The document discusses cash management practices at the Food Corporation of India (FCI). It explains the key cash books used - receipt cash book, payment cash book, and petty cash book. It also describes how inter-office remittances are calculated, subsidiary ledgers are prepared, and advantages of maintaining systematic cash management records. Overall, the document provides guidance on effective cash management processes and how to digitize records for improved efficiency at FCI.

2. To gain the practical knowledge.
To learn about cash management.
To gain the knowledge of how funds are managed
by the FCI.

4. FCI was set up on 14th January 1965 under the Food
Corporation Act 1964.
Objectives of FCI are as follow:-
oEffective price support operations – to safeguard the
interest of farmers.
oTo make food grains available at reasonable prices,
particularly to vulnerable section of the society.
oTo maintain buffer stocks as measure of Food
Security.
oTo intervene in market for price stabilization .

5. Focus of FCI is on:-
Professional excellence in Management of food
grain and other commodities.
Transparency and accountability in transactions.
Optimum utilization of resources.
Continual improvement of systems, processes and
resources.

7. CASH MANAGEMENT
INFLOWS OUTFLOWS
INVESTMENT
OF SURPLUS

8. CASH
MANAGE-
MENT
BOOKS
RECEIPT
CASH
BOOK
PAYMENT
CASH
BOOK
PETTY
CASH
BOOK

9. RECEIPT CASH BOOK:- provides a complete record of
all cash, cheques, demand drafts, and money orders
etc, received.
DATE PARTICULARS VOUCHER
NO.
DR.
CASH
DR.
BANK
CR.
SUNDRY
DEBOTRS
SUNDRY
DEBTORS
LEDGER FOLIO
NO.
CR CR CR

10. PAYMENT CASH BOOK:- provides a complete record
of all payments in Cash or by cheques or outward
remittances.
DATE PARTICUL
ARS
CHQ.
NO.
VOUCHER
NO.
DR.
CASH
DR.
BANK
DR.
SUNDRY
CREDITOR
S
SUNDRY
CREDITORS
LEDGER FOLIO
NO.
DR
.
DR
.

11. PETTY CASH BOOK:- provides a convenient means of
recording all the small transactions.
Expenses of petty cash in total will be incorporated
daily in the “payment cash book” by the name “petty
cash control”.
DATE PARTICUL
ARS
VOUCH
ER NO.
CR.
PETTY
CASH
DR.
PAY
AND
ALLOW
ANCES
DUE
DR.
ALLOWA
NCES FOR
TRAVELLI
NG
DR.
POSTAGE
S
DR.
PRINTING &
STATIONERY
D
R.
DR
.

12. DAILY CASH BALANCES ARE RECORDED IN THE
FOLLOWING WAY:-
DATE OPENING
BALANCE FOR THE
DAY
RECEIPTS FOR
THE DAY
TOTAL
(2+3)
PAYMENTS FOR
THE DAY
CLOSING
BALANCE
(4-5)
1 2 3 4 5 6

13. At the end of each month, receipt and payment cash
book are totaled and a summary of total cash
transactions is prepared in the following form:-
PARTICULARS AMOUNT
(RS.)
BALANCE AT THE BEGINNING OF THE MONTH
ADD (+) :-
1. Receipts other than transfer in and inter-office-remittance inwards
2. Transfer in
3. Inter-office-remittance inwards
TOTAL
LESS (-) :-
1. Payments other than transfer out and inter-office remittance outwards
2. Transfer Out
3. Inter-office-remittance outwards
TOTAL
BALANCE AT THE END OF THE MONTH

14. IOR deals in providing credit limit to the zonal
office, depot, and regional office according to its
credit cash limit for the transaction.
Balance in the evening is transferred to Mumbai
branch which is the head office of the west zone.
In a day the office cannot withdraw more than its
credit limit and next it starts with the new balance.

15. FORMAT OF IOR :-
ACCOUNT OF :-
ACCOUNT NO :-
DATE PARTICULARS DR. CR. BALANCE

16. STEPS TO CALCULATE IOR :-
DETAILS OF
THE BANK
• IOR deals
with cheque
and not in
cash
VERIFICATION
OF
TRANSACTION
S
• Verification
with
payment
cash book
CALCULATON
OF IOR
• Preparing list
of daily
transactions
according to
bank
statements

17. Breaks out a single general ledger account into
subgroups that share common information.
Provides more detailed information about individual
accounts than a general ledger.

18. FORMAT OF SUBSIDARY LEDGER :-
DATE PARTICULARS J
/
F
DR. CR. BALANCE

19. STEPS TO PREPARE SUBSIDARY LEDGER :-
INDEX
INDIVIDUAL ACCOUTS FOR EACH
PARTY
DR. ENTRIES- SALES BOOK
CR. ENTRIES- RECEIPT BOOK
REMAINING BALANCE-BALANCE

20. ADVANTAGES OF SUBSIDARY LEDGER :-
It helps to maintain systematic record.
It helps to give accurate information for a particular
time period.
It is useful for the future reference.

21. Training provided was really good.
Practical knowledge.
It was a great experience.
Applicability of theoretical knowledge in the real
world.

22. Cash Management is done manually.
Records were mainly maintained through books,
which created complexity.
Lack of motivation among employees.
Working environment is not good.
Lack of appreciation and acceptance of new ideas.

23. Working environment should be improved.
Employees should be motivated.
Training should be given to employees for new
methods.
Computerized work.