HR Document Management
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The document discusses ColumbiaSoft, a leader in document management solutions. It provides an overview of ColumbiaSoft's paperless HR product, including electronic workforce records, forms, policies and procedures, security and compliance features. The product allows users to manage employee files, automate processes, monitor reports, and keep information secure while improving efficiency for HR departments.
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HR Document Management
- 1. HR Paperless Productivity Coffee Break ColumbiaSoft is a leader in document management solutions Scott Zieg Product Manager Jim Kemp Marketing Manager © ColumbiaSoft, Inc. All Rights Reserved
- 2. Guided tour of paperless HR Electronic workforce records Forms Policies and procedures Security and compliance Reporting
- 3. Our company ColumbiaSoft is a document management software company that helps businesses improve and automate document centric business processes. Founded in 1998, to become a leading provider of enterprise-class document management solutions Ten+ Year Microsoft Partner; Gold, ISV Tens of thousands of users worldwide ColumbiaSoft partners
- 4. Paperless HR Manage employee files Automate new hire processes Automate review/approvals Monitor reports Manage polices and procedures Keep information secure Track certifications and licenses Include email communications
- 5. eGuide HR Departments generate and manage large volumes of records that are not only essential to the success of the organization, but also increasingly fall under stringent regulatory obligations. Electronic document management helps Human Resources professionals take a paperless approach that improves HR efficiency…
- 7. Q&A Ask a question now, or contact us anytime for assistance. e: tgarrett@columbiasoft.com p: 800.298.1172 ext. 279
Editor's Notes
- Thank you all for joining us today. We still have some folks who are signing in, so we will be ready to go in just a few moments. ---- BREAK ---Good morning, everyone! Thank you all for taking a break to join us for some coffee, and our look at paperless productivity in HR!(Turn on camera, introduce ourselves, wave to the nice people.)
- On the agenda today, we’re going to cover several aspects of electronic document management in Human resources. Everything from managing workforce records and forms, to policies and procedures, we’ll touch on security and reporting, and more. In just a moment, I am going to introduce my partner in the webinar today, Dave Howell. Dave is going to give us a demo. Also – we’ll end today with a Q&A.
- But first, I want make a real quick introduction of us. ColumbiaSoft has been around since 1998, and we are document management software company. In fact, document management is the only thing we do… it’s our specialty, and our expertise. Our chief goal is to help companies improve and automate their document based business processes.
- In the Human Resources department, there are several ways document management can help. Of course, managing employee files is one, and document management does make it easier to full text search, file, and retrieve everything from applications and resumes, to performance reviews. Using document management, you can also have review and approval procedures for things like time off-requests or status changes be fully automated. You can manage the lifecycle of polices and procedures – from editing and review, to publication to the workforce. You can track certifications and licenses with records policies that send alerts on these files before they expire. During the new hire process, you can automate the entire folder structure creation process so that – right from the start – everything is organized. Reports in the system provide complete visibility, and everything is kept secure with strict user authentication and audit logs. Even email records can be managed win the system.
- Dave is going to show us many of the example of HR document management in a moment. Please know that we also have a companion guide for 9 ways to revolutionize HR productivity with document management… We’d be happy to share a copy with you.
- Here is a map that shows all the capabilities of Document Locator. We don’t have time to cover every feature today, so we are going to focus on areas important to HR. But, if you see anything here that you would like to learn more about, please feel free to let us know.Now I’m going to turn over to Dave, for our tour of HR solutions. Store up your questions, because when he’s finished, we’re going to have some time for Q&A, and both of us look forward to hearing from you!Dave, they’re all yours!
- Thanks Dave, that was a great demo. Before we begin taking questions, I want to thank you all again for coming today! I’ll be following up with you today and tomorrow—I want to make sure that we can get a card for your coffee out to you in the mail! Please feel free to regard us as resources, as you continue learning more about document management—we’re here to help!Now, let’s begin the Q& A. If we don’t get to your question today, we’ll follow up with you directly after the event. We’ll pause now for a moment, and open the Q&A panel. ----------- BEGIN Q & AThank you everyone for coming to our Coffee Break and Demo! I look forward to following up with you personally, later today or tomorrow! Have a great rest of your week, and enjoy the coffee! Bye!