď Its aim to determine statistically the relationship between:
(a) Some predictor or human trait â height, intelligence, finger dexterity
(b) Some indicator or criterion of job effectiveness, such as performance as
rated by the supervisor
16. Specifications based on statistical analysis
ď The procedure of determining job specification through
statistical analysis.
Analyze the job and decide how to measure job performance
Select personal traits like finger dexterity that the organization believes should
predict successful performance
Test candidates for these traits
Measure these candidatesâ subsequent job performance
Statistically analyze relationship between the human trait (finger dexterity) and
job performance
17. Essential element of effective human resource planning in determining quality of
human resources required in an organisation and facilitates division of work.
Useful in classification of jobs and interrelationship among them. Responsibility
commensurate with authority and accountability for various jobs can be specified so
as to minimise duplication or overlapping.
Provides valuable information required to identify training needs, to design training
programmes and to evaluate training effectiveness.
Provides understanding of what an employee is expected to do on the job. Such
understanding serves as the basis for meaningful forecast of job performance.
Selection methods are based upon such forecasts.
18. Reveals unhealthy and hazardous environmental and operational conditions in various jobs. Heat,
noise, dust, fumes, etc. are examples of such condition. On the basis of such information,
management can develop measures to ensure the health and safety of employees.
Job evaluation â Job analysis serves as the basis for determining the relative worth of different jobs.
Therefore, it helps in developing appropriate wage and salary structure, with internal pay equity
between jobs.
Career path planning â Job analysis provides a clear idea of career paths and jobs available in the
organisation with the help of job analysis, both employees and the organisation make efforts for
career planning and career development.
Labour Relation â Information obtained through job analysis is helpful to both management and
trade unions for collective bargaining. It is also helpful to resolve disputes and grievances originated
in the workplace.
19. Definition
A companyâs plan that shows how it will match its internal
strengths and weaknesses with external opportunities and
threats to maintain a competitive advantage
20. Efficient Utilization
⢠Handling HR
efficiently has
become an important
function in the
industry.
⢠Large organizations
need huge HR to
execute their job
effectively.
⢠Staffing function has
emerged as a critical
organization
process.
Key to Managerial
Functions
⢠Planning, organizing,
leading, directing,
and controlling
(POLDC) are the five
managerial functions
that need HR for
their execution.
⢠Human resources
help in the
accomplishment of
all these managerial
activities effectively
and efficiently.
⢠Staffing becomes a
key to all managerial
functions.
Motivation
⢠The staffing function
in putting the right
men on the right job,
also comprises
various motivational
programmes.
⢠It is essential to
launch financial and
non-financial
motivational
schemes, including
incentive plans.
⢠Incentive plans
become an integral
part of staffing
function to satisfy
both intrinsic and
extrinsic motivation.
Better Industrial
Relations
⢠Focuses on the
relation between the
management and
unions.
⢠Members from the
unions and asso-
ciations form a
collective bargaining
forum.
⢠A strong relation
between them helps
taking decisions
collectively.
Higher Productivity
⢠Productivity levels
increase with the
efficient utilization of
resources in the best
possible manner.
⢠Minimizing wastage
of time, money,
efforts, and energies.
⢠Cost reduction, value
engineering, method
study and work
measurement, and
other techniques
help to enhance
productivity.
21. Forecasting human
resource requirements
It is important to assess both
companyâs demand for
qualified employees and the
supply of those employees
either within the organization
or outside of it.
Estimate of numbers and
kinds of employees the
organization will need at
future dates
Demand for firmâs goods or
services must be forecast.
Forecast is then converted
into people requirements
22. Forecasting human resource
availability
Determining whether the firm will be able
to secure employees with the necessary
skills, and from what sources these
individuals may be obtained
Show whether the needed employees
may be obtained from within the
company, from outside the organization,
or from a combination of the two
sources.
â˘Demand forecasting
â˘the detailed process of determining future human
resources needs in terms of quantity â the
number of employees needed â and quality â the
calibre of talent required to meet the company's
current and future needs.
â˘Supply forecasting
â˘determines the current resources available to
meet the demands. With previous skills inventory,
HR specialists know which employees in the
organization are available to meet current
demand.
â˘HR specialists also want to look outside of the
organization for potential hires that can meet the
needs not fulfilled by employees already present
in the organization.
23. Comparing human
resource requirements
and availability
HR specialist will match
the demand and supply
where the rest of the
human resources
management planning
process comes into place.
HR specialists develop a
plan to link the
organizationâs demand for
quality staff with the
supply available in the
market.
This can be achieved by
training current
employees, hiring new
employees, or combining
the two approaches.
24. Develop and
implement the
strategies
After assessing HR
capacity and forecasting
supply and demand, HR
specialists begin the
process of developing
and adding talent.
Talent development is a
crucial part of the
strategic human
resources management
process.
25.
26. Evaluation and
implementation of
strategies
Evaluate whether the plan
has helped the company to
achieve its goals in factors
like production, profit,
employee retention, and
employee satisfaction.
If everything is running
smoothly, continue with the
plan.
HR specialist can always
change up different aspects
to better suit companyâs
needs.