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Help with writing your application - good and bad examples
- 1. Y da, ydrwg a’r erchyll. Sut i osgoi camgymeriadau mewn ceisiadau. The good, the bad and the ugly. How to avoid making application mistakes. Lowri Kenny + Andrea Clarke Hydref 2013/ October 2013
- 2. Trosolwg/ Overview • Lluniocrynodeb o’r prosiect • Writing a project summary • Rhoi tystiolaeth o angen • Evidencing need • Planning your project • Cynllunio eich prosiect • Arddangos profiad eich mudiad • Showcasing your organisation’s experience
- 3. Crynodeb prosiect/ Projectsummary Bydd pedwar Swyddog Tlodi’n helpu pobl i deimlo eu bod yn cael eu cefnogi trwy ystod o weithgareddau. Four Poverty Officers will help people to feel more supported through a range of activities.
- 4. Crynodeb prosiect/ ProjectSummary Nod y prosiect / Aim of the project Elfennau allweddol/Key elements Esbonio’r gweithgareddau / Explain activities Oriau’r prosiect / Hours of the project Staff/gwirfoddolwyr / Staff/volunteers Cysylltiadau ag asiantaethau? / Links with agencies? Cyfranogiad buddiolwyr / Beneficiary involvement
- 5. Crynodeb prosiect/Project summary Bydd4 Swyddog Ariannol yn gweithio gyda 55 o deuluoedd ar incwm isel yn Butetown. Bydd y gefnogaeth ar ffurf gweithdai, cefnogaeth 1:1 ac yn adnabod arbedion, cynnal siopau cyfnewid ac yn pennu cyllidebau aelwyd i alluogi i deuluoedd deimlo eu bod mewn rheolaeth. Bydd 8 hyfforddwr gwirfoddol yn cael eu creu yn ystod y prosiect i helpu cyflwyno a rhannu dysgu am gyllidebau er mwyn helpu cynaladwyedd y prosiect. 4 Financial Officers will work with 55 families on low incomes in Butetown. Support will be in the form of workshops 1:1 support + will cover identifying savings, hosting swap shops + establishing household budgets to enable families to feel in control. 8 volunteer coaches will be created during the project to help deliver sessions to aid sustainability of the project.
- 6. Ymgynghori/Consultation Gwnaethom ofyn i’rgymdogaeth leol p’un a oeddent yn cefnogi’r angen am adnewyddu’r ganolfan gymunedol. Atebodd 82% yn gadarnhaol. We asked the local neighbourhood whether they supported the need for the community centre to be refurbished. 82% said yes.
- 7. Cynllunio ymgynghori Planning consultation Fainto bobl dylech chi ymgynghori â nhw? How many people should you consult with? Mathau o bobl i ymgynghori â nhw? Types of people to consult? Dulliau ymgynghori? Consultation methods? Cwestiynau diduedd Darparu opsiynau Caniatáu adborth dienw Unbiased questions Provide options Allow for anonymous feedback
- 8. Ymgynghori -cwestiynau enghreifftiol Consultation-example questions Pa wasanaethau neu gyfleusterau lleol ydych chi’n eu defnyddio + ydyn nhw’n diwallu eich anghenion? Pa wasanaethau neu gyfleusterau hoffech chi eu gweld yn yr ardal? A fyddech chi’n fodlon ymwneud â dylunio a chynllunio gwasanaethau yn y dyfodol? What local services or facilities do you use + do they suit your needs? What services or facilities would you like to see in the area? Would you be willing to get involved in the design + planning of future services?
- 9. Tystiolaeth o angen Evidencingproject need Mae 1 o bob 4 o bobl yn dioddef o broblemau iechyd meddwl. Mae gan yr Amgylchedd effaith amlwg ar wella lles. Byddwn yn rhedeg cyrsiau diogelu bywyd gwyllt i gynyddu diogelu cynefinoedd lleol. 1 in 4 people suffer with mental health issues. The Environment has a known affect on improving wellbeing. We will be running wildlife protection courses to increase protection of local habitats .
- 10. Tystiolaeth o angen Evidencingproject need Mae angen yn gysylltiedig â Need relate to the gweithgareddau’r prosiect Clir a dim jargon Ffeithiol Ymchwil leol a rhanbarthol Effaith Cydweddu â phrosiectau eraill project activities Clear + no jargon Factual Local + regional research Impact Fit with other projects
- 11. Cyllideb/ Budget Eitemau Items Blwyddyn 1 Year1 Rhent Rent 4,000 Cyflogau staff Staff wages 40,000 Cyfarpar TG IT Equipment 6,000 Cyfanswm Total 50,000
- 12. Cyllideb/Budget Chwyddiant Inflation Costau cyffredinol Overheads Gwerth amarian Value for money Costau monitro a gwerthuso Monitoring & evaluating costs Eitemau cyfalaf Capital items Meincnodi eich costau Benchmark your costs 25/10/13 YG a phensiwn cywir Accurate NI & pension 12
- 13. Monitro a Gwerthuso Monitoring& Evaluation Byddwn yn monitro nifer y bobl ifanc sy’n defnyddio’r ganolfan bob dydd a’r defnydd o weithgareddau. We will monitor the number of young people using the centre each day and the uptake of activities. Byddwn yn monitro sut mae’r bobl ifanc yn teimlo ar ddechrau eu hamser gyda ni, ar gamau allweddol ac ar y diwedd. We will monitor how the young people feel at the start of their journey with us, at key stages and at the end.
- 14. Monitro a Gwerthuso Monitoring& Evaluation Offer a ddefnyddiwyd Y nifer a gyda phwy Yr effaith Ar gamau allweddol Yn ddienw ac yn ddiogel Defnyddio adborth Dathlu a hyrwyddo dysgu Tools used? The number + with whom The impact At key stages Anonymous + safe Use feedback Celebrate + promote learning
- 15. Arddangos profiad Showcasing experience Caiffy prosiect ei reoli gan y Pwyllgor. Mae gan un o’n haelodau pwyllgor 10 mlynedd o brofiad yn y sector elusennol ac wedi rheoli grantiau o’r blaen. Mae’r Trysorydd yn gyfrifydd. The project will be managed by the Committee. One of our committee members has 10 years experience in the charity sector + has managed grants before . The Treasurer is an accountant.
- 16. Arddangos profiad/ Showcasing experience Nifer o flynyddoedd o brofiad? Maint a graddfa prosiectau neu grantiau eraill a reolwyd a pha mor llwyddiannus yr oeddent? Pa brofiad sydd gan eich tîm rheoli cyfan? No. of years experience? The size + scale of other projects or grants managed + how successful? What experience does your whole management team have? Pam mai chi yw’r mudiad Why you are the best gorau i gyflwyno? organisation to be delivering this?
- 17. Mwy o wybodaeth... Formore information... www.cronfaloterifawr.org.u k www.biglotteryfund.org.uk 0300 123 0735 25 October 2013 Running title, change Slide 17
- 18.
Editor's Notes
- #2 Every year the Big Lottery Fund gives millions from the National Lottery to good causes. The money goes to community groups and to projects that improve health, education and the environment. In Wales, Big Lottery Fund gives out over £100,000 each day through a range of grant programmes, both small and large, that are open to the third sector. We are an important player in the field of grants and awards Because we are the biggest funder outside of Government. We give over £100,000 a day in Wales. Which equates to around £40+ million a year. We know that some applicants say the process of applying is difficult.... but the success rates are high: 46% of applications on People and Places gets awarded. Average grant size of around £250-300K for a 3 year project. 60% of Awards for All Grants (up to £5,000) get awarded every year. That equates to around 800 awards each year. What we say therefore counts.
- #3 This workshop will explore good and bad examples of: Writing a project summary, Planning consultation + evidencing need Planning your project – looking at Budget and Monitoring and evaluation Showcasing your organisations experience. At the end there will be a chance to ask questions either about what you have heard today or about our programmes. These examples will give you the tools to write and plan a grant application confidently meeting funders’ expectations.
- #4 Quite often the project summary is the section that is written last or is rushed. Done badly, the project summary tells the reader very little. Look at the project summary here. What are ‘Poverty Officer’s’ what do we mean by poverty? Who are ‘the people’, where will they be working and what are the activities? Without knowing these details it is difficult for the Funder to understand why the project is needed or what it is achieving. Without outlining the activities it is difficult to know whether the budget offers good value for money or whether the services are duplicating those already in the area?
- #5 AIM:The aim is a brief statement of the overall purpose of your project. What your project is setting out to achieve KEY ELEMENTS: the project might also run a volunteer forum, or referrals service, email forum, training for peer advocacy etc ACTIVITIES/SERVICES: explain what you will actually do , the day to day activities, including monthly activities, think about the lifecycle of the beneficiary within the project. i.e. whether personal development plan will be written, objectives for beneficiaries through to how they will exit the project. HELPS DETERMINE THE BUDGET. HOURS : 52 weeks of the year? Summer months only? Weekends only? STAFF: Who will be employed, how many volunteers will you hope to attract? LINKS: how do you link with other agencies, how often do you meet, if through a forum or steering group- name it. If you receive referrals/pass referrals mention this. If your beneficiaries have already told you what they need you could include in the summary section a draft timetable of events/activities Draft timetable for the first 6 months
- #7 What we like about this statement- they have consulted. What we don't like about this statement: How many were consulted? Are these representative of the local area i.e. Asked both males and females? Been to different parts of the neighbourhood. A range of ages? they asked a specific question without giving options? They might support
- #8 Consultation methods- questionnaire, Survey Gizmo , meetings, focus groups, emails, letters, social media
- #10 The Evidence doesn't summarise the consultation that has probably taken place? It leaves the reader to make the assumption that the project will tackle mental health, but will it do so in a meaningful way? What studies or research have shown the affect of the environment on peoples health and wellbeing? Have those that have been consulted with identified that they would like to have more environmental activities? Or is this a top down project? Evidence should connect with the need for the project not leave the reader assuming ‘How?’
- #12 Rounding up figures shows a lack of budgetary planning. Funders are suspicious if the amount requested exactly matches the amount on offer.
- #13 We cannot increase your grant after award so your budget MUST be correct. Incorrect budgets show poor planning. Value for money, you should compare the costs of your projects to those that are similar. If costs are high think about how these costs will be sustained once our grant runs out? E.g. We had an application for 11 full time posts- who else is going to fund a project of that size? If costs are high think about whether your trying to do too much? Walk before you can run!
- #14 Q. How will you know that you have achieved what you have set out to? Think about the original impact of the project on beneficiaries, volunteers , professionals and the third sector. Q. How will you evidence that you have addressed that impact? I met with a project last week who described the needs of the area as – nothing for young people to do, low level skills, high unemployment. The project was to set up a week long festival in the area. However it was unlikely that a week long festival would have changed any of those needs? So proper evaluation evidences that you have achieved what you set out to do. Once you have compelling evaluation you can start to influence the sector in a powerful way. You can start to share what you have learnt and perhaps replicate in other areas. You could use your findings to show cost savings and help local authorities to take a preventative approach, or approach investment funders for payment by results. Evaluation is like a Porche (the car) it should not be kept in the garage, but shown off! But like a car, if you have no real plan for how you will show it off you may find your self on a lonely road with no one to notice. It is better that you plan your dissemination path, so that you have observers along the road.
- #16 Often, when we ask what experience the organisation has we