Formulas and functions - By Amresh Tiwari

Formula
And
FunctionFunction
In MS.Excel
By-Amresh Tiwari, Sunbeam Suncity (School & Hostel)
Formula
And
FunctionFunction
In MS.Excel

 Formula In Excel
 Elements Of Formulas
 Types of Formula
 Using Formula On Text
 Cell Range
 Cell Reference And Its Types
 Functions
 Formula Errors
By-Amresh Tiwari, Sunbeam Suncity (School & Hostel), Sunbeam Suncity (School & Hostel)

M.S. Excel is a Spreadsheet application and an
application software.
Spreadsheet application is a tool which is used to
perform all kinds of calculations (simple and
complex) easily and accurately.
MS. Excel can also store, manipulate and create
graphical representations of data.
MS. Excel also provide formula and built-
functions for common mathematical, financial,
statistical, and logical operations in a very
sophisticated manner.
and an
Spreadsheet application is a tool which is used to
perform all kinds of calculations (simple and
MS. Excel can also store, manipulate and create
-in
functions for common mathematical, financial,
statistical, and logical operations in a very

A single worksheet contains
What are total no. of column in a worksheWhat are total no. of column in a workshe
A single worksheet contains
From 1 to 1048576
What are total no. of rows in a worksheetWhat are total no. of rows in a worksheet
A single worksheet contains 16384 total colum
from AA to XFDto XFD
What are total no. of column in a worksheWhat are total no. of column in a workshe
A single worksheet contains 1048576 total row
From 1 to 1048576
What are total no. of rows in a worksheetWhat are total no. of rows in a worksheet

ENTERING DATA
LabelLabel (By default the labels are left aligned)
ValuesValues (By default values are right aligned)ValuesValues (By default values are right aligned)
FormulaFormula - Any expressions that begins with an equals ‘=’ is treated as formula.
In the expression, the ‘=’ followed by values, cell address and functions are called
as formula.When a formula is entered in a cell in a worksheet the value of the
equation is displayed in the cell and the formula is shown in the formula bar.
ENTERING DATA
(By default the labels are left aligned)
(By default values are right aligned)(By default values are right aligned)
Any expressions that begins with an equals ‘=’ is treated as formula.
In the expression, the ‘=’ followed by values, cell address and functions are called
as formula.When a formula is entered in a cell in a worksheet the value of the
equation is displayed in the cell and the formula is shown in the formula bar.

Formula is an expression
addresses, numbers, arithmetic
parenthesis.
Formula are used to perform
addition, subtraction, decision
Note:- A formula must begin
followed by cell references
expression that can include cell
arithmetic operators and
perform calculations involving
decision and multiplication, etc.
begin with an equal to(=) symbol
and operator

Cell reference – A cell or range of cells
that we want to include in our calculation.
Operators– Symbols that specify the
operation to be performed.
ConstantsConstants– Numbers or text values that do
not change.
Functions– Predefined formulas in Excel.
A cell or range of cells
Symbols that specify the
Numbers or text values that do
Predefined formulas in Excel.

EXTENSION
Ans isAns is
Ans isAns isAns isAns is .XLSX.XLSXAns isAns is .XLSX.XLSX

Basic FormulaBasic Formula – Basic formula involves only one type of operator in it.
Eg.Eg.
Compound FormulaCompound Formula - Compound formula involves more than one type
of operator in it.
Eg.
Basic formula involves only one type of operator in it.
=A1+B1+C1c=A1+B1+C1
Compound formula involves more than one type
Eg. =A1+B1-C1
c

We can also perform addition on character and string data type
The ampersand symbol (&)
f two text values.
Addition of two or more text values is called
r eg.- Let, A1=sunbeam and A2=
=A1 & A2
the result is sunbeamsuncity
We can also perform addition on character and string data type
ampersand symbol (&) is used to perform addition
Addition of two or more text values is called Concatenation
Let, A1=sunbeam and A2= suncity, then
sunbeamsuncity
This is the formula

 Microsoft Excel follows the BEDMAS
to evaluate the mathematical expression.
 To enter or modify a formula in a cell, we can also
press F2 after selecting the cell.
BEDMAS rule
to evaluate the mathematical expression.
a formula in a cell, we can also

 A block of adjacent cells in a
worksheet which isworksheet which is
highlighted or selected is
called a range of cells.
 i.e. A range in Excel is a
collection of two or more
cells.

The cell address that we
use in the formula is
known as the cell
reference.reference.
The cell reference is the
code that identify a cell.
For eg. A1

 Relative referencing
 Mixed referencing
 Absolute referencing

A cell reference or relative cell
reference describes how far away
a cell or group of cells is from
another cell in the same spreadsheet.
When dealing with aWhen dealing with a
spreadsheet formula, the relative cell
reference is the default behavior of a
formula.
When you copy or move the formula
to other cells, the reference to the cell
automatically gets changed.

 An absolute reference is a
reference that will not be
changed during the process of
copy.copy.
 We can also said that the
reference is blocked or fixed.
 To use absolute reference in a
cell, we need to add dollar ($)
sign before the column and
row number.
 For eg.- $A$1

 It is a combination of Relative and
Absolute reference.
 A mixed cell reference is either an
absolute column and relative row or
absolute row and relative column.absolute row and relative column.
 When you add the $ before the
column letter you create an absolute
column or before the row number you
create an absolute row.

A function is a predefined
formula that performs
calculations using specific
values in a particular order.values in a particular order.
Used to perform both simple
and complex calculations.
Function saves time and
eliminate the chance to write
wrong formulas.

All Excel functions must begin
with = sign
Function name must be a validFunction name must be a valid
Excel name.
Function name must be
followed by an opening and
closing parenthesis.
Arguments are enclosed in the
parenthesis.

A great place to
explore functions is in
the Function
Library on the
Formulas tab.

 The Insert Function is one of the options in the Function
Library group which helps us in creating a formula.
is one of the options in the Function
Library group which helps us in creating a formula.
Amresh Tiwari, Sunbeam Suncity (School & Hostel)

By default, three worksheets appear in each new workbook.We can
 Rename worksheetsRename worksheets (Click the Format
tab and Select Rename Sheet.)tab and Select Rename Sheet.)
 AddAdd worksheetsworksheets (Press the Shift +F11 keys on your keyboard)
 Delete worksheetsDelete worksheets.
 Color of a worksheetsColor of a worksheets.
By default, three worksheets appear in each new workbook.We can-
command in the Cells group on the Home
keys on your keyboard)

calculations
Cell reference
Cell reference
Argument
&
Cell referenceCell reference
Absolute reference

FalseFalse
TrueTrue
FalseFalse
FalseFalse
FalseFalse
FalseFalse

For Maximum use MAX() function and for minimum use
For Maximum use MAX() function and for minimum use
=15000 + (15000*10/100)
and for minimum use MIN() function.and for minimum use MIN() function.

Formulas and functions - By Amresh Tiwari

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