This document summarizes a mobile technology solution called SmatForms that streamlines business processes by replacing paper-based systems. SmatForms allows users to design mobile forms, publish them to field devices, and capture and sync data in real-time. It provides features like GPS tracking, signatures, and customizable templates. SmatForms improves efficiency by eliminating delays from physical document transmission and enables remote data collection and real-time visibility.

1. Streamline Business Processes Using Mobile Technology

2. Existing System-Paper Driven
• Existing reporting system is
manual and paper driven.
• Cumbersome and time
consuming
• The data is collected by own
sources at remote locations,
then entered and
transmitted to central
location, where the
processing is done

3. Simplify the Paper Process

4. The ‘1st Mile’ is Critical
The “1st Mile“ - Having the ability to capture the
document or information at the very beginning
of the business process to speed the whole
process up and eliminate bottlenecks along the
way.

5. The SmatForms Mobile App Platform
1. An integrated mobile app platform which allows collection of field data (GPS, Photo, Signatures,
barcodes, Calculations, Text, date and time stamp) collation of same in the cloud and offers
analysis & necessary responses.
2. A ‘Container App’-Build Multiple Diverse Application under SmatForms

6. 1. Get started by
designing a Form,
uploading a Doc
or creating a Task
on the Smatforms
website.
How SmatForms Works
2. Field officers
download the
Smatforms app,
enabling you to
instantly publish to
their devices
4. Keep track of
progress and see the
data live on the
Smatforms website
3. Field Officers
capture data and
complete tasks in the
field
5. Receive your
data in a variety of
formats or integrate
directly with the
Smatforms API
SmatForms is a Container App-Container apps are the holding tank for mini apps. The advantage is that
SmatForms app is already deployed in an App Store (Apple App Store ,Google Play and Nokia Store). Mini apps is then
built and deployed within the container app whenever needed.

7. Replacing paper with electronic forms is easy, reduces
business costs and wasted time.

8. Mobile Reporting
The Ability for user to submit a variety of issues and specific reports is core to the
SmatForms functionality. Typically a report takes less than one minute to complete,
effortlessly capturing valuable information like location (GPS), and Photo, signatures,
text, barcodes, etc.
The images below provides a visual representation of how a report is made through the
SmatForms mobile app.

9. Internal Only Service Request
In addition to a suite of comprehensive reporting tools for the field officers, the
SmatForms Platform is also a paperless work order solution.
Our mobile apps have a hidden set of service requests available only to accredited
staff, allowing specific certain field reporting.
1.Internal only requests
2.Hidden from all but accredited staff
3.Detailed information with customized secondary questions
4.One click option for on the go reporting
5.Paperless

10. Mobile Work Management
TASK
Assign Task or document out to specific members of
staff in the field. You specify a date & time to complete
the task by & can optionally specify a location assigned
User MUST view the specified documents ‘Instruction’.

11. See what's Happening in the Field
Build Geo-Location Database of ALL Assets

12. SmatForms for Internal Use
LOGISTICS
FINANCE
HSE
Audit
HR
Logistics
Department
• Pick up and
Delivery
• Bill of Landing
• Driver Daily Log
• Damage Report
• Accident Report
•Freight Forms
• Trip Report
• Mileage Form
Warehouse +
Inventory
• Inventory
Collection
• Product Inventory
order
• Risk Assessment
• Inspection Form
•Incident/Injury
Report
Finance
• Time Sheet
• Expense report
• Invoice
HR Dept
• Performance
Appraisal
• Vacation Request
• Evaluation Form
Depot Report
• Daily
PMS/AGO/DPK
Stock report
Marketing
• Customer
satisfaction survey
• Complain form
Field Report
Field Data Template
Templates for Field Data
Template for Pipeline Data

13. Bring Your Own Device (BYOD) Policy
SmatForms provide a single, secure Container on a
wide range of mobile devices for corporate
applications and data.
SmatForms separate company data from personal
information, preventing data leakage between
application
• SmatForms uses 256 bit AES encryption
communication between the client and the
server.
• One View of all devices connecting to
company data from a central console
• Set Users access roles
• Manage SmatForms Container only-Non
Intrusive for BYOD.
By making SmatForms applications members of a container, Company Corporate
information is protected in cases where the employee loses the device, cuts ties
with the company, or in any number of other scenarios.

14. Business Intelligence
• No matter where your data is coming from,
SmatForms Business Intelligence transforms it
into a simple, engaging, and intuitive experience
to help you and your users understand your
numbers.
• You would be able to visualize its business data
with interactive dashboards & monitor its KPIs in
one place.
• Simply Drag & Drop tables and charts into
dashboards and if desired include interactive filter
elements.
• Use our interactive timeline to quickly browse
through historical; data. At the same time,
SmatForms enables You track all operational data
in real-time.

15. Custom Branding: Our Solution Becomes Your Solution

16. No Internet?
We engineered SmatForms Mobile App to be reliable and
robust in the most remote and challenging situations.
We know that even when there’s no internet, The Citizen and
your team in the field still need to get the job done.
with SmatForms App you can.

17. Business Benefits
Digital forms save valuable time!
Conduct stock audit, Sales
invoice, HSE inspections and so
much more without waiting for
paper forms to be printed or
shipped, and the completed
forms can be emailed to your
office right from the field .
Working with your data shouldn't
be complicated! We make it easy
by providing cloud storage for your
reports and you can export data to
Microsoft Excel on your office
computer or Google Docs.
Encourage accountability and
efficiency by replacing paper
forms that are easily lost or
damaged in transit with track-able
electronic mobile forms.
Use phones or tablets you already
own. Our forms will work on
Android & Nokia X, Nokia XL Series.
Windows iPhone and iPad available
soon
Eliminate duplicate effort and
minimize the time it takes to
obtain useable data for reporting
by using a digital system that gets
you results in real-time.
Go green and lower your expenses
by replacing costly and easily
outdated paper forms with
electronic "smart forms" that can
be quickly and easily deployed to
your mobile workforce.

18. Data Security
• On Device, we use AES 256 encryption
keyed by the user’s password to
ensure the user’s core information is
kept secure.
• Communication, We use 256 bit
Secure Socket Layer (SSL)
communications to transfer data
between the app and the web
platform.
• On Platform, By default, our platform
uses the same 256 bit SSL
communications for any user login
into the secure website.

19. Hosting-Your Place or Ours
Your data, your choice
We believe that because it’s your data involved, you should have the choice of
where to host it. That’s why Smatforms is the only mobile forms solution that lets
you host in a Cloud service or on your own servers.
You get all the same great Smatforms features, while also meeting your business
and regulatory requirements.
Your place Ours
• Why spend money on servers when we
already have them?
• With Smatforms Cloud services you get a
fast, robust service that keeps your data
secure and always available.
• We use Windows Azure – the same
platform that runs Microsoft Bing and
Hotmail. And with a Microsoft backed
99.9% Service Level Agreement for
availability, you can be sure Smatforms will
be there when you need it.
• This allows you to install Smatforms
on your own servers, thereby
ensuring that all Smatforms data
flows directly between your mobile
users and your servers.
• To host the Smatforms Server, All
you need is an internet accessible
server running Microsoft Windows
Server with SQL Server database.
• We’ve made the installation process
quick and easy for your IT
professionals to follow so that you
can get up and running faster..

20. Integrate with Other Systems
ArcGIS brings together maps, apps, data, and people
to make smarter decisions and enable innovation in
your organization or community.
Klipfolio is an online dashboard platform for building
powerful real-time business dashboards for your
team .
GeoOp is a complete job management solution, low
cost, easy to use, it's wherever your team are, and
can be used on any device
Twilio lets you use standard web languages to
build voice, VoIP and SMS applications via a web
API.
Push or Pull data using an
FTP Server
Google Drive,
Spreadsheets
Push & Pull data
with one drive

22. Next Step
• Get a FREE 14-day trial
account
• Browse our forms library
• Build your own custom
forms
• Have our Pro Service team
convert your paper forms
Apeh Gabriel
CEO/Co-Founder
08035240802
apehg@smatforms.com
www.smatforms.com