1. June 10, 2015
Dear Human Resources Representative:
As a graduate of Drexel University with a BS in Accounting and CPM from Rutgers University, I am seeking a Management
position that will be stimulating, challenging and rewarding. I believe your agency can provide the challenges and rewards I am
seeking. With over 20+ years of experience in Accounting, over 20+ years of Management experience, several years of Grant and
Contract Reporting and Managing experience and 5 years of Commercial Banking experience; I believe my skill will make a valuable
contribution to your Agency. Also, being a team player, utilizing my management skills and years of experience with the State
Government, Local Government, Non-Profit and private industries will allow me grow and excel within your agency.
In addition to my formal education, I have very astute skills in Accounts Payable, Accounts Receivable, General Ledger, P/L
Statements, Budgeting and Financial Statement preparation. I am very well acquainted with Real Estate issues involving commercial
and residential properties as well as tenant matters. My involvement with taxes also includes Sales, Use & Occupancy, Payroll,
Parking, Real Estate, Business Privilege, Canadian Taxes, Income Personal and Corporate. I also have Accounting and Management
experience in over 8 different industries.
While supplementing my income for 5 years I obtained experience in Payroll, Fixed Assets, Invoicing, Collections, Purchase
Order Systems, and other functions related to small manufacturing and service companies. In addition, I have prepared special
financial projects that involved working directly with the CEO and Assistant CEO. Also, my responsibilities have involved constant
communications with upper management. While at Parkway, I have worked with programmers to implement a more advance
computerized monthly billing system for the Receivable Sub-Ledger. At IRM, I was responsible for system training, G/L setup, and
creation of the chart of accounts, A/P setup, A/R setup and Inventory setup. I worked closely with our systems department and systems
consultants while undergoing an upgrading process to the Macola system.
Also, my responsibilities included trouble shooting for systems problems and keeping the MIS Department informed of any
network malfunctions. Correcting erroneous data processed in the sub-ledgers, assuring that the ledgers are in balance, setting up all
the cost/profit centers, preparing Financial Statement and Profit & Loss Statements as well as preparing Parent and Subsidiaries
companies formats/layouts. Responsible for user training, implementing new processing procedures, interfacing procedures and
resolving system lock out issues.
During my years with the State of New Jersey I have been responsible for the allocation, compliance, monitoring and
spending of 18 various types of Grants that are federally, state and privately funded. These grants totaled over $18M dollars and
contained various compliance policies and procedures as well as various reporting policies and procedures. I was also responsible for
the State Budget allocation of funds for the Civil Division, Criminal Division, Family Division, Probation Division, Administration
Division, IT Division, H/R Division, Finance Division and Operations Division. My responsibilities ranged from Purchase Order
processing, approval of Payment Voucher approval and Budget transactions such as EM, AL, TA, EB, RA, AO etc... I processed and
prepared the Vicinages’ quarterly Spending Plan; Salary Projections via the Schedule P for Title 4D expenses and revenue. In addition
I was the acting Finance Division Manager in the Camden Vicinage for 8 months.
Also, I was the Grant Liaison for the Camden Vicinage and this required meeting regularly with Administrative Office of the
Courts Financial and Case Management representative. These meetings involved the creation of policies, procedures, guidelines that
were acquainted with case management issues when Vicinage Divisions apply for Grants and deadlines to be meet by the Vicinage
Divisions. The divisions include Criminal, Family, Probation and Civil within the Superior Court of New Jersey. These guidelines
assisted and guided vicinages as how and what needed to be done when applying for grants. The guidelines also, aided in assuring that
the Administrative Office of the Courts and Department of Treasury was aware of the Grant Funds, and then I could create the
appropriate Budgets.
Also, as the Grant Liaison it was my responsibility to keep the Criminal, Family, Probation and Civil Divisions abreast of up
and coming grants in a timely manner. I also, prepared the budgets for grant proposals for submission to the funding sources. Also,
d u e to my involvement with grants I became responsible for coordinating Camden Vicinage Drug Court Programs Grants. The Drug
Court Programs consist of Adult and Juvenile Clients. I created effective and efficient procedures for payment of Provider Bills for
Client Treatment, which includes audit procedures, approval procedures, compliance and timely payment of Provider Bills for the
Camden Vicinage. The development of these policies and procedures concerning OJP-Adult, OJP-Juvenile and DCI Grants, became

2. very beneficial to the Program Coordinators, Providers, Criminal Division, Family Division, Probation Division, Trial Court
Administrator, Care Recipients and the Finance Division. As a result of creating these procedures the line of communications with the
Funding Sources, Providers, Criminal, Probation and Family Division improved significantly. Also, monthly reports were disbursed to
the Division Managers, Drug Court Judges and the Trial Court Administrator reflecting grant fund usage.
My management responsibilities included administering company policies on personnel issues, management policies
concerning labor and union guidelines, disciplinary matters, operational issues, training and performance evaluations. I communicated
on a constant basis with the Legal Department, Operation Divisions, Sales, Human Relations and Customer Service with issues that
have a direct impact on the company’s progressive growth, operations and expansion. Also, I provided Executive Management with all
supporting data necessary to meet projected goals.
I have been with the Judiciary for over 15 years. I was in Camden County Finance Division 8 years and my responsibilities
included Grant Reporting, State/Grant Budget preparation and allocation, Spending Plan preparation, Salary Projections, NJCFS
transactions, Payment Voucher processing , Post Judgment Accounting, Purchase Orders, Fiscal Year End closings, Contract
Compliance, Fixed Assets Management and Employee Reimbursement. During my time here I have maintained a no past due policy
for all vendors on the Camden Vicinage’s Hot List; which has significantly reduced our prompt payment interest expense. I have also
resolved issues with vendors regarding payment discrepancies. Require all staff to maintain excellent customer service practices for
internal and external customers and to strive for positive resolution.
I also, created the Post Judgment Department within the Finance Division. This department took over the processing and
reporting of Civil Executions, of which Court Officers handled previously. This department has been in operations since 5/99 and it
has effectively and efficiently operated with limited supervision due to the training, policies and procedures I developed; as well as
proposals I wrote and the skilled staff selected. Administer recruitment of personnel, assuring equal opportunity, training and
conducting staff performance evaluations.
I managed the Finance-Probation Division’s Child Support Audit Department, Child Support Payment Processing Department
and Probation’s Fines/Fees for 4 years. During my time here I have been successful at reducing the pre-existing 5-year backlog of
Court/Non Ordered Audits and FDIM Audits. At the time I acquired the responsibility of the Child Support Audit Department there
were 161 pending audits on the log. The audits ranged from 1998 to current and I successfully reduced the audit log to 4 pending audits.
Also, during my time here I wrote a policy and procedure manual for Cash Collections/Processing and Internal Controls that
were in compliance with GAAP and GASAC. During my time in Probation/Finance, I developed and wrote Internal Controls
Procedures to assure the accountability for cash processing, shortages, bank deposits, separation of duties and deposit transactions for
cash and checks for both the CAPS system and ACSES system, (respectively Probation and Child Support).
I’ve been in the Child Support Enforcement Unit for 5 1/2 years; I have successfully cleaned-up and resolved the Escrow
Report, of which its transaction discrepancies ranged from 1998 through 2007. The current Escrow Report at the time of the
conversion to NJ Kids, the new Child Support 4D System, in 2009 contained zero transactions and this was achieved due to diligent
analysis, research and resolution skills. I also, successfully reduced the number of cases and amount of funds on the Undistributed
Report. Upon taking over the Undistributed Report in 1/07 it contained 500 cases and totaled $159,272.84 and as of our conversion to
NJKids the report was completely resolved and reduced to zero. I have also maintained the processing of Court Ordered audits, Non-
Court Ordered Audits and FIDM Audits and met all imposed deadlines. I also participated in the conversion process from ACSES to
NJ Kids. In addition, I completed CPM Certification at Rutgers University and graduated in June 2013.Currently, I am in the Finance
Division in the Camden Vicinage supervising the Child Support Audit Unit and the Bail Unit.
Throughout my time with the State of NJ I have continued to take any/all training that has enhance my knowledge, skills and
understanding of the functionality of the Judiciary and Legislative matters. I would like to meet and discuss your opportunity for the
Financial/Accounting Management position. I believe our discussion, my cover letter and my resume will reveal a mutual assessment of
my ability to be a valuable contribution to your organization. I would be pleased to meet with you and discuss the opportunity. Please
don't hesitate to call me at 215-849-7133(Home), 215-888-6634 (Cell).
Thank You
Flavin P Stovall
Accts. Mgr., (Admin. Super. II)
Superior Court of NJ, Judiciary, Fin. Div.