DocuWorks 7 is document management software that allows users to create, retrieve, update, distribute, and store documents securely from their desktop. It centralizes information, enables easy document handling, and provides security features like passwords and digital signatures. The software promotes paperless workflows by importing manual document processes into digital format. This enhances flexibility and maintains productivity.

1. DocuWorks 7
One Solution For Your
Document Management Needs
DocuWorks 7
Document Handling Software

2. Create, retrieve, update, distribute
and store your documents securely.
All from your desktop.
Fuji Xerox DocuWorks 7 makes document management easy and intuitive by
enabling you to create, retrieve, update, distribute, and store your documents
securely from a single point - your computer desktop.
2
Managing documents effectively is a key challenge that many companies
face in the current business environment. Most organisations have multiple data
streams that consist of digital and paper documents from various sources and in
many formats.

3. 3
Productivity
• Centralisation of information and
easy document management
• PDF handling and conversion
• OCR multi-language capability
• Document security
Innovation
• Promotes new work style by
importing cumbersome manual
document management onto your
computer
• Enhances work flexibility with
seamless integration of a wide
range of devices and document
management systems
• Maintains productivity on the move
with the DocuWorks Viewer Light
application for mobile devices
Cost Efficiency
• Paperless document management
minimises unnecessary printing
and saves on printing materials and
valuable space
Sustainability
• Paperless working envrionment
promotes ecology and minimises
wastage of valuable resources
Benefits at a glance
DocuWorks 7 puts an end to cumbersome storage
and filing by cutting down on unnecessary printing.
This makes way for a more efficient and paperless
environment in your office.
For example, in a quotation process, requests for quotations are commonly received by fax, output
and distributed to the person in charge, who then prepares a set of quotation document by compiling
a quotation letter, specifications sheet and drawings together in paper format. The completed paper
document is then faxed to the requestor and a copy is stored away separately in a cabinet to be kept
as a record.
With digitalisation, requests for quotations can be received as paperless fax documents.
Upon registering a job request at the multifunction device, the document will be forwarded
automatically to the computer of the person in charge. He or she will then create a set of
quotation document with DocuWorks 7, and send it to the requestor electronically. At the same
time, a copy of the quotation can be stored away in the Document Management System (DMS),
such as DocuShare, to allow efficient and secured sharing among users in the network.
After Implementing DocuWorks 7
Before Implementing DocuWorks 7

4. Document Security
Safeguard all the important documents with
DocuWorks 7’s multi-level security measures.
You can effectively limit access to sensitive
information by encrypting documents with a
56-bit and 128-bit password security.
Operation restrictions such as “Prohibit document
editing”, “Prohibit annotation editing”, “Prohibit
printing” and “Prohibit copying” can be applied.
In addition, you can verify and approve
documents with the use of electronic
signatures and certificates. This helps to
streamline your workflow instantly.
Energise your workflow with a
comprehensive suite of features
Centralised Document
Management
Manage a wide range of documents such as
scanned copies, web pages, and files of various
applications - all in one place. DocuWorks 7
provides an electronic workspace for you to
handle all the documents on your computer
desktop, as if you are handling them on your
desk. It is a smart and simple way to optimise
document management systems in an
organisation.
Single Touch PDF Conversion
Converting your DocuWorks 7 documents
into PDF format is just a click away. On top of
that, you can stack, unstack, merge or enlarge
the resulting thumbnails for page-by-page
browsing. PDF conversion and management is
now a breeze.
Link Folders
Share and access other work folders from the
DocuWorks Desk. With its user-friendly sharing
capabilities, you can create a link connection to
the shared network folder and provide access to
other network users to view or edit documents
in the DocuWorks Desk workspace. This gives
way for seamless document sharing and work
integration among various departments and
groups on the network.
DocuWorks 7 comes with intuitive features to help everyone work together more
smoothly, efficiently and securely.
4
Easy Document Management
Locate important data on demand. Paper
documents can be transformed into
searchable DocuWorks documents with
DocuWorks 7’s powerful built-in OCR. This
allows you to search for information easily
and accurately by using the advanced search
functions.
You can also combine and manipulate your
DocuWorks documents for booklet creation
purposes. DocuWorks 7 offers support for
N-ups, large-size paper output and other
printing needs and formats.
In addition, file conversion and handling of
different file formats have been made simpler.
You can enjoy the flexibility of accessing the
original document in its parent application even
after conversion to the DocuWorks format.
DocuWorks OCR Multi-Language
Package* (Optional)
Improve work collaboration and the usability of
documents in a multilingual work environment.
DocuWorks OCR Multi-Language Package
expands the number of languages supported
by DocuWorks OCR functions. This allows
you to perform OCR processing for a range
of languages: English, Simplified Chinese,
Traditional Chinese, Korean, Thai and Japanese.
*Requires DocuWorks 7.3 or higher.
Enter Search Field to start searching
Found text strings are marked and
tag annotations are attached to
the relevant pages
Find and Mark Button
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5. To help smoothen the editing of documents,
DocuWorks 7 offers a wide array of colours,
fonts and lines. You can easily add tags,
markers and stamps for electronic documents
with the full and rich range of annotation
options.
Seamless Integration with
Multifunction Devices and
Document Management Systems
Manage and share electronic documents
easily and securely by linking DocuWorks 7
to your Fuji Xerox multifunction devices and
Document Management Systems (DMS).
The device folders of the digital multifunction
devices* on the network will then be displayed
in the DocuWorks Desk folder tree. Data
searching and retrieval are made easy and
intuitive with a thumbnail view of documents
in the device folders.
Discover fresh, new ways to manage
your documents
Digital Desk
The integrated handling of digital documents
is now easier with the DocuWorks Desk
platform. This innovative interface lets you
import, scan and manage documents from
almost any source. You can also handle large-
sized documents (up to 2A0) with ease.
Displaying files as thumbnails on the DocuWorks
Desk enable documents to be located easily
Easy Document Edit
Move or copy a page from one DocuWorks
document to another with the advanced page-
editing functions of DocuWorks 7. You can also
copy text, copy and paste part of a page as an
image, change page order, and add or delete
pages.
Thanks to a comprehensive range of smart tools and applications, DocuWorks
7 empowers your whole office.
5
Similarly, documents in the DMS server can
also be easily viewed and managed directly
from the DocuWorks Desk. Uploading and
downloading of documents can be done by
simple drag-and-drop actions.
* Applicable to ApeosPort/DocuCentre-III series and
above.
DocuWorks Viewer Light for mobile
devices
DocuWorks Viewer Light for iPhone/iPad and
DocuWorks Viewer Light for Android are newly
available to view DocuWorks format files
on mobile devices. Mobile workers can view
necessary documents anytime and anywhere
on their mobile devices.
STAMP
TEXT
NOTEPAD
MARKER
Drag and drop to export documents effortlessly from
the device folder to DocuWorks Desk folders
Documents in the
device folder
EXPORT
Unstack: Split up one file into individual
pages to allow rearrangement, addition,
and deletion of pages.
Stack: Compile several pages/files into
one file.
UNSTACK
STACK
Rich annotation tools such markers, stamps, text
notepads, lines and shapes.

6. Keep your operating costs
light and affordable
By creating a smart and organised paperless workspace, DocuWorks 7 lifts the
load on your bottom lines.
6
Document Tray Option* (Optional)
DocuWorks 7 makes information sharing
easy and intuitive. This is done via electronic
document trays that facilitate smooth
document delivery among colleagues and
managers in your organisation.
These document trays are equipped with a
pop-up notification feature which gives users
an instinctive view of the file sharing activities,
showing the number of documents that are
currently placed in tray and sounding off an
alert when new documents come in.
Requests and instructions for the next user can
also be added within the documents via stamps
and sticky notes, before placing them in the
allocated tray.
Furthermore, the Document Tray Option
software can be easily linked up to a Fuji Xerox
multifunction device for easy retrieval and
management of electronic fax documents. This
helps to pave the way towards a more efficient
and paperless work procedure.
*Requires DocuWorks 7.2 or higher.

7. Take a giant leap towards a
sustainable future for all
Look forward to a smooth and intuitive process of managing
various documents electronically with the versatile editing,
processing, document-searching and archiving functions on the
DocuWorks 7. Not only will this help to optimise your work flow,
it will also save you heaps in terms of energy and printing material
cost in the long run.
7

8. © 2012 Fuji Xerox Co., Ltd.. All rights reserved. Xerox® and the sphere of connectivity design are registered trademarks of Xerox Corporation in the U.S. and/or other countries. 02/12
For more information or detailed product specifications,
call or visit us at
Fuji Xerox Asia Pacific Pte Ltd
80 Anson Road, #37-00 Fuji Xerox Tower Singapore 079907
Tel. 65 6766 8888 Fax. 65 6239 2764
http://www.fxap.com.sg
Import From
Application
Import by using printer driver (DocuWorks Printer)
Supported character codes:
Shift JIS (Japanese), KS C 5601 (Korean), GB2312 (simplified Chinese), Big5
(traditional Chinese), Windows-1252 (West-European), TIS-620(Thai)
DocuWorks conversion add-in button for Microsoft®
Office™
XP/2003/2007/2010 (Word, Excel, PowerPoint®
)
Character image embedding function
Import By Using Scanner Import by using TWAIN32-compatible scanners
Retrieve the scanned image and fax documents from the mailbox folder of
MFD and delete the image after retrieving them (DW7.1)
Import From Image Windows®
bitmap, JPEG, TIFF Revision 6.0 (non-compression, G3 1d, G3 2d,
G4, JPEG, PackBits), TIFF-FX
Large Size Support Paper sizes up to 2,400 × 2,400 mm
Standard paper sizes 2A0 (length), A0, A1 and A2
Document Storage
& Management
Thumbnail display of DocuWorks files (document/binder), icon display of
non-DocuWorks files, list display (sorted by name, size, or updated date)
Thumbnail display of PDF, JPEG, TIFF, BMP, Microsoft®
Word/Excel®
/
PowerPoint®
and XPS files (XML Paper Specification)*1
Multi-layer folder management and document sharing among linked
folders (linked to Windows®
directory)
Option to attach original document is provided
Enlarged display and document property display (file information, overview,
user-defined attribute, page attribute) with InfoView
Document Handling Stack/Unstack DocuWorks and PDF files into individual pages
Bind/sort documents with DocuWorks binder
Split, copy (direct copying to Windows®
desktop or Explorer), move, delete
or align the displayed page
Search
Capabilties
Scope DocuWorks files (document/binder) and PDF files in folders and subfolders
Conditions Document name, date, text contained in document (application
documents, text annotations, OCR results), or document properties. Search
conditions can be saved for future use.
Results List or thumbnail display
Re-usable (by creating copies or shortcuts, or output to CSV)
Search refinement
Display Modes Enlarged/reduced display (10% to 1,600%)
4 display modes (document, page list, list-document, divided), full-screen
display (for presentation)
InfoView: Tag, link list, binder index, signature list, ocr results, page
attributes, list of contents
DocuWorks Desk: Thumbnail, enlarged/reduced display
(10 to 34%)
Display/rotate/enlarge/reduce display of documents with annotations
pasted, DocuWorks protected documents, and DocuWorks signed
documents with [Page Viewer]
Page Modifications Noise elimination (only for monochrome binary-value page imported from
a scanner or image file) and tilt correction
Rotate in 90° steps, delete, copy, move pages within a document, copy/
move pages to other DocuWorks document
Copies text in a DocuWorks document, copy & paste of part of a page as
an image
Document Editing
(attached annotations)
Writing objects: Graphics (About 30 types including line, square, polygon,
ellipse, cloud, etc.), text, notepad, marker, freehand, stamp, date stamp
Starching is available
Set up link (to jump to DocuWorks document, web page
or other files)
OLE object
Inserts serial page numbers and header/footer
Objects can be hidden for display/print
Original Data
Management
Adds/extracts original data to/from DocuWorks documents
Creates a new DocuWorks document by reflecting revision of the attached
original data
Maintains properties of the original DocuWorks document
OCR Character recognition on images pages (scanned) with built-in OCR, noise
elimination and tilt correction during character recognition, OCR area
specification for each page
Characters as a result of OCR can be used as search target
Outputs OCR result to file (TXT, RTF, CSV, XLS)
Digital Signature Available for each DocuWorks file using DocuWorks electronic signature or
digital certificate
Verifies the signature (to confirm whether it is changed after signature is
made) and restores the document to just before/after the signature has
been added
Security Measures Prohibition on the following operations can be set up for each DocuWorks
file (document/binder): Open, edit, edit annotations, print, copy, change
settings.
Security can be set by any of the following 4 methods:
• Password (DocuWorks Ver. 4 compatible strength)
• Password (strength of 128-bit key length)
• Security with DocuWorks electronic seal
• Security with electronic certificate*2
Certificate search possible in ActiveDirectory repository server or local PC
DocuWorks 7 Specifications
Electronic Signature Electronic signature by using DocuWorks electronic stamp or electronic
certificate*2
can be used for each DocuWorks file (document/binder)
Signature verification (checking presence of changes made after signing),
restoring document just before/after signing
Plug-ins Functionality Image Converter, Extract Image, Page Layout (2-up, 4-up, booklet), Sort
Pages, File Optimization (DocuWorks files and PDF files), Frame Deletion,
Digital Camera Image Correction, OCR, Copy Annotations, Find and Mark,
Easy Printer, etc.
WebDAV Support WebDAV
Support
Edits annotation of DocuWorks document from Web browser (Microsoft®
Internet Explorer®
)
Printing Capability Resize pages of documents consisting of mixed page sizes, print pages
selected in List Display mode (in batches), prints in Colour/B&W output
mode per page, adjusts large-size data to paper size, reduces pages to fit
print area
Image Conversion Output Windows®
bitmap, JPEG, TIFF Revision 6.0, PDF (non-compression, G4,
JPEG, PackBits)
Convert to PDF Use included DocuWorks PDF Creator 1.0
*1 When DocuWorks thumbnail extension is used.
*2 Before using the security and electronic signature functions with an electronic certificate, you must obtain electronic certificates of
yourself, one with whom exchange documents, and the certificate authority
OPERATING ENVIRONMENT OF DOCUWORKS 7
Operation System*1
For all cases, Microsoft®
Internet
Explorer®
6, Windows®
Internet
Explorer®
7, 8 or 9 must be installed
Microsoft®
Windows®
7 E/TC/SC/K/T/J version (for 32-bit (x86) or 64-bit
(x64) processors) Service Pack None/1
Microsoft®
Windows Vista®
E/TC/SC/K/T/J version (for 32-bit (x86) or 64-bit
(x64) processors) Service Pack None/1/2
Microsoft®
Windows®
XP E/TC/SC/K/T/J version (including x64 edition)
Service Pack 1*5
/2/3
Microsoft®
Windows®
2000 E/TC/SC/K/T/J version Service Pack 3/4*4
*5
Processor*2
PC/AT compatible computer with Pentium®
III 333 MHz or faster processor
Memory*2
256MB or more (512MB recommended)
Display 800 x 600 pixels or more (1024 x 768 pixels recommended)
Full colours
Free Disk Space*3
360MB for installing DocuWorks main unit
200MB or more is recommended for actual operation
Others DVD-ROM drive is required during installation
Windows Installer 3.0 or later
Browser supporting
DocuWorks Viewer Control*6
Microsoft®
Internet Explorer®
6
Windows®
Internet Explorer®
7
Windows®
Internet Explorer®
8
Windows®
Internet Explorer®
9
Supported OS for installing
Update Service*7
Supported operating systems for Update Service to update DocuWorks are
as follows.
Microsoft®
Windows®
XP Service Pack 3
Microsoft®
Windows Vista®
Service Pack 2
Microsoft®
Windows®
7
64-bit editions are supported for all the OS.
Modules required for Update
Service
Message Queuing (Except for Microsoft®
Windows®
XP)*8
Microsoft®
.Net Framework 2.0 or later*9
Minimum hard disk space
required for Update Service
46 MB
To install Microsoft®
.Net Framework 2.0, an additional 280 MB is required
Compatible scanners TWAIN32 compliant
*1 Operation on virtual machine software (e.g. VMware®) is not covered under warranty..
*2 Compliant with the recommended values for each OS.
*3 To install the supplied software, additional available disk space is necessary.
*4 To use the PDF thumbnail display function or PDF search function, Service Pack 4 or higher is required.
*5.Operation of DocuWorks PDF Creator on Microsoft® Windows® 2000 and Microsoft® Windows® XP (Service Pack 1) are not
covered by the warranty.
*6 This function displays DocuWorks files using a Web browser and edits files such as adding annotations
*7 Update Service is the software which notifies the release of updates for DocuWorks with the icon on the task tray.
*8 If Message Queuing has not been installed on the computer that you install Update Service on, the Update Service installer will
install it.
*9 If Microsoft® .Net Framework 2.0 or later has not been installed on the computer that you install Update Service on, the
Update Service installer will install Microsoft® .Net Framework 2.0.
OPERATING ENVIRONMENT OF DOCUWORKS DOCUMENT TRAY OPTION 1.1 (OPTIONAL)
Processor*2
PC/AT compatible computer with Pentium®
III 333 MHz or faster processor
Main memory*2
256 MB or more (512 MB recommended)
Display 800 × 600 pixels or more (1024 × 768 pixels recommended), full-color
Free disk space*3
140 MB for installing DocuWorks main unit
Operating System*1
Microsoft®
Windows®
7 E/TC/SC/K/T/J version (for 32-bit (x86) or 64-bit
(x64) processors) 1.1: Service Pack None/1
Microsoft®
Windows Vista®
E/TC/SC/K/T/J version (for 32-bit (x86) or 64-bit
(x64) processors) 1.1: Service Pack None/1/2
Microsoft®
Windows®
XP E/TC/SC/K/T/J version (Service Pack 1/2/3)
(including x64 edition) (1.1)
Required software DocuWorks 7.2 or higher (including the Trial Edition)
Other Installation
Requirements
DVD-ROM drive
*1 Operation on virtual machine software (e.g. VMware®) is not covered under warranty.
*2 Compliant with the recommended values for each OS.
*3 To install the supplied software, additional available disk space is necessary.