The document provides information about the 2012 Pre-Incubator Workshop and grant program run by the Houston Arts Alliance. It outlines important dates for the application process, with a deadline of November 21st for the pre-application and December 16th for the full application. The grant program will provide support to 6 emerging nonprofit arts organizations over a 1 year term to build organizational capacity. Eligibility requirements and the selection criteria focusing on artistic merit, goals, leadership, and financial viability are also described.

1. 2012 MODE
Pre-Incubator Workshop
Saturday 11.05.2011

2. Important Dates
 Part 1: Pre-Application:
 Deadline Monday - November 21, 2011 (5:00 p.m.)
 Part 2: Invitation for Full Application:
 Deadline Friday, December 16, 2011 (5:00 p.m. - not a
postmark deadline)
 Grant Term:
 February 1, 2012 – January 31, 2013

3. Purpose of Pre-Incubator
 Pilot program of the Houston Arts Alliance
 Invest, inform, and impact the administrative capacity
of arts organizations towards artistic excellence.
 Provides support to six (6) new and emerging non-profit
arts organizations in building their organizational
capacity.

4. General Eligibility
 primary mission is the production or presentation of arts and
cultural programming.
 annual cash revenues (not including any HAA grants) are
between $10,000 and $75,000.
 IRS tax-exempt status must have been granted at least one
year prior to the grant application deadline.
 produced or presented arts or cultural programming open to
the general public for at least one year prior to the grant
application deadline.
 Individual artists who are structured through a local or
national fiscal sponsorship at the time of deadline are eligible
to apply.
 Refer to page 2 of the guidelines for more eligibility.

5. Pre-Incubator Process
 November 21, 2011:
 Reviews Pre-Applications for completeness & eligibility.
 Prepare documents for committee recommendation.
 December 2, 2011: Invitation to submit Full Application.
 December 16, 2011: Deadline to submit Full Application.
 January 2012: Panel Review
 Objective and knowledgeable local artists, arts professionals,
arts educators and community members, whom will evaluate
each application.
• Review based on guidelines.
• Use a 100 point system.
 February 2012: Committee and Board Approval
 Review, finalize and approve funding recommendations of the
Peer Panel.
 Notification Letters sent.

6. Selection Process & Criteria
 Full Applications are reviewed using the following criteria
weighted on a 100-point rating scale:
 Artistic Merit (maximum of 40 points)
 Achievable Goals (maximum of 20 points)
 Effective Leadership (maximum of 20 points)
 Financial Viability (maximum of 20 points)
 It is suggested to address these specific criteria when
answering the narrative questions in your pre-application &
full application.

7. Required Materials
Pre-Application
1) 1 – 2 page narrative briefly describing
 the organization, its mission and activities;
 specific challenges it is facing and its artistic and organizational goals over
the next one to two years;
 how the proposed grant will help the organization achieve those goals;
 how the organization proposes to use the funds.
2) A financial statement covering the last completed fiscal year
should be submitted, along with a proposed budget for the
next fiscal year.
*If invited to the Full Application, you must submit the 4 page
form with additional supplemental materials as requested by
HAA.

8. MODE Program
• Clients receive technical funding for multi-
year strategic plan and/or implementation.
Stabilization • Fund award: $20,000.00
• Target Client budget size: over $750K
• Target Client staff size: Staff > 3 FTE
• Clients receive technical funding for multi-
Intensive year strategic plan and/or implementation.
Services • Fund award: $10,000 - $20,000
• Target Client budget size: $100K - $750K
• Target Client staff size: 2 - 4 FTE
• Clients receive residency, management
Incubator services, and capacity funds for 3 years.
• Fund award: $15,000/year for 3 years
• Target Client budget size: $75K - $200K
• Target Client staff size: 1 - 2 FTE
• Clients engage in 1 Year partnership with
management services & capacity funds.
Pre- • Fund award: $5,000 - $7,500
Incubator • Target Client budget size: $10K - $75K
• Target Client staff size: 0 - 1

9. Pre-Incubator Benefits
Pre-
Incubator
Management Capacity Funding
Services ($5K-$7.5K/year)
• Receive Organizational Assessment Administrative Expenses:
rental fees, administrative salaries, financial
• Attend12 Monthly Incubator Meetings management systems, website development,
on Fund Development & Marketing strategic consultancy, etc.
• Access to Incubator Organizational Program Expenses:
Learning Database artistic fees, production expenses, marketing &
public relations expenses, etc.

10. Your Capacity Funding Grant
 Your grant is distributed in 3 installments.
 Before a payment is sent to you, you are required to
complete the following:
•Payment 1 (50%) : Complete Leadership Team Meeting to review
Organizational Assessment. (February 2012)
•Payment 2 (25%): Submit Mid-Year Report Form. (August 2012)
•Payment 3 (25%): Submit Final Report- due within 45 days after
the completion of the grant term.
(January 31, 2013)
o If the Final Report is not submitted within 30 days of the deadline the final
payment will be forfeited.

11. Mentorship
MODE
Peer-to-Peer
Alumni Engagement
Sector Network Business
Learning Volunteer
from ISP & in the Arts
ST clients. (BVA)
Patron
Incubator
Manager
Residency
Program
Capacity Arts
Funding Internship
($15K/year) Program
Arts
Management Database
Services Incubator Mngt
Program
Pre-
Incubator
Management Capacity Funding
Services ($5K-$7.5K/year)

12. Incubator Class of 2013
Current Incubator profile:
• 4 to 11 years in existence
• $100K to $200K budgets
• 1.5 to 2.5 staff members
From left to right:
JJ Johnston (Classical Theatre Company),
Angela Foster (InterActive Theatre Company),
Rebecca French (FrentiCore),
Mollie Miller (Dance Source Houston/ FrentiCore),
Mauricio Campos (Brazilian Arts Foundation),
Stephanie Wong (Dance Source Houston)

13. Case Study:
Incubator
ISP (2005) ISP (2007) ISP (2009) ISP (2011) Stabilization
(‘03-’06)
• Executive • Marketing • Development • Earned Income
Director Director Director Generation

14. Case Study:
Financial History Profile (2003 – 2011)
$1,200,000
Total Revenues
(TR)
$1,000,000
Total Expenses
(TE) $800,000
Ending Net Assets $600,000
$400,000
Earned Income
(EI)
$200,000
Ending Cash
Balances (ECB)
$-
2003
2004
2005
2006
2007
2008
2009
2010
2011
Incubator ISP Grant ISP Grant ISP Grant ISP Grant
Stabilization
(‘03-’06) (2005) (2007) (2009) (2011)
• PT Executive • PT Marketing • PT Development • Earned Income
Director Hire Director Hire Director Hire Generation
Source: IRS Form 990 Annual Return (2003-2010)

15. MODE Program
Stabilization
Intensive
Services
Incubator
Pre-
Incubator

16. Contacting Staff
 SHOULD YOU HAVE ANY QUESTIONS, CONTACT HAA P&S STAFF AT:
 Jerome Vielman, Programs & Services Manager: jerome@haatx.com
Direct: 713.581.6122
 Richard Graber, Director of Programs & Services: richard@haatx.com
Direct: 713.527.9330 ext. 136