A well-run nonprofit must focus both on accomplishing its mission and managing its finances well. Learn how staff from all parts of the organization can contribute to its long-term sustainability. Running a nonprofit organization is about more than just well-executed programmatic work; it is also about the organizational structures that need to be in place to help maintain financial sustainability. Everyone in a nonprofit, from the executive director to the receptionist, has a role in the financial management of the organization

1. Financial Roles for Non-Financial Staff
Paul Konigstein
October 10, 2012
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2. INTEGRATED PLANNING
Advising nonprofits in: www.synthesispartnership.com
• Strategy
• Planning (617) 969-1881
• Organizational Development info@synthesispartnership.com
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3. www.mission.do
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4. KEY ROLES FOR
NON-FINANCIAL STAFF
Nonprofit Webinars
October 10, 2012

5. THE BUCK STOPS AT THE ED
Responsibilities
Non-Managerial 3
Admin Managerial 3
Fundraising Director 8
Program Manager 3
Program Director 5
Executive Director 11
Trustees 7
0 2 4 6 8 10 12

6. EXECUTIVE DIRECTOR
Five Leadership Lessons from Jean-Luc Picard by
Alex Knapp, Forbes Magazine blog

7. EXECUTIVE DIRECTOR
• Understand the organization’s financial impact
on the community
• Know and monitor financial drivers
• Insure the organization’s financial
sustainability
• Communicate expectation that all direct
reports engage with finance and empower
them to manage their budgets

8. EXECUTIVE DIRECTOR
• Engage the Board in the organization’s
finances
• Represent the organization’s finances to
donors
• Make sure finance staff communicates
information clearly, consistently, accurately,
and promptly
• Know and follow finance policies and
procedures

9. EXECUTIVE DIRECTOR
• Be aware of conflicts of interest
• Create a culture of collaboration
• Assign responsibility for grant and legal
compliance and proactively monitor
compliance outcomes

10. TRUSTEES

11. TRUSTEES
• Understand the organization’s financial impact
on the community
• Know and monitor financial drivers
• Set (approve budget) and monitor (review
financial statements) financial goals
• Know financial goals and expect demonstrated
progress toward these goals

12. TRUSTEES
• Understand how financial goals relate to the
strategic plan
• Insure the organization’s financial
sustainability
• Understand finance related Board legal
requirements (ex NYPMIFA)

13. PROGRAM DIRECTOR

14. PROGRAM DIRECTOR
• Know financial drivers and monitor associated
program outcomes
• Communicate expectation that all direct reports
engage with finance and empower them to
manage their budgets
• Know and understand variances from budget and
their programmatic and financial implications
• Know and follow finance policies and procedures
• Represent program finances to donors

15. PROGRAM MANAGER

16. PROGRAM MANAGER
• Know and understand variances from budget
and their programmatic and financial
implications
• Know and follow finance policies and
procedures
• Make program operations transparent

17. FUNDRAISING DIRECTOR

18. FUNDRAISING DIRECTOR
• Understand program profit and loss and
overhead recovery
• Understand unrestricted, temporarily
restricted and permanently restricted net
assets
• Understand when a gift can be “counted”
• Know and understand variances from the
fundraising budget and their programmatic
and financial implications

19. FUNDRAISING DIRECTOR
• Know and follow finance policies and
procedures
• Develop and maintain a system for
synchronizing development data with finance
data
• Make development operations transparent
• Understand development compliance
requirements

20. ADMINISTRATIVE MANAGERIAL STAFF

21. ADMINISTRATIVE MANAGERIAL STAFF
• Know and understand variances from
department budget and their financial
implications
• Know and follow finance policies and
procedures
• Make department operations transparent

22. NON-MANAGERIAL STAFF

23. NON-MANAGERIAL STAFF
• Know and follow finance policies and
procedures
• Report anything suspicious
• Protect the organization’s assets

24. Paul Konigstein
paul@missionfirstfinance.com

25. Find listings for our current season
of webinars and register at:
NonprofitWebinars.com
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