GWLN-Proposal-Workbook

SECTION A
GWLN Grant & Project Proposal Checklist
General Instructions:
1. This Checklist is to ensure that GWLN proposals are complete.
2. The completed Checklist is to be printed, signed by the Development Lead, and attached to the
front of the Proposal.
Project Title:
Project Lead:
Name and Title of Authorized
Signing Officer for Project
Lead:
Name and Title of Project
Officer:
(from Table 1)
Project Theme:
Women’s Empowerment through Women Leaders for the World Outreach
& Education
Geographic Reach: SCU, Santa Clara County, California and ROW
Project Audience:
NUMBER OF WOMEN ENGAGED:
NUMBER OF GENERAL PUBLIC ENGAGED:
Funding Request from GWLN:
Phase 1 Phase 2 Phase 3 TOTAL
$ $ $ $
Date Submitted:
1
YES __ NO __
Has the Development Lead included evidence that the proposal is from an Bay Area
(NorCal)-based non-profit community organization supporting women, etc.?
2
YES __ NO __
Has the Development Lead included a one-page project overview, including a 100-word
summary and 35-word synopsis of the project?
3
YES __ NO __
Has the Development Lead included a completed Table One, “Project Lead and
Partners”?
4
YES __ NO __
Has the Development Lead included a one-page signed letter from each project partner
listed in Table One, summarizing each organization’s annual cash and in-kind
contributions over the duration of the project and the basis of the calculation of the in-
kind contribution?
5
YES __ NO __
Has the Development Lead included a copy of GWLN’s most recent audited financial
report?
6
YES __ NO __
Has the Development Lead included a completed Table Two, “Summary of Women’s
and Public Outreach Activities”?
7
YES __ NO __
Has the Development Lead included a completed Table Three, “Project Performance
Measures”?
8
YES __ NO __
Has the Development Lead included a completed project budget (excel workbook “excel
worksheet for proposal form.xls”)?
9
YES __ NO __
Has the Development Lead included one original proposal (including original letters of
support) and XXX-TBD additional copies of the proposal?
1
0
YES __ NO __
Is the Proposal produced using 10pt Arial Font with 1” margins and unbound?
Declaration I, [Name], [Title] responsible for [Project Title], hereby certify that to the best of
knowledge, information and belief, and after making all appropriate examinations and
enquires, the Proposal for Women Leaders for the World Outreach Program (GWLN)
funding is accurate and complete, and is in compliance with all relevant sections of the
GWLN Proposal Guidelines. I also certify that I have no conflict of interests perceived or
otherwise associated with the project.
Dated this [Day] day of [Month], [Year] in [City], Bay Area (NorCal), Canada.
Signed: _____________________________________________
Global Women’s Leadership Network (GWLN) SM
1

SECTION B
PROJECT OVERVIEW
(Maximum One Page)
 Attach a one page project overview highlighting the project’s: theme, type of women and public
activities, duration, geographic reach, total budget, and the amount of the request to Donor,
Client, Partner, Funder or Grantmaker.
 Conclude the overview with a 100 word summary, as well as a 35 word synopsis suitable for use
on Global Women’s Leadership Network (GWLN)’s website. (use Word Auto-Summary
functions)
 The project overview is to be written on the GWLN letterhead and be signed by an officer of the
organization with the authority to legally bind the organization (LA for now).
3

SECTION C
PROJECT LEAD AND PARTNERS
 Complete Table One below, “Project Lead and Partners”. An officer with the authority to legally
bind each organization is to be listed.
 Project partners will include:
o International & domestic NGOs
o Post-secondary institutions
o School Districts & Partner Site Schools—(pilot prospects for WLW)
o Corporate & Community Foundations
o Research institutions
o Industry or professional associations
o Science awareness organizations
o Boards of education
o Non-profit community organizations supporting women at-risk
o GWLN’s home county LEA, Santa Clara County Office of Education

 To help Global Women’s Leadership Network (GWLN) HQ staff assess the project’s viability,
Development Leads must attach a one-page letter from each project partner listed in Table One,
summarizing each organization’s annual cash or in-kind contributions over the duration of the
project.
o Letters of support should be attached to Appendix A of the Proposal.
o The letter is to be on the organization’s letterhead and signed by the individual listed in
Table One.
o In-kind support must be consistent with eligible contributions and included in the budget
summary and in each year’s detailed budget. The letter must include details of the
calculation of the in-kind contribution.
o Funding from all municipal, provincial or federal Non-profit sources should be identified
and included if the funds are being applied to the project.
5

Table 1 - Project Lead and Partners
Project Lead
Lead Organization’s Legal Name Name and Title of Authorized
Signing Officer
Contact Information
1 Mailing address:
Phone:
Fax:
Email:
Name and Title of Project
Officer
Contact Information
Mailing address:
Phone:
Fax:
Email:
Project Partners
Legal Name Name and Title of Authorized
Signing Officer
Contact Information
2 Mailing address:
Phone:
Fax:
Email:
3 Mailing address:
Phone:
Fax:
Email:
4 Mailing address:
Phone:
Fax:
Email:
7

SECTION D
PROJECT LEADER DISCLOSURE
(Maximum One Page)
 The GWLN Non-profit Entity verbiage.
 Provide a one page overview demonstrating the GWLN ability to manage and achieve the
project’s objectives.
o Provide the organization’s legal name and registration number.
o Include details of the organization’s governance, staff resources, financial viability,
available legal and accounting services, communications infrastructure, and the
geographic extent of its activities in Bay Area (NorCal).
o Indicate if the organization has previously applied to the funding source or if the
organization is participating in an GWLN project as either a lead or project partner. If the
partner organization is participating in an GWLN project, indicate how this proposal is
different than the other project in terms of the outreach activities and project
expenditures.
o Attach a copy of the organization’s most recent audited financial report to Appendix B of
the Proposal.
9

SECTION E
CONNECTING WOMEN WITH BUSINESS, SCIENCE, AND TECHNOLOGY MENTORS
(Maximum Two Pages)
 Describe in more detail, how the project will use Global Women’s Leadership Network (GWLN)
funds & new grant opportunities to achieve the program’s objective of Connecting Women with
Business, Science & Technology Mentors.
o Demonstrate that the project’s focus or theme reflects ongoing Business, Science &
Technology in Bay Area (NorCal), with an emphasis on research and development
undertaken by publicly funded researchers.
o Identify researchers, technologists or research institutions that will be involved in the
management, development and delivery of the project.
11

SECTION F
PROVIDING WOMEN WITH HANDS-ON BUSINESS, SCIENCE & TECHNOLOGY EXPERIENCES
(Maximum Two Pages)
funds to achieve the program’s objective of Providing Women with Hands-on Business, Science
& Technology Experiences.
o List the types of techniques or resources that will be used to connect mentors with
women, e.g. workshops and demonstrations, field excursions etc.
o Describe how the project will engage women through an annual extended mentorship
activity.
o Demonstrate the effective use of existing outreach activities, resources, and networks.
o Outline how each experience assists women develop an interest and understanding of
Bay Area (NorCal)’s achievements in Business, Science & Technology.
o Highlight how the experience will assist women in making informed post-secondary
choices.
13

SECTION G
ENGAGING WOMEN ACROSS BAY AREA (NORCAL)
(Maximum Two Pages)
funds to achieve the program’s objective of Engaging Women Across Bay Area (NorCal).
o Identify regions of Bay Area (NorCal) where women will be brought from to attend
outreach activities at universities or research centers.
o Identify the primary grade or age, and number of women benefiting from the project on an
annual basis.
o Provide an annual calendar of women outreach activities highlighting specific locations,
either by city/town name or by regional municipality where women will be served by
completing Table Two in Section I.
15

SECTION H
CONNECTING THE GENERAL PUBLIC WITH RESEARCHERS AND TECHNOLOGISTS
(Maximum Two Pages)
funds to achieve the program’s objective of Connecting the General Public with Social
Entrepreneurs, Researchers and Technologists.
o Identify how researchers and/or technologists will participate in public events, and
approximate the number of people who will participate in these events annually.
o Describe how the event provides other women, educators and the general public with the
opportunity to benefit from the resources and activities developed for women.
o Provide an annual calendar of public outreach activities highlighting specific locations,
either by city/town name or by regional municipality where general public will be served
by completing Table Two in Section I.
17

SECTION I
WOMEN AND PUBLIC OUTREACH ACTIVITIES
Table 2 – Summary of Women and Public Outreach Activities
Calendar of Women Outreach Activities:
Activity Annual Extended Mentorship Activity (Required)
Title
Theme
Outreach Technique
Extended Mentorship Activity
Description
Date(s)
Location(s)
Expected Results
Theme: Identify the primary (and secondary theme if applicable) of the women outreach milestone from the following list: Agriculture, Materials
and Advanced Manufacturing, Life Sciences, Information and Communications Technology, Energy Technologies, Emerging Technologies, Other
(Please specify), or All of the Above.
Expected Results: Evidence that each milestone is contributing to the Women Business, Science & Technology Outreach Program’s women
outreach objective.
19

Activity (Repeat table for each distinct Women Outreach Activity)
Title
Theme
Outreach Technique
Description
Date(s)
Location(s)
Expected Results
Theme: Identify the primary (and secondary theme if applicable) of the women outreach milestone from the following list: Agriculture, Materials
and Advanced Manufacturing, Life Sciences, Information and Communications Technology, Energy Technologies, Emerging Technologies, Other
Outreach Technique: Identify the technique used to connect researchers with women from the following list: Student Competition, Field
Excursions, Expert in Residence, Speaking Opportunity, Open House, S&T Camp, Workshop and Demonstration, Lab Research, Extended
Mentorship Activity, Other (Please specify).
Expected Results: Evidence that each milestone is contributing to the Women Business, Science & Technology Outreach Program’s women
outreach objective.
20

Calendar of Public Outreach Activities:
Activity (Repeat table for each distinct Public Outreach Activity)
Title
Theme
Outreach Technique
Description
Date(s)
Location(s)
Expected Results
Theme: Identify the primary (and secondary theme if applicable) of the public outreach milestone from the following list: Agriculture, Materials and
Advanced Manufacturing, Life Sciences, Information and Communications Technology, Energy Technologies, Emerging Technologies, Other
Outreach Technique: Identify the technique used to connect researchers with the public from the following list: Field Excursion, Speaking
Opportunity, Open House, Workshop and Demonstration, Exhibition, Other (Please specify).
Expected Results: Evidence that each milestone is contributing the Women Business, Science & Technology Outreach Program’s public
outreach objective.
21

SECTION J
LONG-TERM IMPACT OF PROJECT
(Maximum One Page)
 Describe new opportunities for collaboration that will result from this project, including:
o Major barriers or challenges that will be overcome through the project.
o How the project partners will establish long-term collaboration that continues after the
project has concluded.
o How this project will involve researchers and technologists undertaking outreach
supported through other Non-profit funding programs.
 Complete Table Three below, “Project Performance Measures”.
23

Table 3 - Project Performance Measures or Key Performance Indicators (KPI)
Performance Measure Target for
Project
Comments
Women Outreach Activities
Number of individual researchers
connecting with women
Number of individual graduate students
connecting with women
Number of participants engaged: high
school age women
Number of participants engaged:
elementary school age women
Number of women outreach activities taking
place in rural and remote communities
Number of women outreach activities taking
place in urban centers (population > 50,000)
Public Outreach Activities
Number of individual researchers
connecting with general public
Number of individual graduate students
connecting with general public
Number of participants engaged: general
public
Number of public outreach activities taking
place in rural and remote communities
Number of public outreach activities taking
place in urban centers (population > 50,000)
25

SECTION K
COMMUNICATIONS PLAN
(Maximum One Page)
 Provide a one-page overview of how the project activities will be promoted to its intended
audience by all project partners.
o List existing resources and networks, including the Development Lead’s web site
address, that will be employed and demonstrate how projects will ensure that women and
the general public are aware of all activities and resources.
27

SECTION L
PROJECT BUDGET
 Complete the attached excel workbook “excel worksheet for GWLN proposal form.xls”. The
budget will form part of the Agreement, and is to be updated and submitted every six months, or
quarterly, as part of regular reporting.
 Include all cash and in-kind contributions from the project lead and partners in the project
revenues section of the budget sheet. Include details of the calculation of the in-kind contribution
in the comments.
 Include all cash and in-kind expenditures in the project expenditures section. Include details of
the calculation of the in-kind expenditures in the comments. There are three types of eligible
expenditures.
o Project Management Costs, which can include:
 Salaries of project management staff employed by the Development Lead
 Costs associated with semi-annual project activity and financial reporting
 Travel costs to attend business meetings related to project management or to
attend meeting Global Women’s Leadership Network (GWLN) convenes
o Project Development Costs, which can include:
 Materials for working models, experiments and demonstrations
 Costs to revise web sites to promote project resources and activities
 Production and distribution of promotional materials for use by project partners
o Project Delivery Costs, which can include:
 Travel costs of mentors and project managers to rural and remote communities
 Travel costs to bring women to laboratories, universities and colleges from rural
and remote communities across Bay Area (NorCal). This includes women
involved in extended mentorship activities
 Consumable supplies used by women
 Costs to accommodate women at research and technology sites in Bay Area
(NorCal)
 Travel costs for Bay Area (NorCal) women who have qualified for out-of-state
science and engineering competitions
 Costs of workshops that assist project partners effectively implement their
projects
 The cash Project Management Expenditures cannot exceed 40% of Global Women’s Leadership
Network (GWLN) funding request.
 The total in-kind contributions must equal the total in-kind expenditures for the project.
29

APPENDIX A
LETTERS OF SUPPORT
T
31

APPENDIX B
GWLN MOST RECENT AUDITED FINANCIAL REPORT
33

GWLN-Proposal-Workbook

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