The motive of these slides is to aware you about fake invoicing system .And the ways to prevent them .

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Don’t be a victim: Fake invoicing
hinders Growth for Businesses

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Have you ever been impacted by a fake invoice scam?
Is it possible that someone sitting around the world use your hard earned money?
Are you the one who is unaware of the fake invoice scam that quietly dries up your business?

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The fake invoice scam are largely targeting small businesses on the rise. The offenders get access to the
company’s computer system when an employee clicks on the link in an email or just by taking advantage of the
inadequate anti-virus software. The offenders mask themselves to send new bank detail information and an invoice
for payment. It is important to be in controlled vigilant when online and use only those websites that offers buyer
protection.

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TO GIVE AN ILLUSTRATION:
The recent scam reported at Mackay, City in Queensland, Australia through the Australian Cybercrime Online
Reporting Network (ACORN).

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Let us understand how fake invoice scam works:
Take the business referred as B1, the customer involved will be referred to as C2. B1 and C2 have been doing
business for a lengthy period.
● B1 sends and email invoice to C2, the invoice usually contained in an attached PDF file
● The email is not immediately received by C2-it is redirected as a result of malware to another account
● Now it has been accessed by an external person, the account number and BSB numbers are changed to reflect
the another bank account altogether
● The email then forwarded to C2 with the new and updated details
● C2 pays the outstanding amount into the updated account and this money directly goes to the external person
and not B1

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THIS IS HOW:
The fast paced and rapidly evolving businesses get bombarded with scams. The costs both emotionally and financially
can be substantial to businesses and families. This is not altogether an easy issue to protect yourself against the fake
invoice scam.

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Then how business owners should avoid becoming a victim of these scams?
What to look out for?
By arming with awareness, knowledge and practical advice lets you take the control back and stop criminals
being in track.

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Here are the useful tips and trick to protect yourself against INVOICE FRAUD SCAMS:
Keep track of account record and BSB numbers for any business that you receive email invoices from. These records
helps to spot anomalies or contact the relevant business by phone in response.
Keep business contacts if you notice anything unusual in a received email invoice as altering a PDF document
causes a reduction in picture quality.

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● Neglect the ones with the poor grammar /quality, spelling mistakes, old business logos and contacts
● Malware which redirects emails to an external email address is often introduced to a system by phishing. Install
and maintain your antivirus system to fight against this occurring.
● Keep your staff up to date with online issues, the latest technology that works the way an anti-virus does. This
would save businesses much heart ache.

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ABOVE ALL:
The cloud based online invoicing software like Invoicera offers businesses of all sizes a remarkably fast and
cost-effective way to proactively deal with mounting invoicing fraud scams.
The time is right for businesses to prevent fraud invoicing before it reaches the epidemic proportions. Invoicera
takes care of every invoice detailing, keeps security up-to-date and continuously keeps track of payments
coming in and going out.

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