Garnishment and Project Management in Human Resource Information Systems

1. Mr. M. Manikandan
Assistant Professor,
Department of Commerce,
ANJA College,
Sivakasi.

3. Garnishment
• A garnishment payable is the amount that a business owes
to the applicable court or other agency that has required
funds to be withheld from an employee's paycheck.
• Garnishment Management is a powerful solution to assist
the user in managing Garnishments.
• Garnishments are payroll deductions which differ from
other types of deductions in that they are governed by
government and judicial rules. They are compulsory for
both the employee and employer.

4. Integration of Garnishment module in HRIS
• Garnishment module is integrated with many other
HRIS and non-HRIS modules as shown in the below
figure.
• Figure: Integration of garnishment module with
other application areas
Employee master
data
Payroll
Garnishments
Accounts
Payable/finance

5. Integration of Garnishment module in HRIS
• Garnishments and Employee Master Data
– Employee number, name and address
– Garnishment order details as prescribed by court or
authority
• Garnishments and Payroll
– Payroll deductions for garnishments
– Tracking the balances for pre-defined balances as we
mentioned in an earlier example

6. Project Management
• Project management is not different from any other
applications are IT systems development.
• Project management for HRIS implementations will still
cover the following broad areas:
– Project planning
– Project monitoring
– Reporting
– Risk and issue management
– Resource management
– Sign off on deliverables

7. Challenges in implementation of HRIS
• Employee and Manager Training
• Employee Change Management
• Configuring HRIS for Optimal Function
• Assessing Quality and Accuracy of Information
• Complying with Legal Requirements
• Ensuring Data Security

8. HRIS Project Implementation Process
• Plan the Project in Advance
• Implement in Phases
• Decide Upon an Implementation Team
• Implement Employee Self-Service Early
• Optimize the Roll-Out
• Drum Up Enthusiasm
• Respond to Feedback

9. Project Planning
HRIS implementations typically have 4 – 6 weeks of planning
phase in the beginning of the project.
The planning phase is essential to cover:
• Creating a detailed project plan using tool such as MS-Project.
• Creating milestones and agreeing those with HR, IT or business.
• Budgets for projects.
• Logistic management – offer space, network, system, PCs, etc.
• Getting right resources to start the project.
• It may not always be easy to get the right skill when the project
demands.

10. Running and Monitoring the Project
• Adding more programs to complete work.
• Changing project plan to move dates.
• Changing priority of work.

11. Risks and Issue Management
Every implementation has to manage risks and
issues and therefore need procedures to:
• Document risk and issue.
• Monitor and manage risk.
• Create risk mitigation strategy.
• Bring closure to issues.
• Prioritize and manage issue.

12. Resource Management
HRIS implementation teams are divided into many
tracks. These are given below:
• Functional or process teams.
• Subject Matter Experts(SME)
• Data
• Technical
• Testing
• Training

13. Adjustments of Resource Management
The resource plan needs to be adjusted as needed.
Examples of such adjustments include:
• Adding more resource.
• Removing non performing resource/team members.
• Getting right skills that may not have been foreseen at
the beginning of project.
• Moving team members and their role from one phase
to another.

14. Challenges of HRIS Implementation
Project Management
• Data privacy
• Organisational impacts
• External system integration
• Payroll scope
• Outsourcing
• Availability of skilled resources

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