Charles Right, the owner of the newly opened East Coast Travel agency, has assigned various business documents for an employee to complete, including promotional materials, reports, letters, memos, and minutes. The employee must use the preferred formats and styles specified by Charles Right in completing letters, memos, reports, and other documents to help launch and manage the new travel business. The culmination project involves using provided information and instructions to create the requested documents using proper formatting and conventions.

1. Document Culmination Project Student Activity
DOCUMENT CULMINATION PROJECT
You are employed as an account manager for a newly opened
travel agency named East Coast Travel. Your boss, Charles
Right, is the office manager and owner of the business. He sends emails directing you to
prepare a variety of business documents related to opening a new business, advertising,
and managing employees.
For any letters that he directs you to prepare in his name, you must use his preferred
format: block style with mixed punctuation and block paragraphs. When keying his name
in the letter closing, he prefers Sincerely, Charles Right, CEO, East Coast Travel.
Your teacher will give you specific instructions on how to save and submit the work from
this project.
Address: East Coast Travel
500 Sunset Place, Suite B
New Bern, NC 28563
Phone: 1-800-872-8957 (1-800-TRAVELS)
Fax: 1-866-872-8957
Web site: www.eastcoasttravel.com

2. Document Culmination Project Student Activity
Email 1
TO: FROM: Charles Right
SUBJECT: Paragraph
CC: BC:
Please prepare a paragraph or two for the local paper announcing the opening of East
Coast Travel. Include the CEO’s name, the company address and phone number, the
website (www.eastcoasttravel.com) and the hours of business. Supply a brief
description of the services available such as group and individual travel planning and
holiday specials.
Attachment:
Email 2
TO: FROM: Charles Right
SUBJECT: Memo
CC: BC:
Please prepare a memo to all staff which describes the company dress policy.
Thanks.
Attachment:

3. Document Culmination Project Student Activity
Email 3
TO: FROM: Charles Right
SUBJECT: Report
CC: BC:
Please prepare a report in MLA format that outlines a brief description of each travel
destination on the Twilight Tour schedule (see attached).
The brief description (one paragraph) of each destination should include the
approximate weather conditions for the time of year and a description of 2-3
highlights of each destination.
Include a web link for each paragraph/destination.
Attachment: Twilight Tours

4. Document Culmination Project Student Activity
Departure Date
Departure Time
Destination
Arrival Time
Length of Stay
8-17-08
6:00 a.m.
Myrtle Beach,
SC
10:00 a.m.
4 nights
8-24-08
7:00 a.m.
Pinehurst, NC
9:00 a.m.
3 nights
8-31-08
6:30 a.m.
Williamsburg,
VA
10:30 a.m.
2 nights
9-7-08
6:00 a.m.
Charleston, SC
11:00 a.m.
4 nights
9-14-08
8:00 a.m.
Montreat, NC
12:00 p.m.

5. Document Culmination Project Student Activity

6. Document Culmination Project Student Activity
Email 4
TO: FROM: Charles Right
SUBJECT: Agenda
CC: BC:
Please prepare an agenda for the staff meeting to be held next Tuesday at 8:00 a.m.
in the conference room.
Topics to be discussed include client development, business alliances, staff
commissions, and the advertising campaign. Susan Gurtz is responsible for covering
client development and business alliances. I will cover staff commissions and I’d like
you to cover the advertising campaign.
Attachment:
Email 5
TO: FROM: Charles Right
SUBJECT: Memo
CC: BC:
Please prepare a memo to all staff and copy to our travel secretary, John, so that he
can prepare an itinerary for me. I will be flying to Las Vegas next Friday for a
seminar presented by the National Travel and Tourism Society.
I will be staying at the Las Vegas Club hotel for Friday and Saturday nights and will
depart on an afternoon flight Sunday.
Attachment:

7. Document Culmination Project Student Activity
Email 6
TO: FROM: Charles Right
SUBJECT: Travel Guide
CC: BC:
We will be developing a Travel Guide of common destinations to use with
presentations and as promotional materials.
We will build this guide as we develop more descriptions of travel destinations, but for
now, please prepare a title page and a table of contents using the report you
prepared earlier of the Twilight Tour destinations.
Attachment:
Email 7
TO: FROM: Charles Right
SUBJECT: Minutes
CC: BC:
Please prepare the minutes from our last staff meeting.
Attachment:

8. Document Culmination Project Student Activity
Email 8
TO: FROM: Charles Right
SUBJECT: Business Letter
CC: BC:
Please prepare a letter for my signature to Bill’s Pizza thanking them for advertising
with us. The manager at Bill’s is Bill Sexton.
Attachment:
Email 9
TO: FROM: Charles Right
SUBJECT: Business Letter
CC: BC:
Please prepare a letter for my signature to Sunset Nursing Home thanking them for
allowing East Coast Travel to present our Twilight Tours to the staff and residents.
The CEO of the nursing home is Dr. Naomi Bearfoot
Attachment:

9. Document Culmination Project Student Activity