Egress Switch Introduction

Egress Switch Overview

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The Need to Share Information

• Sharing information outside your organisation is common
• Some shared information is considered “sensitive”
• How does the recipient handle sensitive information?
• Is there a risk and how is it measured?

What information? Who receives it? How is it sent?
• Business Plans • Accountants • CD/DVD
• Customer Data • Auditors • Cloud Storage
• Financial Records • Board of Directors • Email attachments
• Intellectual Property • Business Partners • FTP sites
• New Product Information • Contractors • Regular mail
• Spreadsheets • Government Agencies • USB sticks
• Tax Information • Marketing Firms • Web File Transfer
• Outsourced Providers

2

Typical Challenges Sharing Information

• Solutions are often difficult to use:
– Difficult to create and share secure information (Sender)
– Difficult to receive secure information (Recipient)
• Solutions often don’t provide the level of visibility that today’s audit
requirements demand
• Solutions often don’t provide the control that we need (embargo or
revoke data)

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3rd Party Data Breach Trend

The disk, which was mislaid by the courier firm,
contained personal details on about 2,000 staff

British Council staff data lost
January 2009
One year on from the HMRC data breach incident, the government has
revealed that it has suffered an average of one data breach per week
since then

HMRC data loss recalled one year on
November 2008
36% of data breaches reported are from 3rd party incidents

2009 Annual Study: UK Cost of a Data Breach
February 2011

Software Technologies Ltd. All rights reserved. Proprietary and confidential. 4

Information Commissioners Office

April 2010 - ICO gained power to fine organisations up to £500K
for a data breach

"Any organisation which processes personal information must ensure that adequate
safeguards are in place to keep that information secure."

From April 2010, the ICO will carry out audits to investigate organisations which it believes are
failing to properly protect private data.
Software Technologies Ltd. All rights reserved. Proprietary and confidential. 5

What is Egress Switch?

• Protection that stays with your information, no matter where it goes
• An enabler to safely share any type of data with anyone
• Simple to deploy and manage
• Easy for end user to operate
• Easy to obtain and cost effective to use with a SaaS business model
• Innovative new data security product from a strong and growing company


Why Egress Switch?

Benefits Differentiators
• Retain control of information at all times • Supports single user to Enterprise business
Exceeds limitations of current generation file • No complex infrastructure or trust
encryption relationships required
• Full audit trail of who, when, where • Supports impromptu sending of secure files
information is accessed • Works with any media type or exchange
Satisfies emerging audit requirements method
• Real-time control (change or revoke access)
• Simple end user experience
and audit collection
Designed around sharing workflow, hides • AES 256-bit encryption with FIPS 140-2
security steps certified libraries
• Cost effective SaaS model • CCTM certified for UK Government
No infrastructure required, start with users • Cross platform unified solution
who share sensitive info
• Highly Scalable
Integrates with existing business processes and

Solution Overview

Create Secure 1
Package
• Drag & Drop interface
Set Access and 2
• Any file, any media
• Send to recipient
Security Parameters
• Select recipient(s)
Recipient 3
• Real-time changes Gains Access
• Cloud-based policy store • Receives package and
authenticates
• Local enforcement
All delivered in a Software as a Service (SaaS) model


Next Generation Collaboration Software

Information Owner
– Creates secure package
– Sets access and security parameters
– Sends secure package
– Tracks activity of secure package

Information Recipient
– Opens packages they are authorised to view
– Requests access for other packages

Switch Server
– Holds all security settings,
can be changed at any time
– Keeps complete audit trail
of successful and failed access
– Does not store any secure packages


Secure Email

• Transparently encrypt email message body including
attachments
• Transparently encrypt email attachments
• MS Outlook 2003/2007/2010 Add-in for seamless integration
• Supports policy notes and disclaimers
• Policy controls can enforce encryption based on content,
recipient, and type of information
• Size restrictions can offer other transport mechanisms
• Zero footprint web access client for remote workers and
shared machine access

Internet Server & Cloud Storage

• Integration with FTP(s), HTTP(s) and cloud storage
• Egress hosted cloud storage available as part of subscription
• Transparent integration with collaboration tools like MS
SharePoint
• Built in FTP(s),HTTP(s) client and upload manager
• Integrates with 3rd party storage providers
• Data files are encrypted and compressed to streamline
workflow


Physical Media

• Transparently encrypt data stored on removable media
• Integrated CD/DVD/Blue-ray burning application
• Real-time access control of physical media (CD/DVD, USB etc)
• Integration with Endpoint security products


Mobile Support

• Access secure email from any mobile device (iphone, Android,
Win Mobile 7, Blackberry etc) via optimised web client
• Manage package security and access requests on the move
• App for streamlined package access on Blackberry devices


Auditing & Alerts

• Detailed auditing & alerts of data lifecycle and user actions
• Client & web based Package Library enables real-time
management of all secured information
• Secure delivery reports
• Geographic tracking of information in real-time
• Role based audit access


Policy Engine

• Centrally administered user policies
• Configure advisory and enforced usage policies
• Policies can be configured based on:
- Data type, content & location
- Recipient
- Size of data
- Media type
- Encryption algorithm and compression
• Fully configurable user UI and end user experience


Recipient Experience

• Simple ‘one-time’ sign up process
• Free of charge for recipients and sending data back to paying
subscribers
• Simple click-once application streamlines recipient experience
• Transparent access to data received by any transport mechanism
• Zero footprint web based client


Switch Fusion

• Automate the sending of encrypted email for mass mail processes
• Batch process the sending of sensitive information (e.g Bank
Statements, transaction records etc direct from a 3rd party DB)
• Scheduled backup of sensitive information
• Automatically upload files to secure FTP/Cloud storage servers
• Integrate with complex back end systems


Egress Switch Features Summary

• Transparently encrypt email attachments
• Encrypt information onto CD/DVD and USB removable media
• Upload information securely to the internet (HTTP(s), FTP(s), MS
Sharepoint etc)
• Control who can access the information you send
• Immediately revoke access to data/files even after they have been sent
• View a full audit of who, where & when information has been accessed


Egress Switch Introduction

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