Nurses are encouraged to report any deviations in healthcare services, whether harm was caused or not, using common reporting formats. Reports are confidential and non-punitive unless negligence or misbehavior is found. Common formats should not be copied or shared outside the facility and only include necessary data for quality improvement. Sentinel events require immediate notification, root cause analysis within 7 days, and an action plan within 45 days. A proactive approach using failure mode event analysis will be used for high risk processes.

1. Professional Nursing Today
Introduction to Nursing Reporting
Healthcare Delivery System

2. What makes a nurse a professional?

3. Scope & Standards of Practice
 All staff is encouraged and accountable
to report any discovered deviation in
the performance or process outputs or
outcomes of healthcare services whether
or not led to harm.
 Non punitive response to error
reporting is supported by the facility
leaders except for the misbehavior and
for proved negligence.

4. CONTINUED:
 For confidentiality:
1- No duplication or photocopy is allowed for any filled
form of the common formats.
2- The filled form must not be part of the staff or
patient records files.
3- The filled forms are not legal document, used only
for study and quality improvement
purposes.

5. CONTINUED:
 Some of the data entered in the manual
common formats are highlighted by shading
to indicate their confidentiality for the
healthcare facility use ONLY and not to be
shared outside.
 The event reporting is collaborative
teamwork approach uses the common
formats guided by the quick user guide.

6. CONTINUED:
 The Common Formats are not an attempt to replace
any current mandatory reporting system,
collaborative/ voluntary reporting system, research-
related reporting system, or other
reporting/recording system in the healthcare facility.
They are intended to facilitate the collection,
aggregation, and use of patient safety data regardless
of the type of reporting system.

7. CONTINUED:
 If the event is discovered during its occurrence, the
discoverer must first contain the event and
mitigate its risk to prevent its consequences.
 Communication of the events’ information should
be encouraged between the staff working within
the facility “on need to know basis” with emphasis
on “how” and “results” more than “what” and
“who”.

8. CONTINUED:
Common formats data must be
validated by the responsible
quality officer for their
reliability.

9. CONTINUED:
 Sentinel (Serious reportable) events after its
confirmation as sentinel event or near miss sentinel
event category must:
1- Be notified to the facility management immediately.
2- Do a root cause analysis done by multidisciplinary
team maximum within 7 working days.
3- A thorough and credible action plan done maximum
within 45 days.

10. CONTINUED:
 Proactive approach using FMEA(failure mode
event analysis) will be used for the high risk
processes that are identified from data analysis
and lessons learnt from other organizations in
the network.