1. Bulwark e-Procurement Suite
Email: info@bulwarks.com | Phone: +91-9825566011 | Web: www.bulwarks.com

2. eProcurement Suite
eVendor Management System
eTendering System
eAuctions
Company Profile
Content

3. eProcurement Suite

4. Bulwarks’ e-Procurement suite delivers Process
and Cost efficiencies…
eProcurement
Suite
Covering the entire Value chain of Procurement
Processes:
e-VMS: Vendor Registration and Vendor
Management
e-Tendering: Tender / Bid Management
e-Auctions: Reverse and Forward
Auctions

5. … with the modules seamlessly integrating with Organization's ERP Systems

6. e-Vendor Management System

7. e-Vendor Management System Module delivers Work Flow Automation of
Vendor Processes…

8. … and Providing Business Specific MIS and Reports
MIS and Reports
Vendor MIS MIS on Tenders Login logout report
Activity log report
No. of Active Vendors
No. of Registered Vendors
No. of Vendors Registration
Requests pending
Live Bids
Closed Bids

9. e-Tender

10. e-Tendering Solution drives efficiencies in Tendering processes…
Facilitates an electronic tendering process by an authorized
person over a secure Internet connection
Automates everything from tender creation to selecting a winning bid
and awarding a tender
Eliminates any scope of data tampering, by providing a safe secured
environment for all transactions

11. with a focus on reducing process costs in a secured environment

12. e-Tendering Solution has standard Business Process Flows…
 Vendors, irrespective of their location, can view and bid for the tenders, creating a larger pool
of competition among the vendors
 Supports managing and changing bids, before the due date, by the vendors
 Questions raised by Vendors, and replies by the company are available on the system for ready
reference of all vendors.
 Vendors receive Notifications at various stages of Tender through email and SMS without any
manual intervention, like Tender creation, corrigendum, Due Date Reminders etc.
 No manual interventions are required, as system generates bid comparison reports, which
otherwise are time consuming when done manually
 Eliminates all the possibilities of data tampering, as system would allow access to tender data
based on the User authorization level (i.e. Vendor or Purchase admin) and time (i.e. before
due date or after due date).
 24x7 availability, so Vendors can fill and submit the tender anytime before the due date.

13. … delivering on all the critical Procurement objectives of the Organization..
 Reduced purchasing cost and improved efficiency
 Standardized purchasing processes across the organization
 Reduced administrative costs with better effectiveness
 Significant reduction in the procurement cycle time
 Process Transparency in Tender Evaluation and Tender Award

14. Through customizable work flows

15. with customizable Tender processes

16. e-Tendering has standard Module features of eRFQ…
 A request for quotation (RFQ) is a standard business process whose purpose is to invite suppliers
into a bidding process to bid on specific products or services
 An RFQ typically involves more than the price per item. Information like payment terms, quality
level per item or contract length are possible to be requested during the bidding process
 When converted to electronic format, it becomes more accurate, more efficient, more secure and
also becomes a green Paperless system
 No need for any physical storage
 Easy to filter with available filter options.

17. …and eRFP to meet the specific requirements of Procurement
 A request for proposal (RFP) is an early stage in a procurement process, issuing an invitation for
suppliers, often through a bidding process, to submit a proposal on a specific commodity or service.
The RFP process brings structure to the procurement decision.
 Similarly when we convert it into electronic format it become easy.
 It become almost paperless, secure, accurate system.
 No need of physical storage area.
 Easy to filter with available filter options.

18. e-Tendering has strong Data Access Security Mechanisms
One-factor authentication – The most recognized type of one-factor
authentication method is the password.
Two-factor authentication – In addition to the first factor, the second factor is
“something a user has.” Examples of something a user has are a fob that
generates a pre-determined code or a signed digital certificate.

19. e-Auctions

20. e-Auctions module on Forward Auction supports Organisations in asset sell-off
 Forward Auction facilitates the process to dispose of scrap materials & old machineries
Or Assets to a buyer
 Inventory is listed on the system for auction, followed by bids from different buyers
 Eventually, the highest bidder can purchase the goods/material
 Auctions Supported:
Standard Auction Rank Auction Clock Auction
Buyers get to see current highest
price available in the system & to
win, they have to quote more
than that
In this auction, Buyers gets to see
rank of his last bid, corresponding
to other bids available in the
system
In this auction, Buyers bids for
Quantity and not price. Higher
the quantity bought, lower the
prices he pays

21. Forward Auctioning Processes

22. with multiple product features bringing in efficiencies
Global Currencies
Multiple Line Items
Staggered Auctions
Open/Closed Auction
Unlimited Extensions
Fixed/Variable Increments
Bidder Messaging tools
Auto Bidding
Proxy Bidding
Buyers Name Masking
Pause Live Auction
Undo Buyers last bid
H1 on basis of Unit Rate
H1 on basis of Gross Rate

23. Reverse Auctions, through e-Auctions, gets Organisations the best price…
 Can invite suppliers online instead of negotiating with them for the best price
 Suppliers will compete among themselves for bid leading to lowering of the costs
 Helps to save great amount of time, efforts and money
 Auctions Supported:
Standard Auction Rank Auction Clock Auction
bidders get to see current lowest
price available in the system
which they have to outbid
In this auction, Bidder gets to see
his rank as per his last bid, and he
has to quote lower price to
become L1
In this auction bidders bid is
factored by system, by %
preference defined by Buyer for
his credentials

24. and Standard Reverse Auctioning Processes

25. through multiple features of reverse auctioning
Multiple Currencies
Multiple Line Items
Staggered Auctions
Open/Closed Auction
Unlimited Extensions
Fixed/Variable decrement
Bidder Messaging tools
Auto Bidding
Proxy Bidding
Bidders Name Masking
Pause Live Auction
Block select Bidder
Undo Bidder last bid
L1 on basis of Unit Rate
L1 on basis of Gross Rate

26. The eProcurement Suite delivers on
Process Efficiencies
Cost Efficiencies
Time Efficiencies
Process Transparency
Audit Trail
Secured Encrypted System and
Easy to Deploy and Use

27. Advantages
Process Streamlining & efficiency in procurement processes
Quantifiable reduction in workload to manage procurement
and tendering processes including auctions
Flexible Reporting & Easily Referenced Dashboards and
Reduction in Procurement Costs through the features of
Auctions and Online bidding

28. Company Profile

29. Bulwark Systems, an ISO 9001:2008 and ISO 27001:2005 accredited company, is a trusted
technology partner with its primary focus on providing secure enterprise systems to diverse
industry verticals across the globe
Vision
Our vision is to e-enable business processes with a focus on delivering bottom line efficiency
for our customers.
Mission
Our mission is to be a leading solutions provider of e-enabling business process solutions by
combining domain expertise with technology and have profitable growth through superior
customer service, innovation, quality and commitment.
With an experienced team and associations with leading global companies, Bulwark Systems
continues to be the preferred partner for its wide array of distinguished clients from Chemical,
Manufacturing, Hospitality, Education, Energy & Utility and Government sectors.

30. Location
LOCATION INDICATION: India USA
1-B Urmi Society, Productivity Road, Vadodara - 390 020. Gujarat (INDIA)
PPHONE: India: +91 9825566011 | United States of America: +1-201-204-3015
EMAIL: arjun@bulwarks.com, WEBSITE: www.bulwarks.com