gis_based_map detail

7/23/2014
ORIGAMI
TECHNOLOGIES
CONCEPT NOTE OF GIS BASED MIS

Origami Technologies | Sasthamangalam, Trivandrum– 695010 | Tel: +91 471 3197272, 3237222
Email: info@origamitechnologies.com | www.origamitechnologies.com
Contents
GEOGRAPHIC INFORMATION SYSTEM (GIS), ..........................................................................................2
A MANAGEMENT INFORMATION SYSTEM (MIS)....................................................................................2
Business problem....................................................................................................................................3
Transparency...................................................................................................................................3
Efficiency.........................................................................................................................................3
Accountability .................................................................................................................................4
Proposed solution...................................................................................................................................4
MIS Platform .......................................................................................................................................5
Operation of the system:....................................................................................................................8
Analytics and Reporting levels................................................................................................................9
Implementation ....................................................................................................................................10
Initiation, execution & Maintenance................................................................................................11
Implementation Co- ordination........................................................................................................12
PRIMARY LEVEL COOPERATING AGENCIES (PLCA)........................................................................12
SECONDARY LEVEL COOPERATING AGENCIES (SLCA’S)................................................................12
GIS – MIS flow chart..........................................................................................................................13
MIS ................................................................................................................................................13
Implementation infrastructure.............................................................................................................13
1: Using the online/web-based system ............................................................................................13
2: Using Client tools ..........................................................................................................................14
The hardware infrastructure.........................................................................................................14
Software licensing.........................................................................................................................15
Internet Bandwidth.......................................................................................................................15
Training .........................................................................................................................................15
Illustrative Data layers to be created for various utilities.................................................................15

GIS Based MIS
GEOGRAPHIC INFORMATION SYSTEM (GIS), the term describes any information system that
integrates, stores, edits, shares, and displays geographic information for informed decision making.
GIS applications are tools that allow users to create (user-created searches), analyse spatial
information, edit data in maps, and present the results of all these operations. GIS is one of the most
modern and powerful technological innovations in IT bringing in geographical locations to the
display enabling the users to visualise the assets and related infrastructure with precision for
analytics.
Limitations of GIS
GIS data is harvested in layers and for the proper analysis of the harvested data, the system requires
a comprehensive MIS which will be responsible of updating the real-time for supporting decision
making and planning. This can be illustrated with an example on mapping a water source in a
scheme in GIS. The water source will be available in the scheme layer but will not be available in the
water-source layer unless a Comprehensive MIS parallely collects the co-ordinates and classifies the
water source as a source which can be mapped in reservoir, scheme, sources of an area
simultaneously.
A MANAGEMENT INFORMATION SYSTEM (MIS) provides information that organizations
require to manage themselves efficiently and effectively. Management information systems are
typically computer systems used for managing the five primary components:
 Infrastructures and hardware
 Data (information for decision making),
 Procedures (design,development and documentation)
 People (individuals, groups, or organizations)
Management information systems are distinct from other information systems because they are
used to analyse and facilitate strategic and operational activities.A management information system
is an effective tool that enables the user to understand and analyse the real time status of projects
and other related activities like operations and maintenance of assets, assisting in monitoring and
evaluation related tasks on a real time basis. This tool will enable the users for effective decision
making.

Structure of GIS based MIS
Business problem
The state of Kerala has an extensive water network with twenty one small reservoirs, eight medium
reservoirs and one large reservoir totalling to thirty water reservoirs along with forty four rivers and
several very small water sources like springs, ponds, wells, bore-wells and RWH, coupled with an
extensive service delivery network covering over three million water connections.
The system at present is almost entirely managed in the traditional way, which requires a huge
amount of manpower and also creates de-centralisation in the management of present
infrastructure creating time gaps in information harvesting and mining. The assets related to the
activities of the organisation are also not clearly defined in terms of location and operation. The data
with relation to the maintenance costs of such infrastructures are also not available readily. This
creates a gap in
Transparency
a. Asset management
i. Procurement
ii. Existing infrastructure
b. Routine activities and maintenance
c. Operation and maintenance of infrastructure
d. Planning and execution of
i. Expansion of infrastructure
ii. Better service delivery
iii. Drought and disaster management related activities.
Efficiency
e. Position of assets
f. Quality of assets
g. Quality of service
analytics
GIS
MIS

Accountability
h. Management
i. Assets
ii. Infrastructure
iii. Personnel
i. Efficient resource utilisation
i. Planning
ii. Creating infrastructure
iii. Procurement
Proposed solution
The proposed solution will be an MIS with Integrated GIS capability which will by highly dynamic
platform, capable to project information with type, creation, status, coverage, quality related data
for assets and infra-structure concurrently displaying the precise geographical location. This data can
be utilised by the management of the organisation for informed decision making, planning of
expansion, drought or disaster management related activities, efficient and effective management
of assets, resources, personnel etc.
The proposed system will need a structured and planned database for capturing all possible and
related data of all types of assets and infrastructure along with the GIS – coordinates of the said
assets. They system needs to be a very agile and dynamic system that can capture data on a daily
basis reflecting the status and position of the assets for the user view.
The basic data flow of the proposed system is depicted below

The proposed system as shown above can be divided into three layers
1) A data capturing layer: this layer will be responsible for capturing all related data to
the available assets in the geography which will be available over a network like
broadband internet. This layer will form the base for building the MIS which will
automatically populate the data base.
2) The secondary layer will contain a data base with the co- ordinate of GIS and the
application linking the GIS data to the MIS data and also will be plotting the
combined data onto a map.
3) The final layer will be an analytical layer which will perform data warehousing
handling user queries and creating multiple reports from the data harvested.
MIS Platform
The proposed platform will be an interactive platform accumulating the data from
multiple sources and performing analytics and capable to present the data in the various
format with geographical reference.
The concept of the proposed MIS system integrated with the GIS is represented in the
diagram for a water supply scheme. The system will have the capability to create assets
and capture all related data of the asset. The user can add a water source to the asset
adding sub categories to the water sources like pumping, pipe network distribution
GIS
Point and data Database
Assets Water supply
schemes Water sources
Water quality
Tele- communication
Analytics and MIS

etc.and link the same with GIS coordinates which the point and share application will
integrate and represent to the end user. The system will also capture the various related
data like quality of the supply, O&M of all the components of the asset.
Since the GIS mapping is a very time consuming process, the MIS at hand will initially be
the tool delivering data mining capability and once the process of GIS integration is
completed the MIS will couple with the GIS and Point and data application to represent
the data in Geographical representation. The MIS application will also work in harmony
with point and data application which will fetch the data from the GIS server and project
the images into a geographical representation.
Existing Maps
Existing GIS
Data
Physical data& KML
Data
Point and
data app

The Proposed MIS systems functioning with respect to the scheme. The MIS will enlist all all assets
related to the scheme and represent the water source of the scheme and list out the distribution
network and related infrastructure of the system. The system will also help the to monitor data
required for the continued and successful operation of the system like quality of the watersource,
Assets
Asset
creation
Sizing and building
O & M
Combing infra
Consumer info
Asset
management
Chronology
Service levels
Coverage area
Stand posts
House connection
Habitation
Water supply
RWH
Piped water
Water sources
Open wells
Deep bore-wells
Springs
Surface water
Wells
Water Quality
Laboratory location
 Pumping
 Pipe distribution
 Storage tank
 Source sustainability
 Source quality
 Recharge activity
 Maintenance
Automated testing
Sustainability
Water quality
Operation &
maintenance
Inventory management
Utility infrastructure
Training
Fleet management

supply lines and also indicate the operation and maintenance costs incurred by the scheme. The
objective of the system is to ensure that the end user or the top management of the organisation to
have all the data concerning the water sector in their finger tips.
Operation of the system:
The system will be a web based system accessible over a wide variety of networks like broadband,
mobile etc... The proposed system will accessible over the browser which can interact with the
application server through a network and the user can functionally operate the system over the
internet. The system will also have several access controls of managing the functionality of the
system remotely for different category of users. The quality department and operation and
maintenance departments will be integrated with the MIS for concurrent and real-time monitoring
of assets and resources. The system will be interacting with four components
1) Analytics
2) GIS
3) MIS
4) Database
The Users will be able to create analytical reports through the analytics or data ware housing
tool and simultaneously the system will also visually represent the data on a GIS map.
Water supply
schemes
Assets
Operation &
maintenance
Water sources
Water quality

Operation of the
system
Analytics and Reporting levels
The depiction represents the levels to which a capable MIS integrated with GIS will be able to
present the data. The analytics on query will populate the data from the three components of the
system namely GIS, MIS and database and deliver real-time information in areas like
1) Water source – Type, Year of creation, Maintenance
2) Water levels of the source
3) Service delivery – Distribution network, pump, and other related assets and related data
4) Coverage area – Number of house-holds, BPL, APL, SC, ST, wards, Panchayat etc.
5) Water connection – Number of meters Connection meters etc.
All this MIS Data will be populated Integrated with the collected GIS data and displayed on a map as
points with the point and data application.
Database
GIS
Analytics
User
User
User
QA
User
Internet
MIS

Implementation
The objective of the GIS based MIS is to mapthe existing infrastructure available for service delivery
and digitalise the entire system and make it available on a centralised system capable of analysing
the collected data and also share the data among its various stake holders.
The present day infrastructure catering the service delivery in the water sector is a system utilising
combined infrastructure of various departments. The data required for mapping the entire water
related assets and infrastructure will require cooperative efforts from the below listed departments
1) KWA – Kerala Water authority
2) GWD – Ground water department
3) LSGD - Local self-governance department
4) KRWSA–
5) KSRSA – Kerala state remote sensing agency
6) State survey department - Sensex and habitation data
GIS
Analytics
Database
Internet
Water levels
Water quality
Water Sources
Service delivery
Coverage area
Water connections
Stake holders
MIS

7) Spatial data centre
8) Irrigation department
9) Forest department
10) KSUDP
The project since requires the extensive cooperation of the above agencies, data harvesting and
mining will be a long process involving multiple contact points in these agencies for successfully
populating the database initially. The project will also require personnel in these departments for
collection and entry of data into the system and also a built in validation system that validates the
harvested data for performing the analytical operations. The collected data on assets, water sources
or similar infrastructure will need to be shared with the above said agencies for their internal
operations or planning for routine expansion or disaster management related activities.
This project has to be viewed in a sustenance angle as once the system is built it will require
continuous updations in terms of the harvested data and will also require consistent data mining
activities for the presentation of real time data through the system. The system will need a very
comprehensive MIS with several levels of access for performing the following activities
1) Data mining and harvesting
2) Data validation
3) GIS mapping
4) Analytics and reporting
Initiation, execution& Maintenance
The initial plan of the project will be based on the quantity of the data we possess on each of the
asset and infrastructure involved in the service delivery in water sector and simultaneously define a
comprehensive and elaborate system for collecting both quantitative and qualitative data for
populating the MIS. Based on the data base we will be able to identify assets and infrastructures and
start the GIS mapping related activities based on the assets and infrastructures listed in the MIS. For
the successful and timely completion of this project we shall divide the project in terms of activities
involved.
1) The development of a comprehensive MIS, which will be employed initially for collecting the
data as it requires minimal physical presence on the scene and as the data can be harvested
via online or through reports from various offices. The data will need to be validated from
various sources or through cross checking the collected data from various departments.
2) The Harvested data relating to assets and infrastructure will be shared with the GIS mapping
department for collecting the coordinates of the assets which have to be shared with the
MIS. The GIS mapping can also prepare the ground water maps, surface water maps etc.
which will also need to be shared with the MIS for analytics and representation. As the GIS
mapping is a very time consuming and requires constant field monitoring, The MIS will be
initially the right tool initially for harvesting and reporting.
3) The system will need to be consistently and continuously populated and updated with the
expansion of infrastructure, addition of assets etc. The MIS can also be employed in

monitoring and evaluating as quick links with certain defined key activities like monitoring of
water levels in major reservoirs, mapping of new water sources etc.
Implementation Co- ordination
The GIS with MIS application should employ partnering agencies at two levels namely Primary level
cooperating agencies (PLCA) and secondary level cooperating agencies (SLCA’S). These agencies will
be cooperating and two different levels.
PRIMARY LEVEL COOPERATING AGENCIES (PLCA)
The PLCA’s will have active participation in the data mining and harvesting activities in the initial
level, populating all related data of all assets and infrastructures into the MIS. PLCA will be owners of
the said project and will be responsible for ownership and maintenance of the software and the
allied infrastructure. The list of primary level cooperating agencies will be
1) Irrigation department
2) KWA
3) KRWSA
4) LSGD
5) GWD
SECONDARY LEVEL COOPERATING AGENCIES (SLCA’S)
The SLCA’s functions will be primarily related to updations of the assets and infrastructures, creation
of the new infrastructure and assets. The said organisations
Data mining
Data base
LSGD GWD KRWSA KWA
Google map
MIS Application
Analytics
Irrigation Dept.
Forest dept. Survey dept. KSRSA
Spatial data
centre
GIS Application

GIS – MIS flow chart
Implementationinfrastructure
All cities and panchayaths can access the state-level MIS which is a web enabled system and can be
accessed universally. Survey data has to be collected in the mutually agreed formats and thedata
entry has to be done in the MIS system. However, respective agencies should be able to use the GIS
maps online as needed under the project. At the state level, there should be provision to select
specific maps for display, analysis and query as needed. Web based application is accessed through a
web browser over networks such as the Internet.
1: Using the online/web-based system
Merits are:
 There is no requirement of separate hardware and software at the client-end and therefore
there is not much investment in the infrastructure required for implementation of the
MIS/GIS
 Additional technical manpower requirement will not be needed at the client-end, as the
technical issues will be resolved at central-level.
 Applications can be accessed universally with necessaryrestriction policy in place.
 Client will always have access to updated software and need not put efforts in updating the
software and hardware.
 Browser applications typically require little disk space at client-end.
Geo- referencingExisting GIS layers Existing maps
 Hydrological maps
 Geo-morphological maps
 Structural maps
 Habitation maps
 Assets map
 Service coverage
MIS
 Lithological data
 Assets
 Quality
 Coverage
 Water levels
 Source levels
 Etc….
Detailed delivery network maps Infrastructure & asset data
Existing database
MIS-GIS integration
Field data harvesting &
updations, new assets, projects,
O&M
M&E, Planning, management etc.

 They also provide compatibility to run the applications on any operating system in most
cases (i.e., Windows, Linux, etc.) because they operatewithin a web browser window.
 Data is automatically compiled at the central level and reduces the workload in compilation
of data and sending it. There are no issues of data Synchronization because the web based
tool stores the data in central data base itself.
Demerits are:
 Clients may experience difficulty in data entry in places where internet connectivity either
does not exist or is slow.
2: Using Client tools
The client tool will be an application provided with the solution as a package which will run offline
on a client system which can also be made mobile Combatable. The entire system will have the
functionality of the parent GIS-MIS application available on the client computer or mobile, with the
capability to store information. This system will then automatically sync with the parent application
either through a wired connection or over the internet depending on the network availability. The
system will also have the feature of extracting the data base and manually uploading the DB file to
the parent application, synchronising the data.
Merits
 Data entry can be done faster as it does not depend on the internet connectivity.
 Number of technical staff required to operate will be minimised
 The investment for the infrastructure and installation of thenecessary hardware and
software at client’s end will be minimised
 Updations in the system can be done manually using wired connection or through internet
automatically.
Demerits are:
 Client will not have an automatic access to the software updates and needs to do it manually
 Updated data cannot be immediately compiled & seen at the central level. It has to be done
manually using the service provided in the application for data Synchronization. However, on
a regular basis the data can be uplinked to the server for data synchronization and hence will
be online with some delay.
The hardware infrastructure
1) A centralised data centre
a. Application servers
b. Database server
c. Storage
d. Webserver
e. Back up device
f. Load balancer
g. Hardware firewall
h. San switch
2) A disaster recovery centre
a. Database server
b. Storage
c. Application server

d. Webserver
e. Back up
f. Load balancer
g. Hardware firewall
h. San switch
3) Redundancy centre
a. Database server
b. storage
Software licensing
1) Open-source licenses
2) Open source OS : Ubuntu, Debian , cent OS, fedora core
3) Office application : Libra office, or any open source office
4) Hydrological designing tools
5) GIS map licenses
6) MIS application with GIS integration
Internet Bandwidth
At least 2 Mbps broadband internet connectivity (Note: 1 Mbps bandwidth is sufficient for 4-6
concurrent users)
Training
Sl. No: MIS Modules
1 Module 1 Orientation on MIS
Exposure to the technology options
2 Module 2 Orientation to the e-tool to understand the data entry level needs
Hands on session
3 Module 3 Porting of offline tool or client tool
Data exporting and updating
4 Module 4 Preparation of Data for integration into GIS
Illustration of integration methodology
GIS Modules
5 Module 5 Basics of Remote Sensing
Introduction to Remote Sensing analytical software
6 Module 6 GIS Based query and Analysis
Building Information Systems
7 Module 7 Web based Solutions both on Desktop and Network based applications.
Operational software, open source & MIS - GIS
Illustrative Data layers to be created for various utilities
Sl No# Feature class Features required
1 Assets Chronology
Service level
Coverage area
House connection

Asset creation
stand posts
2 Habitation Service levels

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