The document provides guidance on organizing files and folders for small business owners, emphasizing the importance of a structured directory system to enhance efficiency. It suggests creating a hierarchy of folders that can grow with business needs and includes tips on adjusting folder structures even if set up later. For further assistance and tech inspirations, the document encourages visiting the author's website.

1. Your Logo@Twitterhandle
FILES & FOLDERS
IN YOUR SMALL BIZ
HOW TO ORGANIZE YOUR
@nspiriting

2. inspir ing
The place to go for tech inspirations
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3. Spending lots of time finding a file isn’t
particularly the greatest fun for a busy
business owner.
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4. If you have trouble remembering where
you’ve put a certain file, you need a system.
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5. How do you organize files
?
on your computer
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6. When starting your business, in a relatively
short time frame, there will be hundreds of
tasks coming your way.
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7. Most of them will be much more
important than learning how to use a file
management system.
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8. How to set up a
?
Directory Structure
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9. A directory structure as it pertains to the
organization of files into a hierarchy of
folders …
is something that applies to your computer
as well as to your email inbox.
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10. A directory structure should be:
Uncomplicated
Being able to grow with your
demands
1
2
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11. Why using folders
?
as an organizational structure
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12. Help to keep track of where
something can be found.
1
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13. Folders provide an ideal tool for
managing the data itself.
2
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14. They can be used to stack up files,
so that you can back them up,
validate them, and restore them in
the event of a problem.
3
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15. A Template of
Empty
Subfolders
Having a folder structure for your
client-related work will allow you to
sort files away quickly and find them
again with almost light speed.
Image of you
@nspiriting

16. The structure will depend on what your
business model is about.
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17. Create an empty group
of folders and
subfolders
that fit your
administrational and
organizational purposes,
and save it somewhere as a
dummy folder.
TIP
@nspiriting

18. How to adjust
?
your folder structure
@nspiriting

19. Setting up an organizational structure of
files and folders is ideally done at the
beginning of your business venture.
N@nspiriting

20. Should you have missed it …
you can still do it!
@nspiriting

21. Given you have some
structure or maybe even
no structure at all:
choose a cut-off date, at
which the old location
becomes a read-only
archive.
Any changes must be
made in the new location.
TIP
@nspiriting

22. Use captivating images
to reinforce your points
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BEST PRACTICE
TECH TIPPS
FOR YOUR SMALL
BUSINESS ?
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23. Extra info… This slide has a colored rectangle overlay onto of the image
Need clarity on how
to move forward
with your business?
Book a Clarity Session
@nspiriting
[ Clarity Sessions are a downright useful service for
entrepreneurs who need help with their technical needs. ]

24. inspir ing
The place to go for tech inspirations
http://inspiriting.biz