SlideShare a Scribd company logo
External Share for
Confluence
• It’s not uncommon to want one-off or
occasional input from an outside party on a
document.
• Unfortunately, any collaborator added to your
Confluence instance will cost you a total of one
license.
• External Share for Confluence lets you avoid
these costs by sharing secure links to live
Confluence pages with partners, customers,
and other teams who aren’t on your instance.
Save on Confluence license
costs
• External Share for Confluence is an ideal tool
for sharing the odd Confluence page from time
to time, e.g. when a legal team needs a client
to review a contract.
• However, if you need to share a bunch of
related pages, that’s fine too. Just enable the
sharing of child pages and you can share a
whole page tree, or even an entire Confluence
space.
Share a page, page tree, or even
a whole Confluence space
• To save on licenses, many organizations will
export Confluence documents to Word or copy
the information into some other shareable
format.
• But then you’re no longer collaborating in
Confluence, your docs are duplicated, and it’s
harder to track which version is which.
• External Share for Confluence enables
external users to view, comment on, and add
attachments to live pages, letting Confluence
remain the single source of truth for your
company documentation.
Collaborate on documents in
Confluence, not outside it
• Each External Share link has a secure URL
with a unique 16-character code and optional
time limits and passwords for extra protection.
• This makes External Share for Confluence the
perfect tool for regulated organizations such as
banks and government bodies sharing
sensitive information.
Excellent data security
6
External Share for Confluence
External collaborators can watch for changes
• To streamline collaboration further, our External Watch feature lets external users
receive email notifications whenever a page gets updated.
• That way you don’t have to resend links, and internal and external users stay on the
same (Confluence) page.
External Share for Confluence
• Apart from the ability to add comments and
attachments, pages are read-only, with
granular permissions dictating what external
users can see, e.g. they won’t see child pages
unless you share them.
• Confluence admins can manage and monitor
link sharing, restricting which users can create
links or ensuring that links are shared only with
specified email addresses.
Internal users keep control of
Confluence content
• Confluence admins can use our application
programming interface (API) access feature to
set up cool automations for the way your
organization shares pages externally.
• For example, you might want to automatically
create an External Share link whenever a
Confluence page gets published, or
automatically send links by email and get
documents to where they need to be quicker.
Automated share management
• Custom domains for public documentation is the
most voted-for Atlassian Cloud backlog issue
ever and recently passed its 10th anniversary.
Luckily, External Share for Confluence offers a
great workaround by letting you customize your
External Share URLs.
• Instead of confluence.external-
share.com/content/2b39750c-23fc-48bf-a570-
1j4e36459e94, you can have my-
company.com/super-useful-articles. This allows
you to share a page, page tree, or entire
Confluence space that’s fully branded to your
company.
Custom domains and links: the most
requested feature of Confluence ever

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External Share for Confluence

  • 2. • It’s not uncommon to want one-off or occasional input from an outside party on a document. • Unfortunately, any collaborator added to your Confluence instance will cost you a total of one license. • External Share for Confluence lets you avoid these costs by sharing secure links to live Confluence pages with partners, customers, and other teams who aren’t on your instance. Save on Confluence license costs
  • 3. • External Share for Confluence is an ideal tool for sharing the odd Confluence page from time to time, e.g. when a legal team needs a client to review a contract. • However, if you need to share a bunch of related pages, that’s fine too. Just enable the sharing of child pages and you can share a whole page tree, or even an entire Confluence space. Share a page, page tree, or even a whole Confluence space
  • 4. • To save on licenses, many organizations will export Confluence documents to Word or copy the information into some other shareable format. • But then you’re no longer collaborating in Confluence, your docs are duplicated, and it’s harder to track which version is which. • External Share for Confluence enables external users to view, comment on, and add attachments to live pages, letting Confluence remain the single source of truth for your company documentation. Collaborate on documents in Confluence, not outside it
  • 5. • Each External Share link has a secure URL with a unique 16-character code and optional time limits and passwords for extra protection. • This makes External Share for Confluence the perfect tool for regulated organizations such as banks and government bodies sharing sensitive information. Excellent data security
  • 6. 6 External Share for Confluence External collaborators can watch for changes • To streamline collaboration further, our External Watch feature lets external users receive email notifications whenever a page gets updated. • That way you don’t have to resend links, and internal and external users stay on the same (Confluence) page.
  • 8. • Apart from the ability to add comments and attachments, pages are read-only, with granular permissions dictating what external users can see, e.g. they won’t see child pages unless you share them. • Confluence admins can manage and monitor link sharing, restricting which users can create links or ensuring that links are shared only with specified email addresses. Internal users keep control of Confluence content
  • 9. • Confluence admins can use our application programming interface (API) access feature to set up cool automations for the way your organization shares pages externally. • For example, you might want to automatically create an External Share link whenever a Confluence page gets published, or automatically send links by email and get documents to where they need to be quicker. Automated share management
  • 10. • Custom domains for public documentation is the most voted-for Atlassian Cloud backlog issue ever and recently passed its 10th anniversary. Luckily, External Share for Confluence offers a great workaround by letting you customize your External Share URLs. • Instead of confluence.external- share.com/content/2b39750c-23fc-48bf-a570- 1j4e36459e94, you can have my- company.com/super-useful-articles. This allows you to share a page, page tree, or entire Confluence space that’s fully branded to your company. Custom domains and links: the most requested feature of Confluence ever