The document outlines the duties, responsibilities, and expectations of HRCA Delegates and Directors, including representing owners, approving budgets and assessments, enforcing governing documents, appointing committees, and managing the community while avoiding conflicts of interest or personal liability. Delegates elect Directors, approve major expenditures and amendments, and serve on advisory committees, while Directors oversee finances, architectural matters, rules and contracts within the community.

1. HRCA Delegates’ and
Directors’ Duties,
Responsibilities, and
Expectations

2. Basis
 Community Declaration (CC&R’s)
 Covenants, Conditions, and Restrictions
 Recorded against every Privately Owned
Site
 Contract between Owner and the HRCA
 Supplemental Declaration
 Articles of Incorporation
 Bylaws

3. Terms
 Duty: binding legal obligation
 Power: ability to accomplish objective
 Liability: corporate and/or personal

4. Delegate Responsibilities
Community Declaration
 Delegates elect Directors
 One vote for each privately owned site
 Serve as Recreation Advisory Committee
 Authorize the Board of Directors to convey
property with 2/3 voting approval
 Authority to approve increase in the
assessments greater than 120% from
preceding year with 2/3 voting approval

5. Delegate Responsibilities
Community Declaration
 Authority to approve increase in Maximum
Common Assessment (cumulative CPI
based) (2/3 voting approval)
 Authority to approve Special Assessments
for capital expenditures (2/3 voting
approval)
 May amend the Articles of Incorporation
 May Amend the Bylaws

6. Delegate Expectations
 Attend Annual and Special Meeting of
Delegates
 Attend monthly Recreation Advisory
Committee Meeting
 Read updates and HRCA Newsletters
 Represent their District

7. Director Duties and Powers
Acting through the Board, HRCA shall have
these duties and powers:
 Duties:
– Accept property and facilities from Declarant
– Pay taxes
– Maintain casualty insurance
– Maintain liability insurance
– Obtain fidelity coverage for persons handling
cash

8. Directors’ Duties
 Other insurance (e.g. workers’ compensation)
 Prepare budgets
 Levy and collect assessments
 Provide audit
 Assist Architectural Committee as outlined in
Article X.
 Follow all applicable local, State and Federal
Laws

9. Director Power
 Acquire property and construct improvements
 Adopt rules and regulations
 Enforce the Declaration and rules and regs
 Provide Public Functions
 Provide services to sub-associations
 Provide special services for members
 Charge for facilities and services
 Grant easements

10. Director Power
 Convey and dedicate property (with
approval of 2/3 Delegate voting power)
 Borrow money and mortgage property
(with approval of 2/3 of Delegate voting
power)
 Employ managers
 Engage employees, agents, and
consultants

11. Director Power
 General corporate powers
 Trash collection
 Regulate use of HRCA facilities
 Manage the affairs of the Association
 Delegate authority but not responsibility

12. Director Responsibilities (Finance)
 Maintenance funds
 Other funds
 Deposits
 Disbursements
 Common Assessments
 Funding reserve funds
 Supplemental common assessments

13. Director Responsibilities (Finance)
 Limitations of assessments (thresholds to
exceed requires 2/3 voting power of
Delegates)
 Annual Budgets
 Special assessments for capital
expenditures (requires 2/3 voting power
of Delegates)
 Reimbursement assessments
 Late charges and interest

14. Director Responsibilities (Finance)
 Notice of default and acceleration of
assessments
 Lawsuit to enforce assessments
 Lien to enforce assessments
 Estoppel certificates

15. Director Responsibilities
(Architectural)
 Appoint Architectural Committee Members
 Approve Rules and Guidelines
 Appoint Tribunals for appeals
– Hear and make determinations on Tribunal
recommendations (improvements to property
and non-compliance)
– Lawsuits to enforce architectural matters
– Estoppel Certificates

16. Director Expectations
 Attend monthly Board Working Session
 Attend Recreation Advisory Committee Meetings
 Attend Board Meetings
 Attend other meetings (Metro District, Team Highlands
Ranch, etc.)
 Understand Director Roles
 Represent HRCA at community events and activities
 Understand Director Roles, Duties, Powers, and
Responsibilities
 Lead Special Projects in support of the HRCA Strategic
Objectives

17. Directors Have Liabilities
 Fiduciary Duty
 Duty of undivided loyalty
 Conflict of interest
 Uniform and consistent enforcement of rules
 Uniform and consistent enforcement of
collections
 Corporate liability
 Personal liability