The document introduces the File & Letter Tracking and Management System (FLTMS), a web-based application developed by the State e-Governance Mission Team to enable tracking of files and receipts within government departments. FLTMS allows for digitization of receipt and file movement, linking receipts to files, monitoring pendency, and searching and reporting functions. It aims to improve efficiency over manual systems by reducing repetitive data entry, lost records, and lack of tracking. The key benefits are easy tracking of files and receipts, increased transparency, record management, and enforcement of uniform procedures.

1. Design & Developed by
State e-Governance Mission Team (SeMT)
IT&E Department, GoWB

2. Introduction
All Govt. Departments / offices deal with large number of
Letters/Files. The basic problem in the manual system is
repetitive entries at every level of handling a
Receipt/File, disappearance of the receipt and lack of a
mechanism to track the location of a File/Receipt. As the
number of Receipts and Files increases, the problems get
compounded and further, affect the efficiency in handling
files.
Keeping in view the above, a Web enabled application
namely File & Letter Tracking and Management System
(FLTMS) is developed to serve as a tool to enable the
tracking of the location as well as the movement of any
File/Receipt, besides for monitoring the pendency of
Files/ Receipts with proper user authentication.

3. Key Features:
 Diarising of the receipts
 Opening / Create of new files
 Linking the receipt letter/file to a file
 Files/Letter / receipts Movement
 Monitoring the pendency of files/receipts
 Timely review (disposal) of files/receipts
 Retrieval of information through powerful search
 Dispatch of files/receipts
 Queries on receipts/files
 Generation of reports

4. Advantages of FLTMS:
 Easy Tracking
 Improves Efficiency and Transparency
 Record Management
 Monitors Pendency
 Enforces a uniform working procedure

5. Technology Platform :
 Open Source Standards tools and technologies
Benefits :
 Less Paper Office
 Reduces the Logistics (cost, time, resources,
and etc.) involved in manual way of working.

6. FLMTS Covered Module:
1.Admin Section
2.File Section
3.Letter Section
4.File & Letter Tracking System
5.MIS Section
FLTMS_User_Manual_cum_Handbook.doc
(Details of the presentation are showing
by live demonstration of
the application software)

7. Presented By:
State e-Governance Mission Team
(SeMT)
IT&E Department, GoWB