This document outlines the essential elements and strategies for writing a winning bid proposal, emphasizing the importance of personalizing the bid and understanding the client’s needs. Key components include accurate pricing, detailed project information, and a focus on delivering value beyond the basic project requirements. Additionally, it highlights the role of a collaborative team in ensuring the success of the bid.

1. Everything You Need To Know About Writing
The Winning Bid Proposal
Putting across a bid proposal is a tricky task and one must make sure that you can differentiate yourself from
the competitors in developing an attention-grabbing bid. Government organizations aspire to get the best
possible outcome of the procurement so it is in the own interest of the Bid Manager, Suppliers, and
Contractors to submit the most accurate and well-informed bid proposal.

2. What are the
Elements of a
Bid Proposal?
Certain elements are more or less present in every Bid Proposal such as
• Supplying agencies contact information
• Scope of the job
• Purpose of the proposal
• Details of services and goods to be provided by the supplier or contracting agencies
• Information about value-added services
• Price information
• Additional terms and conditions
• Estimated Project Timeline
• Signature of both the parties
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3. What To Keep In Mind Before
Drafting The Bid Proposal?
We have listed out few things that you
should keep in mind before drafting
the Bid Proposal.

4. Address the contracting authority by the
name. This will signal the Government
organization that you have gone through
the details of the tender document and did
not just go about copy-pasting responses
for every project. Moreover referring by
name helps to build a personal connection.
Keep A Personalized
Approach

5. FR
Tender documents are the guide that has all the
critical information about the project like the
Government’s requirements, Procurement
Procedures, Evaluation Criteria, and Contract
awards. Study the Tender document bit by bit to
make sure you can cover every aspect of the
project and put forth a persuasive proposal stating
how your skills and resources will be able to
deliver quality results.
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Information About The Project

6. FR
What differs a bad bid proposal from a good bid
is how you hit the balance between presenting
your skillset and details about the project. Too
much information about you or simply putting
down irrelevant skills would not help you bag
the deal.
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It’s About Them Not You

7. FR
Promote The Benefit
While drafting a tender proposal it is important to site the Cost, Timelines,
and Requirements of the project. A well client-focused tender has a better
chance of winning than the one that lacks the effort in understanding
your needs and providing a solution for the same.
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Remember to focus on the fact that your
solutions are beyond the scope of the
project.

8. A more emphatic approach towards drafting a tender
proposal is to put yourself in the shoes of the buyer.
 Ask yourself questions like What is important to the client?
 How can you add real value to the specified requirements?
 What are the benefits that you might look at while selecting a
tender proposal?

9. Professionals Behind The Scene
Choose your team as per the strengths of the professionals
that can work together and share the common goal i.e
winning the government bid. It is important to create a team
that is organized and collaborative that can complete the job
efficiently.
 Remember your team can make or break the deal so choose
your people wisely.

10. FR
The cheapest Bid
Always Wins Is a
Myth!
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Under-priced bids not only lead to incurring losses for the
business in the long run but also reduces your credibility. Value
for money is an important criterion in tender Evaluation so one
should put across a clear estimate or ‘quote’ cost breakdown
include Supplying agencies contact information
• Hourly Wage
• Material Cost
• Opportunity Cost
• Overhead Cost
• Manpower
As long as you can justify the price that you have put up you are all set.

12. FR
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Various online Infomediaries like Tendersinfo are there to ease out the process of government
bidding by assisting its users from the initial stages of preparing the bid proposal till the contract
award. Just within a few clicks, e-Procurement Technologies Limited brings to you its wide range
of services under its various brands.

13. Thank You
For more info connect with us at:
Phone:
Tel: +91 22 6283 1265 / Fax:+91-22- 28127354
www.tendersinfo.com
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