Learn how providing ECM functionality from familiar user interfaces such as Outlook can reduce training times and overcome resistance to change.

1. In
associa)on
with:
Presented
by:
Easing
the
Transi-on
from
Legacy
ECM
Systems
to
New
Beginnings
Presented
15
October,
2015

2. In
associa)on
with:
Presented
by:
AIIM
Presents:
Easing
the
Transi)on
from
Legacy
ECM
Systems
to
New
Beginnings
Host:
Theresa
Resek
Director
AIIM
David
Jones
Vice
President,
European
Opera4ons
AIIM
Fergus
Wilson
Chief
Technology
Officer
Repstor

3. In
associa)on
with:
Presented
by:
Star)ng
with
a
poll
ques)on
to
you…

4. In
associa)on
with:
Presented
by:
Introducing
our
Featured
Speaker
David
Jones
VP
European
Opera-ons
AIIM
LinkedIn
|
TwiNer
From
Legacy
Systems
to
New
Beginnings
Easing
the
Transi-on
from
Old
to
New

5. In
associa)on
with:
Presented
by:
Agenda
• The
State
of
ECM
• From
A
to
B
–
via
C
• Ubiquitous
ECM

6. In
associa)on
with:
Presented
by:
For 67% of organisations,
ECM/DM is mission-critical
2015 – AIIM “ECM Decisions”

7. In
associa)on
with:
Presented
by:
Mul)-­‐system
52%
3
or
more
systems

8. In
associa)on
with:
Presented
by:
Strategy

9. In
associa)on
with:
Presented
by:
Mul)ple
Systems
Over
Time
+3%

10. In
associa)on
with:
Presented
by:
Time
for
another
poll
ques)on
to
the
audience.

11. In
associa)on
with:
Presented
by:

12. In
associa)on
with:
Presented
by:
Legacy
Systems

13. In
associa)on
with:
Presented
by:
Informa)on
Silos

14. In
associa)on
with:
Presented
by:
72%
of
people
admit
to
using
unsanc-oned
CLOUD
APPS
Source:
OneLogin
Survey
2012
Cloud

15. In
associa)on
with:
Presented
by:
Horses
for
Courses
54%
Single
vendor
24%
Departmental
solu)on

16. In
associa)on
with:
Presented
by:
Moving
from
A
to
B

17. In
associa)on
with:
Presented
by:
Via
C

18. In
associa)on
with:
Presented
by:
Why
the
problem
with
C?
60% say “Gaining user
adoption has been a big
problem for our ECM
project.”

19. In
associa)on
with:
Presented
by:

20. In
associa)on
with:
Presented
by:
Ubiquitous
ECM

21. In
associa)on
with:
Presented
by:
Simplicity
New
Way:
Old
Way:

22. In
associa)on
with:
Presented
by:
U)lity
• Always
on
• In
the
background
• Delivering
value

23. In
associa)on
with:
Presented
by:
Integra)on

24. In
associa)on
with:
Presented
by:
The
Way
Forward

25. In
associa)on
with:
Presented
by:
Fergus Wilson, CTO Repstor
Fergus.Wilson@repstor.com
@FergusWilson24
www.repstor.com
Easing
the
Transi-on
from
Legacy
ECM
Systems
to
New
Beginnings

26. In
associa)on
with:
Presented
by:
Customer
Challenges
Common Scenarios in Market
Organiza-ons
who
have
projects
going
on
for
years
and
therefore
a
weekend
migra-on
is
simply
not
an
op-on
Transi-oning
from
re-red
systems
and
moving
to
new
systems

27. In
associa)on
with:
Presented
by:
Customer
Challenges
Key Requirements
• Support
for
global
workforce
working
remotely
or
on
customer
sites
• High
volumes
of
content
• Frequent
team
collabora)on
on
projects
content
• Need
to
minimise
change
to
maintain
produc)vity
• Enable
co-­‐existence
of
legacy
ECM
systems
for
a
transi)on
period
to
minimize
migra)on
pains
• Microsoa
Outlook
key
to
user
produc)vity

28. In
associa)on
with:
Presented
by:
The
Challenge
Legacy
systems,
content
and
processes
Minimising
change
to
maintain
produc)vity
Team
collabora)on
on
engagement
content
Most
users
spend
large
propor)on
of
their
)me
on
customer
sites/out
of
the
office
High
volumes
of
content
being
acquired
in
the
field
The
Solu)on
Consolida)on
on
single
SharePoint
plaform
for
content
management
and
compliance
Familiar
front
end
to
new
and
legacy
content
and
bring
forward
Full
offline
working
with
content
The
Benefits
Cost
avoidance
User
adop)on
Compliance
Operating in a highly regulated environment (Audit / Tax / Professional
Services) the company employs ca. 9000 people at 25 offices in
Germany.
“Having
evaluated
compe4tor
products,
the
customer
found
Repstor
affinity
to
be
unique
in
its
na4ve
integra4on
to
Outlook
and
its
ability
to
allow
co-­‐existence
of
mul4ple
repositories
at
the
same
4me.
They
wanted
to
provide
users
with
a
familiar
front
end
to
new
and
legacy
content
with
full
offline
working
and
that
is
exactly
what
Repstor
affinity
provides.”
Scenario
1

29. In
associa)on
with:
Presented
by:
Existing legacy ECM system that has reached end-of-life
with high volumes of content already in existence.
Scenario
2

30. In
associa)on
with:
Presented
by:
Suppor)ng
Mul)ple
Systems

31. In
associa)on
with:
Presented
by:
Free
affinity
Soaware
Trial
The
Road
to
ECM
Hell
is
Paved
with
Good
Inten-ons
A
whitepaper
reviewing
the
op)ons
to
consider
when
implemen)ng
an
ECM
system.
Available
at
hNp://www.repstor.com/resources-­‐for-­‐ecm/collateral
Available
at:
hNp://www.repstor.com/products-­‐for-­‐ecm-­‐adop)on/try-­‐our-­‐soaware
View
video
at
hNp://www.repstor.com/videos/affinity-­‐
the-­‐ecm-­‐system-­‐everyone-­‐knows-­‐how-­‐
to-­‐use

32. In
associa)on
with:
Presented
by:
Visit
aiim.org/ecm
Enterprise
Content
Management
Resource
Center
Want
more
informa-on
on
this
topic?
Learn
how
to
combine
content
analy)cs,
collabora)on,
governance,
and
processes
with
anywhere,
any)me
access.
Access
Industry
Tutorials,
Research,
Webinars,
and
Expert
Advice
Blogs
-­‐
all
in
one
place

33. In
associa)on
with:
Presented
by:
About
AIIM
AIIM
is
the
Global
Community
of
Informa)on
Professionals
AIIM
believes
that
the
informa)on
systems
we
use
at
work
should
be
simple,
secure,
and
available
anywhere,
any)me,
and
on
any
device.
Our
mission
is
to
improve
organiza)onal
performance
by
empowering
a
community
of
leaders
commiNed
to
informa)on-­‐driven
innova)on.
Learn
more
at
www.aiim.org