Exenta is a human capital management software that integrates various HR functions such as recruitment, onboarding, performance management, training, payroll, and travel into a single platform. It aims to provide organizations with tools and analytics to make better strategic decisions, streamline processes, increase productivity and engagement, and help HR teams lead their organizations into the future. The platform offers customizable modules and workflows to meet each organization's unique needs."

1. Exenta
Human Capital Management
Simplify Your Workforce

2. EXENTA ALL THAT YOU NEED AND MORE
Traditional human resource practices are changing and human resource
management of organisations have transformed into the most important function of the organization.
In today’s business scenario, organizations cannot afford to have a human resource department which
fails to contribute to the organizations growth and lead modern thinking. To guarantee their viability
and ability to contribute, HR managers need to think of themselves as strategic partners. In this role,
the HR person contributes to the accomplishment of the organizations worldwide business plan and
objectives in accordance with its development.
As strategic human resource takes lead role in organizations, the
Human resource teams have to evolve themselves from the traditional practices toward a process
oriented environment. For strategic Human resource to prevail in organizations information is the
key. The Human Resource teams would have to adapt to new tools which would provide them with
the flexibility of making well informed decisions.
With organizations becoming talent centric, effective human resource
practices would be the key drive towards the future. Unless the human resource teams are armed
with information and analytics they would be left behind in the globalized world where competition is
as intense as ever.
In today’s world where business dynamics change by the hour, effective
human capital management and tools are fundamental to support the human resource teams to lead
their organisations towards the future.
“ Improve employeea high
productivity and garner
“
ROI for your organization
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3. 78%
“ Exenta facilitates
information for
Onboarding Profile Completes
better decision
making, boosting
your organization's
growth
“
Exenta HRMS is a unique
platform that integrates and automates
the entire workforce management into a
one-stop business information system.
Exenta has twenty well-defined modules
that can track, optimize and streamline
every aspect of HCM. Exenta manages
every single process of your organization
helping you manage mission critical
operations. Exenta helps you plan your
workforce for the future and also engages your employees with transparency.
We help you to work towards retention
of your employees and a happy work
force. Each module has a comprehensible dashboard, simple & straightforward
UI and most importantly customizable
reports.
Have you ever thought which
could be your best method to hire? In all
phases of your Organization—recruitment, training, development, retention,
and performance planning— Exenta
helps you do the best at ease. Today
every decision, plan, or process has to be
aligned with the core business strategy
of your organization and unless you do
that you don’t become a part of your
organizations strategy and you need
tools which would help you reach there.
www.exentahrms.com
To participate and contribute in
business discussions, your strategic
business tools must not only ensure
smooth systems and processes, but
consider the strategic impacts of talent
and organizational choices. It is all about
creating and delivering value aligned
with the organization’s objectives.
Exenta allows you to hand pick and
customize the features you want based
on your organizational requirements to
create tailor-made HRMS creating a
completey customizable solution for
your organizational needs. HR’s transformation over the years from administrative cost centre to strategic business
partner continues to evolve. Choosing
your HRMS has become so critical today,
you need to know if the tool you choose
would act as a strategic partner for the
future. Exenta truly meets the requirement of your strategic operations and
our teams are there to handhold you as
you prepare to face the challenges of the
future.
Our Mission
“
To bring a change in
the business practices of the enterprises by delivering
high quality innovative solutions at
affordable costs,
empowering them
to become better
informed organizations, enabling them
to make better decisions and excel in
their business.
“
Exenta –As your strategic HR partner
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4. Time
Management
Absence Management
Approval Workflow
Asset Register
Asset Allocation
Purchase Orders & Contracts
Leave Encashment
Workforce Planning
Custom Reports
Sourcing & Social Recruitment
Asset Disposals
Applicant Tracking & Recruiting
Asset Tracking
Resume Management
Offer Letter Management
Campus Recruitment
Candidate pre-assessment
& Interview Co-ordination
Asset
Management
Recruitment
Recruitment
Workforce Scheduling
Productivity Analysis
Paid Time off
Configurable Attendance Rules
Employee Data Management
Employee Service Records
Employee Skill Matrix
Maintanance
Warranty
Exenta
HCM
Manage Inactive Employee
o
Onboarding New Employees
Document management
Performance
Management
Organization Hierarchy
Custom Reports
Learning
Management
Learning
Employee
Management
Exenta
Employee
Management
HCM
Performance
Management
Configurable Appraisals
360 Reviews
9 - Box
Management
Training Administration
Trainer Management
Online Learning
Individual Learning Plans
Training Calender
Training Assessment
Bell Curve
Transition
Management
Succession Planning
Career Planning
Transaction
Management
Normalization
E - Compensation
Position Mangement
Employee Transfers
Track Training budgets
Employee Promotions
Learning Reports
Employee Onsite
Professional Certification
Deputation
Global Payroll
Global Payroll
Manage Employee Probation
Custom reports
Streamline Travel Request
Integration With Expense
Managementg
Separation management
Employee Termination
Travel Kit Allowance
Exit Interview
Rule based Travel Mode & Class
Exit Clearence
Travel Extension & Preclosure
Exit Survey
Attrition Analysis
Exit Exit
Management
Management
Travel Desk Management
(inhouse & Agency)
Payroll Processing
Tax Management
Benifits Administration
Build CTC Components
Automated Declaration Forms
Expense Management
Custom reports
Travel
Travel
Management
Management
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5. Employee Onboarding
“
Onboarding
nt
Emp
loym
e
t
llme
n
Enro
itme
nt
Revenue
Recr
u
Exenta offers specialized custom software
application development, which takes
care of all the technical aspects and specifications, and also
integrates a dynamic
functionality to successfully meet the
business requirement.
Our main objective is
to present customized
solutions which can
help reduce your
working overheads,
and increase your
business ROI.
is an integral
the organization ensuring a
part of the Human resource department
smooth transition from a new hire to an
which is always overlooked. The first
employee.
impact you make on a new hire is going
to leave an ever lasting impact about the
organization. The first few days of a new
hire are the most anxious days and
Exenta helps to ease out the anxious days
by engaging them from the moment they
enter.
The job responsibilities and the
employee settings are set up when the
he/she on boards through this module. A
wide range of analytics and reports make
this module in Exenta very exciting for
the user.
Exenta’ s onboarding management system helps you get all prerequi-
“
site data from the new hire before he
joins the organization. The new hire
would be able to build his profile and
manage his documents right after the
Streamline
“of employeesentry
into
your organization
using Exenta's
ideal Onboarding
system
“
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hiring is completed. The HR department
would be able to build a checklist of all
the requirements of the new hire and
get all his necessity done , be it his
machinery or his business cards. The HR
department would be able to build
customized checklist for every new hire
and get them organized before he enters
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6. “ Effectively
manage a transpar-
Time and Attendance system is a
Wide range of Analytics and
single system that integrates these two reports give you a complete insight into
critical HR tasks of your organisation. It excessive leaves, late comings, early
has the ability to adapt to your organiza- leavings and productivity too.
tional policies through configurations.
Exenta allows leaves to be applied
through the system and manages the
Performance Management
approval process through workflow
defined by the organization. Employees
Exenta’ s Performance manageno longer have to chase their leave
ment software is a complete solution to
requests and HR does not need to
your performance & appraisal needs. It
follow-up with people to reconcile their
replaces frustrating and time-consuming
absences.
manual employee performance appraisal
effective perforAutomated Leave balances and processes with an
mance review cycle.
process of regularization of late comings
and unapplied leaves makes life easier
for the HR department and the employee. Maintaining different work schedules (Shifts) ; leave encashment, Person
on Duty (POD) , permissions all these
can be managed by a series of rule
configurations.
Biometric Integration: If you are
using a biometric machine or any other
attendance automated marking system
in your company then opportune can
automatically import and process your
attendance data in a variety of formats.
option to review & resolve discrepancy
due to punch error can be simply done
by regularising record history for the
employee.
Performance Management is
completely configurable and lets you
decide the performance components you
want to use for your performance
appraisal. Be it KRA, Competency Mapping, Development Plan, project based
evaluation, 360 degree appraisal, Goal
setting or Journals you can align with
your organisational strategy and also
give weightage to each of these components based on the annual performance
strategy decided by your organisation.
60%
15%
ent appraisal system
and generate better
employee satisfaction
Ease of evaluation, be it self-evaluation or appraiser / reviewer Exenta
makes it very easy to use and to set goals
or KRA as defined by the workflow. The
user has to choose an option of rating or
scoring and define the parameters.
Normalization is an integral part of
Exenta and is made available to the HR
team for the normalization process.
E-compensation is automated or
you can decide to take the manual way.
Revision letters, employee feedback are
all integral part of Exenta. Exenta
completely automates your performance
appraisal process and helps your Organisation move towards a transparent
Performance Management process. This
keeps your employees motivated and
improves productivity.
40%
85%
27%
73%
70%
6
“
Time and Attendance
30%
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7. Exit Management
Exenta automates the employee separation process for you. From confirming
an employee's resignation, meetings
with the managers, retention of employees or off boarding providing Exit clearances, to collecting keys, materials, automobiles, credit cards, laptops, or more.
You will know that your organization
disabled system access, login rights,
payroll, benefits, email, phones, and
everything else needed to off board staff.
You can manage all the variables in your
organization's employee separation
policy, allowing your team to get it all
done, and get more done, in less time.
Exenta also has a comprehensive exit
interview management system, and also
does all employee settlements. Letters
issued to the employees are automated
and the system would make the letters
available only after all clearances are
done. Analytics, attrition control,
reasoning for staff leaving are all
mapped for critical decisions for HR
Managers.
Flexibility of
“designing your
own workflows
with zero customization saves
you time & cost
“
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Recruitment Management
Exenta’ s recruiting software platform
provides organizations the tools they
need to attract, screen, and hire top
talent globally, increasing the quality of
hire while decreasing time and cost per
hire. Exenta’ s job requirement gathering
and approval process can be managed
the workflows. Approved jobs can be
directly posted to the social medias and
the career page portal which is a part of
Exenta in your website. Exenta has the
option of adding recruiters and recruitment agencies. Recruitment agencies get
a login and would be able to post
resumes for the particular jobs. They will
also be able to track the status of the
resumes posted and can also issue automated invoices. Every job can be
assigned to multiple recruiters. These
recruiters can be coordinating points and
can coordinate the entire interview.
Every job has its own settings & you can
define the criteria for shortlisting candidates, define who would be shortlisting
for the particular job, who would make
the hiring decision, also the round of
interviews and the interviewers.
The resume bank is a storage for
all resumes. Resumes are parsed maintained for easy review for the future.
Each resume is identified with a unique
number and the history of the resume is
also maintained. The organisation can
setup the resume expiry period, and
organisations can initiate the automatic
resume update program where the
owner of the resume would be send an
automatic email and a template to
update online.
Analytics and reports, reassigning jobs to another recruiter and very
flexible to use recruitment management
makes Exenta’ s recruitment management system very flexible and exciting
to use.
Evaluation forms can be setup by the
interviewers themselves and the recruiter can consolidate and push for the final
approval defined by the workflow. The
resumes can be viewed in parsed format
or can be downloaded to have a better
look. The option of getting better information from the candidate or getting
some documents before the hiring
decision is available and left for the
organisation to decide what their hiring
strategy is and if they want to use it.
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8. 8
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9. Training Management
Trainers can be internal or external.
External trainers are given login to
Exenta where they can upload training
materials and see people attending the
training and their profiles. The trainer
page shows how the trainer is ranked and
feedback on his trainings based on
feedback given by the training attendees.
The impact of training is evaluated after
a certain period which is configured by
the organization. Annual training calendars and monthly training calendars are
available for the employees to check the
availability of trainings and also apply for
them. Trainings suggested during
appraisals and other reviews are also
linked with the training module making it
a holistic management tool to manage all
your training needs.
Exenta’ s Learning Management
System allows you to publish and deploy
media-rich content.
Pre-loaded
templates as well as test, assessment and
collaboration tools allow you to design
and deliver courses with ease. Automated certificate management issues certificates to your employees after completion
of each program.
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multifarious
“Manage and related
travels
“
Exenta transforms the delivery and
management of training and learning
with its powerful online training management and learning management
Module. Exenta has two main areas
which is organisational training management and organisational learning Management. Exenta’ s Training Management
program enables you to analyse organisational training needs. Nominate your
team for trainings, schedule trainings,
track and report on employee training,
training feedbacks and training evaluation as a part of the program.
administration with
ease
Global Payroll
Managing a global payroll has its own
complexities, Exenta has a complete rule
based system which helps organisations ,
with multiple country options. Each
country works as a different entity with
the same database. You can easily
consolidate the payroll functions from
your corporate and enter and access
payroll data from anywhere in the world.
Country specific regulations, statutory
compliances, Time and attendance data,
collective labor agreements, benefits,
social security regulation, pensions,
various legal frameworks, government
reporting and tax deductions are only a
few of the elements that make international payroll a complex environment to
navigate.
Exenta enables you to collate, control
and consolidate your payrolls in a single
tool. Capable of validating and managing
payroll data under any statutory or client
specific rules or requirement, the system
acts as a common framework that
integrates all the people, processes,
systems and service providers that make
up the payroll cycle. The Global Payroll
Management System supports the end to
end international payroll data management process, designed to offer a
common tool and system for all payrolls.
The system improves the control and
compliance across the global payroll
organisation, reducing errors and simplifying the process.
Travel
Exenta’s HRMS Travel Management
module is the best tool to manage the
official travel to and from your organization. This module can define travel types
and modes, outline travelling expenses,
allowances, accommodation according to
employee level and position and manage
various types of travels. On this module
employees can create travel requests, get
the travel authorized with automated
email requests and even claim the reimbursements. A travel desk can be maintained, either in-house or with the help
of an agency. Other important features
of this module are visa processing assistance, travel insurance management,
foreign currency conversion and easy
management of travel extension or
pre-closures.
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10. Asset Management
Help Desk
Exenta’ s Asset Management module
helps to manage and track what assets
you have, where the assets are, how
much they cost, and who uses them. It’s
easy to use and can be customized for
any industry or sector you are in. It has
the ability to attach owner’s manuals,
pictures, notes and more as per your
convenience. Managing your assets using
Exenta’s HRMS module will not only help
you to be on top of these assets, but also
provide you with easy vendor management, maintain service history, asset
request options and much more.
Employee asset mapping and reconciliation during exit is necessary and the
asset management module does manage
it with ease.
Help Desk is an online interface
through which your organization can
communicate various issues related to
the organisation and get the queries
resolved. It is a ticket based support
system where an employee has to raise a
ticket, which according to category
would be automatically assigned to the
person
responsible . The various
features of this module include setup of
priority of request, opening, re-opening
or closing options for each ticket,
auto-assigning and manual assigning of
tickets to the relevant support staff, and
automated escalations with notification
via email.
Staff Information System
Exenta’s transition management
module manages the organisations internal transfers, be it changing a reporting
manager or department or even changing the work location of staff. Exenta
manages this through a series of workflow based approvals and maintains a
history of these changes in the service
record of the particular employee as well.
Managing probations, evaluation
during probations, extending it or
making the employee permanent is managed through this module. Employee
promotions and open jobs are also managed here.
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Travelling for an onsite, deputation of
an employee or short term travel, all
these are also managed through this
module. Travel approvals, deputation,
travel clearances and all the temporary
asset is managed through this module.
Transaction Management is central to a
lot of processing in the organisation and
keeps an effective record of all the transition involved in the organisation.
“
Access your documents at all times
and places using
Exenta's Digital
File Management
“
Employee information is key data to
every organization. Exenta’ s Staff Information (SIS) module is a central repository of employee data, customizable and
controllable, retrievable and reportable.
It not only stores the data but also
processes the data helping in exclusive
decision making. SIS helps managers
gather information at a click. Be it leave
reports, attendance report, skill or
health records, information is available
whenever required. Employee specific as
well as departmental data is available at
fingertips. If an intelligent system like SIS
is used, it will not only streamline the
information, but also provide you with
key aspects to drive your employee management and retention processes to the
next level.
Transaction management
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11. Contact Us
Corporate Office
Exenta Software Private Limited,
C-23, Thejaswini, Technopark,
Trivandrum-81, Kerala, India.
Telephone: +91-471 2700388
Email: contact@exentahrms.com
www.exentahrms.com
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