2013EIBTM Knowledge & Networking - Hybrid Meetings: Are Remote Participants a Pain in the Neck?
Hybrid Meetings: Are Remote Participants a Pain in the Neck?
Stream: The Fresh Conference Track
20 Nov 2013, 13:00 - 14:30 Conference Room 5.1
Language: English
The technical and production challenges of a Hybrid Meeting are massive. How much can we afford to do for an audience that expects not to pay, or to pay little? Getting them involved is crucial, yet seems to be a bit of a nightmare. Even a separate sound technician needs to be an addition for a good on-line experience. The internet is not controllable, the speakers are nervous enough without complications for the on-line audience... What can we do, what is realistic, what can we afford?
Join this session for a set of case-based tips, stories and experience plus a behind the scenes look at the EIBTM/FRESH hybrid effort.
We are at a turning point where digital and human communication are truly merging. Advancements in infrastructure, 3D graphics, animation, and social media adoption are enabling global communication and commerce to take place through digital means on a global scale.
We’ve brought together industry experts to talk about creating virtual experiences that surprise, delight and engage. We’ll go beyond the conceptual and give you practical hands-on tips that you can walk away with and implement immediately.
Tools for facilitating participatory events onlineMira Bangel
When developing an online event, we ask ourselves:
How can we create amazing participatory experiences that allow people to completely forget they are not in a physical environment? How can we turn the online challenge into an opportunity?
Much of what makes an event special is the time we spend together with our clients sensing into the deeper purpose, building a strong design with clear roles in the team and of course the participatory mindset and practices we apply when we facilitate.
However technology does play a key role and technology should be an enabler rather than a disabler :)
What most people fail to realise, is that any technological tool needs to be selected and used, based on the specific PURPOSE that has to be addressed.
So how can we understand the different expectations/needs that we have to address? And how can we select the right tools, based on these specific needs?
Here is a practical guide that we've pulled together on the topic with the SenseTribe team. How was this guide developed? Laura Grassi has been the key author, Marina Roa has added her wonderful illustrations, Raffaella Toticchi has added a mental model and many other amazing SenseTribers have added their ideas and thoughts, thank you. To find out more about us, our work and how we create magical participatory events, check out our website: www.sensetribe.com
How to Turn Your Webinar into a Revenue GeneratorReadyTalk
Have you ever thought about turning your webinar series into a revenue stream? What about creating a series to generate additional revenue for your company? Paid webinars are becoming more and more popular as production values increase and organizations look for additional sources of revenue.
Join our panel of experts as they talk in detail about their webinar programs and how they generate revenue using a variety of tactics. In this webinar, you will learn:
-How to create a webinar series people will want to pay for
-How to replace physical events with a paid webinar
-How to successfully promote your paid event to increase registration and attendance
-The essential tools needed for any paid for webinar program
1. Hybrid events combine in-person and virtual elements to create unique experiences for participants in different locations.
2. Organizers have more options to engage participants by drawing on the strengths of in-person and online events.
3. Familiarity with the building blocks of hybrid events, including spaces, audiences, and technologies, helps organizers plan successful hybrid experiences.
RIF Sustainability East - Building a renewable infrastructure frameworkSustainabilityEast
The document discusses creating a Renewable Infrastructure Framework (RIF) to help achieve sustainability goals. A RIF provides a technical baseline for renewable energy potential and investment opportunities in an area. It also establishes practical steps and a delivery network to implement infrastructure projects. Developing a RIF requires bringing together stakeholders through an open and collaborative process to build trust and consensus around a shared evidence base and action plan. An online and digital engagement strategy can help make this an inclusive process that reaches more of the community. Commitments are gathered from stakeholders to support carrying out the framework in practice.
The document discusses developing digital literacy through baselining and evaluation. It outlines why baselining is important at both the program and project levels to provide context and establish a starting point for evaluation. The session then discusses conceptions of digital literacy and different ways projects may develop it among people, practices, and institutions. Participants are guided in outlining their project's goals and indicators of success. Tools and support resources are provided for collecting baseline data.
The document summarizes the experiences and lessons learned from the Rural Market Information (RUMI) project in Uganda. Some key points:
- The project worked with high-level farmer groups to increase their access to and use of market information. However, many farmers lacked appreciation for information and the benefits of planning.
- Engaging farmers required creativity like translations and illustrations to convey concepts. Linkages along the entire value chain also needed strengthening.
- While interest in collecting and using information was low initially, support from the I-Network helped groups start developing business plans and linking to other actors.
- The process of changing farmer mindsets and behaviors to utilize information takes significant time, resources, and continuous
We are at a turning point where digital and human communication are truly merging. Advancements in infrastructure, 3D graphics, animation, and social media adoption are enabling global communication and commerce to take place through digital means on a global scale.
We’ve brought together industry experts to talk about creating virtual experiences that surprise, delight and engage. We’ll go beyond the conceptual and give you practical hands-on tips that you can walk away with and implement immediately.
Tools for facilitating participatory events onlineMira Bangel
When developing an online event, we ask ourselves:
How can we create amazing participatory experiences that allow people to completely forget they are not in a physical environment? How can we turn the online challenge into an opportunity?
Much of what makes an event special is the time we spend together with our clients sensing into the deeper purpose, building a strong design with clear roles in the team and of course the participatory mindset and practices we apply when we facilitate.
However technology does play a key role and technology should be an enabler rather than a disabler :)
What most people fail to realise, is that any technological tool needs to be selected and used, based on the specific PURPOSE that has to be addressed.
So how can we understand the different expectations/needs that we have to address? And how can we select the right tools, based on these specific needs?
Here is a practical guide that we've pulled together on the topic with the SenseTribe team. How was this guide developed? Laura Grassi has been the key author, Marina Roa has added her wonderful illustrations, Raffaella Toticchi has added a mental model and many other amazing SenseTribers have added their ideas and thoughts, thank you. To find out more about us, our work and how we create magical participatory events, check out our website: www.sensetribe.com
How to Turn Your Webinar into a Revenue GeneratorReadyTalk
Have you ever thought about turning your webinar series into a revenue stream? What about creating a series to generate additional revenue for your company? Paid webinars are becoming more and more popular as production values increase and organizations look for additional sources of revenue.
Join our panel of experts as they talk in detail about their webinar programs and how they generate revenue using a variety of tactics. In this webinar, you will learn:
-How to create a webinar series people will want to pay for
-How to replace physical events with a paid webinar
-How to successfully promote your paid event to increase registration and attendance
-The essential tools needed for any paid for webinar program
1. Hybrid events combine in-person and virtual elements to create unique experiences for participants in different locations.
2. Organizers have more options to engage participants by drawing on the strengths of in-person and online events.
3. Familiarity with the building blocks of hybrid events, including spaces, audiences, and technologies, helps organizers plan successful hybrid experiences.
RIF Sustainability East - Building a renewable infrastructure frameworkSustainabilityEast
The document discusses creating a Renewable Infrastructure Framework (RIF) to help achieve sustainability goals. A RIF provides a technical baseline for renewable energy potential and investment opportunities in an area. It also establishes practical steps and a delivery network to implement infrastructure projects. Developing a RIF requires bringing together stakeholders through an open and collaborative process to build trust and consensus around a shared evidence base and action plan. An online and digital engagement strategy can help make this an inclusive process that reaches more of the community. Commitments are gathered from stakeholders to support carrying out the framework in practice.
The document discusses developing digital literacy through baselining and evaluation. It outlines why baselining is important at both the program and project levels to provide context and establish a starting point for evaluation. The session then discusses conceptions of digital literacy and different ways projects may develop it among people, practices, and institutions. Participants are guided in outlining their project's goals and indicators of success. Tools and support resources are provided for collecting baseline data.
The document summarizes the experiences and lessons learned from the Rural Market Information (RUMI) project in Uganda. Some key points:
- The project worked with high-level farmer groups to increase their access to and use of market information. However, many farmers lacked appreciation for information and the benefits of planning.
- Engaging farmers required creativity like translations and illustrations to convey concepts. Linkages along the entire value chain also needed strengthening.
- While interest in collecting and using information was low initially, support from the I-Network helped groups start developing business plans and linking to other actors.
- The process of changing farmer mindsets and behaviors to utilize information takes significant time, resources, and continuous
- Himanshu Srivastava has over 7 years of experience in video production, editing, broadcasting, e-learning and digital content development.
- He currently works as the Lead Animator and Head of the Department of Medical Multimedia and Animation at Sri Aurobindo Medical College & P.G. Institute, Indore.
- He has expertise in video editing, medical animation, and developing digital content for medical education through skills like 3D modeling, visual effects, and graphics design.
This is a briefing on Cyber Security threats in non-technical terms. The briefing includes statistics on the threat landscape and business readiness to address them. Contact the presenter, David A. Kondrup, CPP SPHR at dk@CyberDiligence for a copy or for further information.
Los Illuminati eran una sociedad secreta fundada en 1776 por Adam Weishaupt con el objetivo de establecer un nuevo orden mundial. Creían en religiones paganas antiguas y buscaban derrocar gobiernos y religiones para controlar el mundo. Fueron prohibidos en 1784 por las autoridades bávaras, aunque probablemente continuaron operando en secreto y algunos afirman que influyeron en sucesos históricos como la Revolución Francesa. Algunos grupos actuales reclaman ser sus herederos.
Bentley Smith - Written Reference - The Bay Hotel (Village & Life)Bentley Smith
Bentley Smith worked as a Food & Beverage Supervisor at The Bay Hotel from February to June 2012, assisting the F&B Manager with day-to-day operations. Ian Reed, the F&B Manager, states that Bentley is organized, confident, and conducted himself professionally, dealing well with guest complaints and staff disputes. Bentley worked hard with minimal supervision, had excellent attendance and performance, and was a strong team player.
1) O documento discute vírus emergentes transmitidos por vetores artrópodo, como dengue, chikungunya e zika; 2) Esses vírus causam doenças como febre, dor nas articulações e exantema cutâneo; 3) No Brasil, surtos recentes de chikungunya e zika estão associados a casos de microcefalia e síndrome de Guillain-Barré.
This document provides an overview of search engine optimization (SEO) and social media optimization (SMO) strategies. It discusses important on-page SEO factors like keywords, page titles, and linked text. It also mentions off-page factors like external links. Additionally, it lists popular social media platforms and tips for using them, including how to effectively tweet and maintain an online presence. The goal is to help content be found and shared across the internet.
This document contains a professional summary for Shikha Agrawal. She has over 2 years of experience working with Business Objects reporting solutions using Web Intelligence and Oracle databases. She has excellent knowledge of Business Objects XI3.1 and XI4.1, including Designer, Web Intelligence, InfoView, dashboards, and Rich Client. Currently she works as a Programmer Analyst for Cognizant Technology Solutions, where her roles include developing and enhancing Business Objects reports, creating standard reports, and interacting with clients to gather requirements. She has experience working on the Anthem Imaging LO project for Anthem Inc.
This document discusses methods for high temperature dyeing of wool-polyester blends to minimize damage to the wool. It recommends using formaldehyde or similar agents to protect the wool at temperatures up to 120°C. Specific dyeing times and temperatures are provided for different levels of wool protection. One-bath and two-bath dyeing methods are described that allow deep shades while reducing staining of the wool component. Considerations for dye selection, recipes, and procedures are provided to optimize results while minimizing wool degradation.
En esta presentación se muestran los principales insights de nuestro reporte anual donde recopilamos la información más importante del mundo digital en Colombia. En el documento podremos observar los principales comportamientos a lo largo del año, de los consumidores digitales, videos online, redes sociales, el uso de smartphones y tablets, para conocer qué significa esto para el siguiente año.
Algunos de los temas a tratar durante la presentación son:
- Posición de Colombia a nivel mundial y regional en términos de audiencias digitales y engagement.
- Categorías de contenido con mayor aceptación en Colombia.
- Composición demográfica de las audiencias por zona.
- La adopción de los colombianos respecto al video digital y dispositivos móviles.
- El estado de social media en Colombia
Sales promotion techniques are used to incentivize consumers and retailers to purchase products. For consumers, common incentives include coupons, samples, rebates, and contests. The objectives are to generate interest, inquiries, traffic, repeat purchases, and increased purchase rates. For retailers, trade promotions provide incentives like allowances and contests to encourage inventory builds and promotional cooperation. However, trade promotions can cause issues like opportunism, forward buying, and demand spikes. Effective promotions require a good product that can retain customers after incentives end to avoid losing promotional gains. Excessive promotions may diminish returns and devalue brands.
Everything you need to know about hybrid eventsJohn Peterson
Hybrid events are becoming increasingly popular among event organizers as they are considered beneficial to the attendees and organizers alike. They combine the in-person component with an online experience in an event, and the face-to-face and online interactions maximize the effectiveness of the hybrid events. Read more https://bit.ly/31SQt7u
The complete guide to hosting a virtual eventHubilo
What you'll get in this ebook? About Virtual Events & it's Types Hosting and Presenting a Virtual Event Going Virtual During Crisis Times Pricing your Virtual Event Myths & Lies about Virtual Events
Virtual events are digital gatherings that leverage technology to bring people together in a virtual environment. They serve as a powerful alternative to in-person gatherings, enabling participants to connect, collaborate, and engage from the convenience of their computers or mobile devices.
Hybrid events are a relatively new phenomena, but their popularity is only going to grow. Best practices will undoubtedly emerge in tandem with the status of hybrid events. These best practices for arranging your first hybrid event should serve as a starting point.
The evolution of technology has transformed the way events are organized, paving the way for the rise of virtual events. Freelancing in virtual event planning has become a sought-after skill, offering an exciting opportunity to create memorable and impactful experiences in the digital realm. From business conferences and workshops to virtual parties and webinars, skilled virtual event planners play a pivotal role in orchestrating seamless and engaging online gatherings. In this blog, we'll explore the realm of freelancing in virtual event planning, delve into its significance in the modern landscape, and provide insights into how you can harness this skill to carve out a successful freelancing career.
Virtual trade shows are organized gatherings of companies and brands within an industry. Virtual trade shows are entirely hosted online. The organizer creates a landing page for the trade show and promotes it to the public. To access the event’s content, visitors can register. Then, you can stream the content live or prerecord it and stream it as video-on-demand. In addition, virtual trade shows offer a variety of engagement tools, including sponsor booths and chat rooms that allow visitors to connect with brand representatives. These events can be intimate Q&A sessions or large-scale international conferences.
Tips for hosting the most engaging, professional, and successful virtual eventsJohn Peterson
The present-day virtual events must be engaging, professional, and have high success rates to meet their demands. Here are a few tips for hosting impactful events. Read more https://bit.ly/3IcTuju
The document provides tips for engaging event participants through effective meeting design and presentation techniques. It recommends building a meeting design team, aligning the meeting with business priorities, leveraging technology, incorporating human touches, integrating messages, and using techniques like interview-style presentations, breakout sessions, and networking opportunities to encourage participation and feedback.
The document provides tips for engaging event participants through effective meeting design and presentation techniques. It recommends building a meeting design team, aligning the meeting with business priorities, leveraging technology, incorporating human interaction, integrating key messages, and using techniques like interview-style presentations, breakout sessions, and networking opportunities. The goal is to educate, inspire, and motivate attendees through face-to-face interaction rather than one-way presentations.
- Himanshu Srivastava has over 7 years of experience in video production, editing, broadcasting, e-learning and digital content development.
- He currently works as the Lead Animator and Head of the Department of Medical Multimedia and Animation at Sri Aurobindo Medical College & P.G. Institute, Indore.
- He has expertise in video editing, medical animation, and developing digital content for medical education through skills like 3D modeling, visual effects, and graphics design.
This is a briefing on Cyber Security threats in non-technical terms. The briefing includes statistics on the threat landscape and business readiness to address them. Contact the presenter, David A. Kondrup, CPP SPHR at dk@CyberDiligence for a copy or for further information.
Los Illuminati eran una sociedad secreta fundada en 1776 por Adam Weishaupt con el objetivo de establecer un nuevo orden mundial. Creían en religiones paganas antiguas y buscaban derrocar gobiernos y religiones para controlar el mundo. Fueron prohibidos en 1784 por las autoridades bávaras, aunque probablemente continuaron operando en secreto y algunos afirman que influyeron en sucesos históricos como la Revolución Francesa. Algunos grupos actuales reclaman ser sus herederos.
Bentley Smith - Written Reference - The Bay Hotel (Village & Life)Bentley Smith
Bentley Smith worked as a Food & Beverage Supervisor at The Bay Hotel from February to June 2012, assisting the F&B Manager with day-to-day operations. Ian Reed, the F&B Manager, states that Bentley is organized, confident, and conducted himself professionally, dealing well with guest complaints and staff disputes. Bentley worked hard with minimal supervision, had excellent attendance and performance, and was a strong team player.
1) O documento discute vírus emergentes transmitidos por vetores artrópodo, como dengue, chikungunya e zika; 2) Esses vírus causam doenças como febre, dor nas articulações e exantema cutâneo; 3) No Brasil, surtos recentes de chikungunya e zika estão associados a casos de microcefalia e síndrome de Guillain-Barré.
This document provides an overview of search engine optimization (SEO) and social media optimization (SMO) strategies. It discusses important on-page SEO factors like keywords, page titles, and linked text. It also mentions off-page factors like external links. Additionally, it lists popular social media platforms and tips for using them, including how to effectively tweet and maintain an online presence. The goal is to help content be found and shared across the internet.
This document contains a professional summary for Shikha Agrawal. She has over 2 years of experience working with Business Objects reporting solutions using Web Intelligence and Oracle databases. She has excellent knowledge of Business Objects XI3.1 and XI4.1, including Designer, Web Intelligence, InfoView, dashboards, and Rich Client. Currently she works as a Programmer Analyst for Cognizant Technology Solutions, where her roles include developing and enhancing Business Objects reports, creating standard reports, and interacting with clients to gather requirements. She has experience working on the Anthem Imaging LO project for Anthem Inc.
This document discusses methods for high temperature dyeing of wool-polyester blends to minimize damage to the wool. It recommends using formaldehyde or similar agents to protect the wool at temperatures up to 120°C. Specific dyeing times and temperatures are provided for different levels of wool protection. One-bath and two-bath dyeing methods are described that allow deep shades while reducing staining of the wool component. Considerations for dye selection, recipes, and procedures are provided to optimize results while minimizing wool degradation.
En esta presentación se muestran los principales insights de nuestro reporte anual donde recopilamos la información más importante del mundo digital en Colombia. En el documento podremos observar los principales comportamientos a lo largo del año, de los consumidores digitales, videos online, redes sociales, el uso de smartphones y tablets, para conocer qué significa esto para el siguiente año.
Algunos de los temas a tratar durante la presentación son:
- Posición de Colombia a nivel mundial y regional en términos de audiencias digitales y engagement.
- Categorías de contenido con mayor aceptación en Colombia.
- Composición demográfica de las audiencias por zona.
- La adopción de los colombianos respecto al video digital y dispositivos móviles.
- El estado de social media en Colombia
Sales promotion techniques are used to incentivize consumers and retailers to purchase products. For consumers, common incentives include coupons, samples, rebates, and contests. The objectives are to generate interest, inquiries, traffic, repeat purchases, and increased purchase rates. For retailers, trade promotions provide incentives like allowances and contests to encourage inventory builds and promotional cooperation. However, trade promotions can cause issues like opportunism, forward buying, and demand spikes. Effective promotions require a good product that can retain customers after incentives end to avoid losing promotional gains. Excessive promotions may diminish returns and devalue brands.
Everything you need to know about hybrid eventsJohn Peterson
Hybrid events are becoming increasingly popular among event organizers as they are considered beneficial to the attendees and organizers alike. They combine the in-person component with an online experience in an event, and the face-to-face and online interactions maximize the effectiveness of the hybrid events. Read more https://bit.ly/31SQt7u
The complete guide to hosting a virtual eventHubilo
What you'll get in this ebook? About Virtual Events & it's Types Hosting and Presenting a Virtual Event Going Virtual During Crisis Times Pricing your Virtual Event Myths & Lies about Virtual Events
Virtual events are digital gatherings that leverage technology to bring people together in a virtual environment. They serve as a powerful alternative to in-person gatherings, enabling participants to connect, collaborate, and engage from the convenience of their computers or mobile devices.
Hybrid events are a relatively new phenomena, but their popularity is only going to grow. Best practices will undoubtedly emerge in tandem with the status of hybrid events. These best practices for arranging your first hybrid event should serve as a starting point.
The evolution of technology has transformed the way events are organized, paving the way for the rise of virtual events. Freelancing in virtual event planning has become a sought-after skill, offering an exciting opportunity to create memorable and impactful experiences in the digital realm. From business conferences and workshops to virtual parties and webinars, skilled virtual event planners play a pivotal role in orchestrating seamless and engaging online gatherings. In this blog, we'll explore the realm of freelancing in virtual event planning, delve into its significance in the modern landscape, and provide insights into how you can harness this skill to carve out a successful freelancing career.
Virtual trade shows are organized gatherings of companies and brands within an industry. Virtual trade shows are entirely hosted online. The organizer creates a landing page for the trade show and promotes it to the public. To access the event’s content, visitors can register. Then, you can stream the content live or prerecord it and stream it as video-on-demand. In addition, virtual trade shows offer a variety of engagement tools, including sponsor booths and chat rooms that allow visitors to connect with brand representatives. These events can be intimate Q&A sessions or large-scale international conferences.
Tips for hosting the most engaging, professional, and successful virtual eventsJohn Peterson
The present-day virtual events must be engaging, professional, and have high success rates to meet their demands. Here are a few tips for hosting impactful events. Read more https://bit.ly/3IcTuju
The document provides tips for engaging event participants through effective meeting design and presentation techniques. It recommends building a meeting design team, aligning the meeting with business priorities, leveraging technology, incorporating human touches, integrating messages, and using techniques like interview-style presentations, breakout sessions, and networking opportunities to encourage participation and feedback.
The document provides tips for engaging event participants through effective meeting design and presentation techniques. It recommends building a meeting design team, aligning the meeting with business priorities, leveraging technology, incorporating human interaction, integrating key messages, and using techniques like interview-style presentations, breakout sessions, and networking opportunities. The goal is to educate, inspire, and motivate attendees through face-to-face interaction rather than one-way presentations.
Planning an interactive conference or event is challenging. Here are five ideas which helps in engaging your audiences and get attendees involved and collaborating with one another. Download this PPT to know more.
This document describes a virtual events platform that allows for localization into multiple languages. Key features include allowing attendees to select their preferred language during registration or change it during the event. Event organizers can localize content, surveys, and navigation elements. Currently 12 languages are supported. The benefits are reaching global audiences through a single event and improving comfort for foreign attendees by providing their native language.
unleashing-the-power-of-hybrid-events-transforming-the-future-of-engagement.pdfHarriet Davis
Hybrid events combine both in-person and virtual elements to allow global participation. They offer benefits like increased reach, cost savings, and enhanced engagement. Successful hybrid events integrate technology seamlessly, tailor content for all attendees, and incorporate interactive sessions. Case studies show hybrid events work for conferences, product launches, and corporate meetings. Hybrid events transform engagement by connecting physical and virtual audiences.
ICF’s technical experts are supporting various clients in quickly adapting different types and sizes of meetings, workshops, and conferences to virtual formats. We’re designing and facilitating collaboration sessions with localities such as Prince Edward Island and Fairfax County; converting international workshops into web- based trainings for USAID; and conducting co-creation sessions through our Spark Labs offering.
ICF supports organizations through the entire meeting process, from selecting the right platforms and tools to designing remote-friendly agendas and providing effective meeting facilitation.
Virtual events offer companies opportunities but also risks if not planned correctly. The pros of virtual events include improved branding, increased engagement and attendance, and reduced costs compared to in-person events. However, the cons can include reduced interaction quality if the virtual format is not acknowledged, hesitance from slow technology adopters, and an outdated approach from hosting teams unfamiliar with virtual events. Successful virtual events require planning across five elements - the platform, media, content, people involved, and their interactions.
Event marketing and the virtual event is a strategy used by businesses for the promotion of a brand, product, or service with memorable experiences and engagement events. The companies can participate as hosts, participants, or sponsors. Marketers use these marketing strategies for advertisement purposes. This concept has led to the rise of several virtual event technologies.
At Ben FZE, we know that time-to-market is critical and therefore, complement the technical aspects of our high-performance products with world-class expertise and exceptional customer service. We work closely with our customers to ensure that the cost and time of development is as low as possible. Because communications networks are so mission critical, our best of the breed solutions that goes into networking equipment live up to high standards of reliability, availability and serviceability."For questions that match your specific needs, access the link below" Our Solutions
Onstream Media Corporation provides virtual event solutions including webcasting, webinars, online video publishing, audio and web conferencing, and virtual tradeshows. Their solutions help organizations generate leads, communicate effectively, and provide learning and training through virtual events. Trends show that virtual events are growing in popularity and seen as innovative marketing tools that reduce costs. Critical elements for successful virtual events include registration, marketing automation, reporting, and social engagement capabilities.
Hybrid event platform - Meelap infotech servicesHarriet Davis
In today's rapidly evolving digital landscape, the concept of events has transformed significantly. With the emergence of hybrid event platforms, the boundaries between physical and virtual gatherings have blurred, offering a unique experience that combines the best of both worlds.
virtual conferences have emerged as a powerful alternative to traditional in-person gatherings. Leveraging advancements in technology, virtual conferences enable individuals from around the globe to connect, collaborate, and share knowledge without the constraints of physical location. This essay explores the key features, benefits, and uses of virtual conferences, highlighting their transformative potential in various fields.
Similar to #Eibtm hybrid meetings are remote participants a pain in the neck (20)
This document appears to be notes and agenda items from a multi-day meeting focused on mapping out a roadmap for 2018. It includes sections on introductions, expectations, breakout group discussions on topics like sales and revenue, and an itinerary listing activities like workshops and silent karaoke. The goal seems to have been setting strategic priorities and directions for the upcoming year through collaborative exercises and discussions among the attendees.
- 4 factors have shaped changes for 2016 sales effectiveness: market changes, sales impact study, client wants analysis, and 3 key focus areas for change.
- Operational effectiveness changes include focusing on transient and group & meeting accounts, analyzing account potential, and structuring sales teams.
- The meetings industry is seeing consolidation as it shifts partly online, with Cvent being acquired by Vista which may combine it with Lanyon in the future.
- IHG Europe's sales focus for meetings includes growing group revenue 14%, utilizing account teams, and establishing its brands through events like IHG EXPO.
This document discusses service design and feedback. It contains the following key points:
1. Service design expert Willem van der Zee discusses how online reviews and ratings can significantly impact hotels' performance and bottom line. Properties that improve their review scores by just one point could increase prices by around 11% while maintaining occupancy rates.
2. The document presents statistics showing that the vast majority of travelers consult online reviews and ratings and will not book hotels without any reviews. Reviews therefore strongly influence booking decisions.
3. Properties with stronger reputations across review channels tend to perform better overall. The document encourages embracing feedback to improve service design.
#ISOCcolombo15 chapter workshop by @ruudwjanssen www.TNOC.org + Dave Bancroft...Ruud Janssen, DES, CMM
The document appears to be a collection of random words and symbols with no clear meaning or narrative. It includes lists of numbers and words, as well as repetitive phrases and symbols.
The document discusses strategies for the European Society for Organ Transplantation's (ESOT) online education channel. It considers creating extensions to their existing website using content management systems or learning management systems, or launching a new learner-centric online learning channel. The preferred option is to launch a learner-centric channel focused on easy learning, administration, and authoring, as well as instructional design, to deliver educational innovation for learners and educators.
Internet Society Kuala Lumpur Asia Pacific Chapter workshop 7 +8 June 2014Ruud Janssen, DES, CMM
Participant led formats for Workshop 7&8 June 2014 Kuala Lumpur Internet Society Asia Pacific for Internet Society. Formats & facilitation by TNOC | Ruud Janssen (http://www.tnoc.org)
Pre igf13 Collaborative Leadership Exchange Bali Workshop-Meeting Design+Mode...Ruud Janssen, DES, CMM
Background:
Capacity Building has become one of the essential requirements in order to foster meaningful participation in Internet Governance processes. The multistakeholder model for Internet development means that all relevant stakeholders - including governments, the private sector, civil society, and the academic and technical communities - have respective roles to play in shaping key Internet governance issues, such as access, privacy, security and many others.
Performing such a role requires, however, a deep understanding of the multidimensional facets of Internet-related issues, often spanning across policy, technical, social and economic underpinnings. Fostering cross-disciplinary knowledge and cross-sector cooperation through capacity building is therefore paramount to ensure that the next generation of Internet leaders is empowered with the necessary tools to address future challenges, whether at the national, regional or international levels.
In the past few years, a wealth of capacity building and fellowship programs have emerged to address these new requirements, engaging individuals from all regions in capacity development and exposing them to key Internet Governance fora, including the Internet Governance Forum.
Objective:
The objective of the Collaboration Leadership Exchange on Capacity Building is to bring together the staff and participants in the different sponsored programmes to the IGF to network, build relationships, exchange ideas, discuss key local / regional issues on Capacity Building and IG, and explore applicable solutions.
It is envisioned that this one-day session will contribute to building and fostering capacity building communities, and create a multiplier effect on the Capacity Building track throughout the IGF week, and beyond. All IGF participants interested in this topic will be welcome to attend.
The Collaborative Leadership Exchange will take the format of an unconference, with equal parts of peer-to-peer style learning and engagement, networking and relationship building, interactive discussions and promotion of increased collaboration between capacity building programmes in the Internet ecosystem (DiploFoundation, Freedom House, ISOC, IFLA, dotASIA, SSIG, APC, etc.).
Once the event has started, activities are determined and led by the persons in attendance. Instead of passive listening, all attendees are encouraged to become active participants, with the moderator providing structure for attendees.
Preliminary activities are designed to stimulate debate.
Attendees pick themes for the fishbowl sessions and within the group.
Meeting Design by Ruud Janssen wwwTNOC.ch for #Internet Governance Forum 2013 Bali - Indonesia
Internet SOciety Asia Pacific chapter workshop by TNOC #ISOCbali2013 #IGF2013Ruud Janssen, DES, CMM
This document summarizes the agenda for the #ISOCbali13 workshop on October 20, 2013 in Bali, Indonesia. The workshop brought together Internet Society chapters from the Asia Pacific region. The agenda included welcome and introductions, breakout sessions on effective chapter management topics in "fishbowl" discussion format, lunch, more fishbowl sessions in the afternoon, a solution sharing period, and a closing dinner. Discussion topics in the fishbowls included chapter funding, events, communications, and leadership. The document provides the full agenda schedule and procedures for the fishbowl discussion sessions.
The document appears to be from a presentation on using social media for meetings and events. It discusses setting objectives for personal, internal, customer and market communications on social media. It also provides tips on tactical elements of social media implementation and intelligence gathering across personal, organization, community and market levels.
#ISOCDurban13 Internet Society Durban african chapter workshop FrançaisRuud Janssen, DES, CMM
#ISOCDurban13 Internet Society Durban african chapter workshop Français courtesy of TNOC | Moderator Ruud Janssen | TNOC | The New Objective Collective | http://www.TNOC.ch
This document outlines the agenda and participant list for an Internet Society workshop for African chapters in Durban, South Africa. The workshop includes sessions on effective chapter management, funding models, and membership growth. Participants will discuss challenges and solutions in moderated fishbowl discussions and in breakout groups. Representatives from over 20 African chapters are listed as attending the event, which runs from morning until an evening dinner. The document provides the schedule and discussion topics to guide conversations around strengthening ISOC's African chapters.
A live dissection of the User Generated Content at the 2013 European Congress of Radiology by Ruud Janssen, CMM (Managing Director at TNOC (www.TNOC.ch) and Andreas Diesenreiter, Creative Director at ESR (www.myESR.org)
The document provides an overview of several social media projects conducted by the European Society of Radiology (ESR) and for radiology conferences, including:
1. Live streaming and a social media wall combining tweets, posts, and comments for an international radiology congress in 2013.
2. An photo competition where people could submit photos via social media or email to win prizes.
3. An onsite game at a 2013 congress where participants could win prizes by finding pins and clues on social media.
4. A video responding to criticism on Twitter about how to improve future conferences.
Live autopsy -Dissecting User Generated Content of the 2013 European Congress...Ruud Janssen, DES, CMM
A live dissection of the User Generated Content at the 2013 European Congress of Radiology by Ruud Janssen, CMM (Managing Director at TNOC (www.TNOC.ch) and Andreas Diesenreiter, Creative Director at ESR (www.myESR.org)
#ACForum12 Social Media Workshop 18 October 2012 .
The Tweeting Meeting - Using Social Networks and Social Media for Association Congresses and Events.
The document discusses eBay's use of hybrid meetings, called European Team Briefs (ETBs), to connect its employees across 14 offices in 13 European countries. The ETBs started as weekly emails with video but evolved to include live, hour-long videoconferences. They allow colleagues to interact face-to-face and virtually. The ETBs have become popular among employees for sharing useful information, fostering interaction across locations, and setting the weekly tone. They demonstrate how hybrid events can help large multinational companies improve communication over long distances.
Meeting pros are from Mars, Attendees are from Venus; hybrid techniques prese...Ruud Janssen, DES, CMM
This slide deck courtesy of Samuel J Smith Interactive Meetings Technology.
See the full hybrid session from MPI WEC 2012 here: http://mpi.mediasite.com/mediasite/Play/15fb8440b14e467b88cb1366f36b69d21d
Find out how to overcome common obstacles and gain insights on the technology and formats needed to engage live and virtual audiences.
Join our online audience and learn how to create a remarkable hybrid event by experiencing it first-hand. To participate in this free session, just add it to your calendar.
Link = http://www.mpiweb.org/Events/WEC2012/Schedule/EducationSessions/EducationDetail?S=4183
Hybrid Session description:
When it comes to “Creating the New Connectivity” through hybrid events, it seems that meeting organizers and attendees may hail from two entirely different planets. Indeed, the phrase “going hybrid” is becoming increasingly common in the meetings & events industry, but meeting professionals and attendees typically interpret it differently, with conflicting meanings, criteria and expectations. To complicate matters, there hasn’t been a data-driven roadmap for the successful development of hybrid-event strategies, goals and objectives -- until now. The MPI Foundation, in partnership with Mediasite Events, recently completed the most comprehensive study ever conducted on hybrid meetings. This session will reveal key insights gained from this study; and help participants understand how the most common obstacles to executing a successful hybrid event are often the result of differing expectations between organizer and attendee.
Learner Outcomes:
1) Use techniques that organizers and attendees agree make for remarkable hybrid events
2) Gain insights on types of technology, engagement and event formats that work best for hybrid meetings
3) Identify a skill set that should be assembled and built into partnerships to ensure hybrid event success
Speakers:
Smith, Samuel/Interactive Meeting Technology, LLC
Janssen, Ruud/TNOC The New Objective Collective (remote speaker from Switzerland)
St. Angel, Erica/Sonic Foundry
Steph Pfeilsticker/Thrivent Financial
See all the coverage
See the full hybrid session from MPI WEC 2012 here: http://mpi.mediasite.com/mediasite/Play/15fb8440b14e467b88cb1366f36b69d21d
As we navigate through the ebbs and flows of life, it is natural to experience moments of low motivation and dwindling passion for our goals.
However, it is important to remember that this is a common hurdle that can be overcome with the right strategies in place.
In this guide, we will explore ways to rekindle the fire within you and stay motivated towards your aspirations.
Understanding of Self - Applied Social Psychology - Psychology SuperNotesPsychoTech Services
A proprietary approach developed by bringing together the best of learning theories from Psychology, design principles from the world of visualization, and pedagogical methods from over a decade of training experience, that enables you to: Learn better, faster!
You may be stressed about revealing your cancer diagnosis to your child or children.
Children love stories and these often provide parents with a means of broaching tricky subjects and so the ‘The Secret Warrior’ book was especially written for CANSA TLC, by creative writer and social worker, Sally Ann Carter.
Find out more:
https://cansa.org.za/resources-to-help-share-a-parent-or-loved-ones-cancer-diagnosis-with-a-child/
Procrastination is a common challenge that many individuals face when it comes to completing tasks and achieving goals. It can hinder productivity and lead to feelings of stress and frustration.
However, with the right strategies and mindset, it is possible to overcome procrastination and increase productivity.
In this article, we will explore the causes of procrastination, how to recognize the signs of procrastination in oneself, and effective strategies for overcoming procrastination and boosting productivity.
Inspire: Igniting the Spark of Human Potentialgauravingole9
Inspire: Igniting the Spark of Human Potential
Inspiration is the force that propels individuals from ordinary to extraordinary. It transforms ideas into innovations, dreams into realities, and individuals into icons. This article delves into the multifaceted nature of inspiration, exploring its sources such as nature, art, personal experiences, and the achievements of others, and its profound impact on personal growth, societal progress, and cultural evolution. Through the lens of historical figures and timeless quotes, we uncover how inspiration fuels creativity, drives societal change, and ignites the spark of human potential.
5. bit.ly/hybridtoolkit
Alternatively you can have independent events that are interconnected during which each pod has its own programming and
connects with other pods for joint sessions.
Equal pods
For examples, refer to Chapter 3.
Technology. There are five key tech considerations for all hybrid
events. Your event priorities and objectives will determine how
you allocate resources to each.
• Production/audiovisual ensures that the event venues, pods
and/or studios have high-quality lighting, audio and video.
• Streaming Providers prepares content for the Internet, host
it on a server, make it available for online attendee to watch
and provide a place for viewing.
• Online attendees watch content on platforms. They register
and login and select sessions. Most platforms have an interactive
element such as polling or Q&As. Platforms can be websites,
online communities or dedicated virtual platforms.
• You need strong Internet connectivity with dedicated bandwidth.
This may come from the venue or a third-party provider.
• Videoconference bridges ensure dedicated two-way audio
and video connections between remote pods and main events,
minimizing communication glitches.
Function
Why it is relevant?
Role of Communication in Live and Hybrid Events
The role of communication changes when you spread attendees
across multiple locations and include technology elements. This
creates a different communication and participation environment
for content delivery and collaboration. Technology provides new
communication tools that were not available before. In the table
on the next page you will find an overview of functions and why
they are relevant when you consider organizing hybrid events.
Dispersion of hybrid-event remote participants among many
locations creates several communication challenges. Focus on
building face-to-face connections in small groups or pods for
remote participant networking and team building.
Your building blocks can be configured in many different
ways. Keep your audience, spaces and objectives forefront, as
these factors will help guide your hybrid strategy. In Chapter 2,
you’ll find the steps for developing and executing your hybrid
events strategy.
See next page.
Hybrid Meetings: How-To Guide | Page 5
Hybrid Meetings: How-To Guide | Page 6
CHAPTER 2:
CHAPTER 1:
Introducing
Hybrid Meetings
What is a Hybrid Meeting? Hybrid meetings integrate technology with traditional event practices
to create new types of attendee experiences and
content delivery tools. They include any meeting
or event with at least one group of face-to-face
participants that digitally connects with participants in another or multiple locations.
Benefits to Meeting Professionals
Hybrid events create new opportunities for meeting planners to:
• Become more involved in the content development,
• Develop creativity in designing events,
• Concentrate on objectives and strategy,
• Learn how to strategically ask questions when selecting
and applying technology and
• Develop additional project management and planning skills.
Benefits to Onsite Planners
Onsite planners who work for conference centers and other event
venues can expand their client offerings to:
• Centralized booking of conference rooms across
multiple properties for hybrid meetings,
• Centralized audiovisual technology ordering
and support across multiple properties,
• Videoconference facilities on multiple properties,
• Centralized ordering of food and beverage across
multiple properties,
• Temporary staffing support across multiple properties
and cities and
• Internet bandwidth support.
Building Blocks of Hybrid Events
The best hybrid events create unique experiences for different types of participants in different places. Combining functionalities of face-toface events and those of virtual meetings into
hybrid events enables meeting planners to have
a much broader spectrum of options to engage
delegates. It’s important to become familiar with
the components of hybrid events before you
think and conceptualize available options.
Discovering the Benefits of Hybrid Meetings
Meetings deliver value when participants do something
(buy a product/service, become more efficient, learn a skill or
procedure) as a result of having attended. Hybrid events
are no different in that sense from live events. They give you
opportunities for adding value in the following ways.
• Reaching more delegates (face-to-face plus virtual)
• Allowing virtual delegates to participate alone
or in small groups
• Providing new content delivery and communication
options
• Connecting multiple events that occur concurrently
or at different times or locations
• Extending the reach of your message by repurposing
event content
• Including people who could not otherwise attend
(busy executives, global attendees)
Attend hybrid events as a virtual participant prior to
creating one for your own organization and seek the
advice of peers who are experienced in the medium.
One of the greatest advantages of hybrid events is that they
allow meeting professionals to reconfigure the building blocks
of an event. For example, instead of having a single venue, you
could have four or five regional sites. Instead of flying attendees
to a single city for a half-day conference, you can invite them to
a two-hour conference at restaurants in their cities.
Technology enables hybrid events to work across time and
space. Before getting engaged with the technological options and
requirements, it’s critical to understand the basic building blocks of
hybrid events.
Spaces. Hybrid attendees aren’t limited to a single room or venue.
They can participate online at the hotel, at a regional site or on the
beach. Presenters and facilitators can be spread across time and
space as well. Here are the most common spaces.
• A hybrid event is a gathering of at least one group of face-to-face
participants that digitally connects with participants in another
or multiple locations.
• A virtual event is a gathering of participants in multiple
locations who connect by some form of technology (phone,
video, computer).
• A face-to-face event is a gathering of individuals in the
same location.
• A pod event (also referred to as a pod) is a gathering of
individuals in one location linked to an event in a separate
location.
• A studio event is a gathering that includes a space for content
production that is distributed to an online or pod audience.
Audiences. When you link audiences in vastly different locations,
you need to consider their different needs and experiences. Here
are the most common audience types.
• The face-to-face audience of a hybrid event can be small or
large. Its needs are the same as the needs for any face-to-face
event, but there are new aspects to consider. Will the virtual
audience interact with the face-to-face audience? Often
face-to-face participants pay more to attend. Keep this in mind
to ensure that other elements of the event don’t negatively
affect the face-to-face experience.
Hybrid Event
Process
Here is a model for hybrid events that will help you get started quickly.
IBM, Wells Fargo, Nike and many other
companies have discovered the value of
including hybrid events in their meeting
portfolio. These companies use hybrid
events to help them increase sales,
improve performance and increase
attendance in their meetings. You can, too.
The following are the steps in the
process for organizing a hybrid event.
Hybrid Strategy
Creating a remarkable hybrid event requires meeting
planners to get involved in the messaging, content,
technology and logistical execution. For some, it
means getting more involved in the development of
content than ever before.
When you start the planning process, develop a
strategy and business case for the event. This strategy
will be a roadmap that you can share with your stakeholders.
Here are the six elements of your strategic roadmap.
1. Define meeting objectives
2. Consider social, technological, political, internal
factors and trends
3. Develop a budget and business case
4. Determine how you will measure success
5. Analyze your audience
6. Outline your event execution strategy
At the end of this process, document your strategy for the
virtual event.
1. Define Meeting Objectives
Hybrid technology creates new types of experiences for attendees and professional challenges for meeting organizers. In order
to create an experience that excites and motivates, you need to
establish clearly defined objectives. As you develop these objectives, be clear about your priorities. This will help later on when
you need to make trade-offs in the scope, quality and the design
of the event. Here are some examples of objectives.
- Expand our reach to a broader audience
- Include attendees who are unable to travel
- Reduce meeting/budget costs
- Improve employee satisfaction
- Extend the life of our face-to-face event
- Keep revenue-producing staff in the field
- Expand education
- Support sustainable initiatives
- Generate revenue
- Bring speakers together who can’t travel
2. Consider External Factors
External factors may affect your event, so examine them before
moving forward. Circumstances relating to technology, politics
and law, for example, may influence decisions about when and
where to hold your event, what kind of hybrid event will work best
for you or even whether or not to produce your hybrid event at all.
3. Develop a Budget
For most meeting professionals, hybrid event costs are rolled into
the larger event budget. To the greatest extent possible, try to separate the costs so you can later determine business value. Here are
some budget categories to consider for your hybrid event.
• Video Production
• Internet connectivity
• Streaming services
• Virtual platform
• Décor
• Content development and delivery
• Consulting and labor
When you don’t have to bring attendees onsite, you save on hospitality and logistical costs such as travel and transportation, hotel
and food and beverage. In addition, for attendees that are sales
representatives or consultants, hybrid events reduce out-of-theoffice travel time, allowing them to maintain productivity.
CALL OUT
Budget Tips
• Streaming and production will likely be your largest
costs, amounting to more than 50 percent of total budget.
• In the United States, if your event is in a union facility, your
production costs alone can be more than 50 percent of
your budget.
• Internet costs can range from $1,500 to more than $100,000
depending on the scope of your project.
• Reduce production labor costs by looking for opportunities to:
- Reduce camera operators
- Use audio instead of video
- Rationalize the content that you record and stream
- Only stream the most popular sessions
- Reduce streaming costs by maximizing the use of rooms
with production and streaming equipment and labor
Hybrid Meetings: How-To Guide | Page 7
Hybrid Meetings: How-To Guide | Page 2
#EIBTMhybrid
6. bit.ly/hybridtoolkit
Alternatively you can have independent events that are interconnected during which each pod has its own programming and
connects with other pods for joint sessions.
Equal pods
For examples, refer to Chapter 3.
Technology. There are five key tech considerations for all hybrid
events. Your event priorities and objectives will determine how
you allocate resources to each.
• Production/audiovisual ensures that the event venues, pods
and/or studios have high-quality lighting, audio and video.
• Streaming Providers prepares content for the Internet, host
it on a server, make it available for online attendee to watch
and provide a place for viewing.
• Online attendees watch content on platforms. They register
and login and select sessions. Most platforms have an interactive
element such as polling or Q&As. Platforms can be websites,
online communities or dedicated virtual platforms.
• You need strong Internet connectivity with dedicated bandwidth.
This may come from the venue or a third-party provider.
• Videoconference bridges ensure dedicated two-way audio
and video connections between remote pods and main events,
minimizing communication glitches.
Function
Why it is relevant?
Role of Communication in Live and Hybrid Events
The role of communication changes when you spread attendees
across multiple locations and include technology elements. This
creates a different communication and participation environment
for content delivery and collaboration. Technology provides new
communication tools that were not available before. In the table
on the next page you will find an overview of functions and why
they are relevant when you consider organizing hybrid events.
Dispersion of hybrid-event remote participants among many
locations creates several communication challenges. Focus on
building face-to-face connections in small groups or pods for
remote participant networking and team building.
Your building blocks can be configured in many different
ways. Keep your audience, spaces and objectives forefront, as
these factors will help guide your hybrid strategy. In Chapter 2,
you’ll find the steps for developing and executing your hybrid
events strategy.
See next page.
Hybrid Meetings: How-To Guide | Page 5
Hybrid Meetings: How-To Guide | Page 6
CHAPTER 2:
CHAPTER 1:
Introducing
Hybrid Meetings
What is a Hybrid Meeting? Hybrid meetings integrate technology with traditional event practices
to create new types of attendee experiences and
content delivery tools. They include any meeting
or event with at least one group of face-to-face
participants that digitally connects with participants in another or multiple locations.
Benefits to Meeting Professionals
Hybrid events create new opportunities for meeting planners to:
• Become more involved in the content development,
• Develop creativity in designing events,
• Concentrate on objectives and strategy,
• Learn how to strategically ask questions when selecting
and applying technology and
• Develop additional project management and planning skills.
Benefits to Onsite Planners
Onsite planners who work for conference centers and other event
venues can expand their client offerings to:
• Centralized booking of conference rooms across
multiple properties for hybrid meetings,
• Centralized audiovisual technology ordering
and support across multiple properties,
• Videoconference facilities on multiple properties,
• Centralized ordering of food and beverage across
multiple properties,
• Temporary staffing support across multiple properties
and cities and
• Internet bandwidth support.
Building Blocks of Hybrid Events
The best hybrid events create unique experiences for different types of participants in different places. Combining functionalities of face-toface events and those of virtual meetings into
hybrid events enables meeting planners to have
a much broader spectrum of options to engage
delegates. It’s important to become familiar with
the components of hybrid events before you
think and conceptualize available options.
Discovering the Benefits of Hybrid Meetings
Meetings deliver value when participants do something
(buy a product/service, become more efficient, learn a skill or
procedure) as a result of having attended. Hybrid events
are no different in that sense from live events. They give you
opportunities for adding value in the following ways.
• Reaching more delegates (face-to-face plus virtual)
• Allowing virtual delegates to participate alone
or in small groups
• Providing new content delivery and communication
options
• Connecting multiple events that occur concurrently
or at different times or locations
• Extending the reach of your message by repurposing
event content
• Including people who could not otherwise attend
(busy executives, global attendees)
Attend hybrid events as a virtual participant prior to
creating one for your own organization and seek the
advice of peers who are experienced in the medium.
One of the greatest advantages of hybrid events is that they
allow meeting professionals to reconfigure the building blocks
of an event. For example, instead of having a single venue, you
could have four or five regional sites. Instead of flying attendees
to a single city for a half-day conference, you can invite them to
a two-hour conference at restaurants in their cities.
Technology enables hybrid events to work across time and
space. Before getting engaged with the technological options and
requirements, it’s critical to understand the basic building blocks of
hybrid events.
Spaces. Hybrid attendees aren’t limited to a single room or venue.
They can participate online at the hotel, at a regional site or on the
beach. Presenters and facilitators can be spread across time and
space as well. Here are the most common spaces.
• A hybrid event is a gathering of at least one group of face-to-face
participants that digitally connects with participants in another
or multiple locations.
• A virtual event is a gathering of participants in multiple
locations who connect by some form of technology (phone,
video, computer).
• A face-to-face event is a gathering of individuals in the
same location.
• A pod event (also referred to as a pod) is a gathering of
individuals in one location linked to an event in a separate
location.
• A studio event is a gathering that includes a space for content
production that is distributed to an online or pod audience.
Audiences. When you link audiences in vastly different locations,
you need to consider their different needs and experiences. Here
are the most common audience types.
• The face-to-face audience of a hybrid event can be small or
large. Its needs are the same as the needs for any face-to-face
event, but there are new aspects to consider. Will the virtual
audience interact with the face-to-face audience? Often
face-to-face participants pay more to attend. Keep this in mind
to ensure that other elements of the event don’t negatively
affect the face-to-face experience.
Hybrid Event
Process
Here is a model for hybrid events that will help you get started quickly.
IBM, Wells Fargo, Nike and many other
companies have discovered the value of
including hybrid events in their meeting
portfolio. These companies use hybrid
events to help them increase sales,
improve performance and increase
attendance in their meetings. You can, too.
The following are the steps in the
process for organizing a hybrid event.
Hybrid Strategy
Creating a remarkable hybrid event requires meeting
planners to get involved in the messaging, content,
technology and logistical execution. For some, it
means getting more involved in the development of
content than ever before.
When you start the planning process, develop a
strategy and business case for the event. This strategy
will be a roadmap that you can share with your stakeholders.
Here are the six elements of your strategic roadmap.
1. Define meeting objectives
2. Consider social, technological, political, internal
factors and trends
3. Develop a budget and business case
4. Determine how you will measure success
5. Analyze your audience
6. Outline your event execution strategy
At the end of this process, document your strategy for the
virtual event.
1. Define Meeting Objectives
Hybrid technology creates new types of experiences for attendees and professional challenges for meeting organizers. In order
to create an experience that excites and motivates, you need to
establish clearly defined objectives. As you develop these objectives, be clear about your priorities. This will help later on when
you need to make trade-offs in the scope, quality and the design
of the event. Here are some examples of objectives.
- Expand our reach to a broader audience
- Include attendees who are unable to travel
- Reduce meeting/budget costs
- Improve employee satisfaction
- Extend the life of our face-to-face event
- Keep revenue-producing staff in the field
- Expand education
- Support sustainable initiatives
- Generate revenue
- Bring speakers together who can’t travel
2. Consider External Factors
External factors may affect your event, so examine them before
moving forward. Circumstances relating to technology, politics
and law, for example, may influence decisions about when and
where to hold your event, what kind of hybrid event will work best
for you or even whether or not to produce your hybrid event at all.
3. Develop a Budget
For most meeting professionals, hybrid event costs are rolled into
the larger event budget. To the greatest extent possible, try to separate the costs so you can later determine business value. Here are
some budget categories to consider for your hybrid event.
• Video Production
• Internet connectivity
• Streaming services
• Virtual platform
• Décor
• Content development and delivery
• Consulting and labor
When you don’t have to bring attendees onsite, you save on hospitality and logistical costs such as travel and transportation, hotel
and food and beverage. In addition, for attendees that are sales
representatives or consultants, hybrid events reduce out-of-theoffice travel time, allowing them to maintain productivity.
CALL OUT
Budget Tips
• Streaming and production will likely be your largest
costs, amounting to more than 50 percent of total budget.
• In the United States, if your event is in a union facility, your
production costs alone can be more than 50 percent of
your budget.
• Internet costs can range from $1,500 to more than $100,000
depending on the scope of your project.
• Reduce production labor costs by looking for opportunities to:
- Reduce camera operators
- Use audio instead of video
- Rationalize the content that you record and stream
- Only stream the most popular sessions
- Reduce streaming costs by maximizing the use of rooms
with production and streaming equipment and labor
Hybrid Meetings: How-To Guide | Page 7
Hybrid Meetings: How-To Guide | Page 2
#EIBTMhybrid