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GAMIFY YOUR PAPERLESS TRANSITION
Document management software is a terrific application that few have difficulty seeing the
benefits of - it offers a small business more office space, better data security and a whole lot of
money saved from their bottom line. Why, then, are some staff members so resistant to the
change? Project managers need not fear when they gamify the electronic workflow process,
adapting the paperless transition into a high-stakes game, harnessing any and all employees'
inner mechanics to increase productivity and willingness to give paperless document
management a chance. After all, doesn't everybody want to win?
Use the human brain to your advantage
With video games present in popular culture for over 30 years, you're hard-pressed to find
someone who isn't familiar with the psychology, something a project manager can make the most
of during the transition process. Dr. Douglas Gentile wrote on video games and their affect on the
mind for the popular brain studies blog Dana, and explained some of the benefits a game offers in
productivity and focus.
"Well-designed video games are natural teachers," he wrote. "They provide immediate feedback
on the player's success by distributing reinforcements and punishments, assist in learning at
different rates and offer opportunities to practice to the point of mastery and then to
automaticity."
With that in mind, those who use document management software on a regular basis could get
points or other automatic feedback, with additional points available for productivity, collaboration
using shared documents with their coworkers or discovering new, innovative applications of the
technology. Before you know it, those who were originally averse to the change are fierce
competitors in the battle to best use a paperless document management system, perhaps merely
because they used to be competitive in high school.

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Finally, be sure to set parameters to the game in terms of length and what rewards consist of -
once most staffers are fully used to the system through the incentive-based process of the game,
you can return to business as usual.
Invoice automation as a game of speed and accuracy
Adjusting to new ways of processing financial documents is one of the more important parts of
getting used to a paperless system, and special attention should be paid. Because the process
makes it simpler and more efficient to document and preserve records. For those dealing with this
technology in particular, offer extra incentives in "the game" of understanding and processing
these documents correctly in order to improve the workflow of the new system.
If a project manager needs guidance on how to develop a game like this for their office, they
should check out some of the applications that are already working to offer incentives in everyday
life. HabitRPG puts an everyday person in the "role playing game" of his or her own life, awarding
points for taking the stairs, eating healthy and being productive at work - the TaskRabbit app
works in a similar fashion.
Using these examples as a guide, the transition to fully integrated document management
software can be a fun ride. Start developing an Ultimate Paperless Game today!
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Tags: Invoice Automation, paperless office, document management software