NXTevent is a full-service event and destination management company based in Boston, Massachusetts. They have over 8 years of experience in planning conventions, meetings, special events, and incentive programs. NXTevent handles all aspects of event planning and management, including site selection, transportation, accommodations, programming, and more. Their goal is to create memorable and impactful experiences for their clients.

3. ABOUT NXTevent
Any world class destination deserves a world class expert. NXTevent is the choice of the meetings,
convention and incentive industry. As New England’s finest full service Event + Destination
Management Company, NXTevent’s premise is simple ~ a passionate, experienced team who
wants to tell your story with uncompromising detail and impeccable service.
As a cornerstone relationship on any event or destination management program, we will meet, if
not exceed, your expectations as we have for years with our many association and corporate
clients.
Known about town as All Things Boston, our company’s success story as the fastest growing
Event + Destination Management Company in Boston and New England is unprecedented.

4. HOW WE MANAGE
• Groups in sizes ranging from 10 to
10,000 guests
• One Account Executive
• One Lead Operations Manager
• Participate in all client site
inspections
• No Hidden Fees

5. Boston
NXTevent Corporate Profile
Year(s) in Business October 2000, 8 +
Year(s) Incorporated January 2001, 7.5 +
Office Seaport in Boston
Business Structure Corporation
Number of Employees 7 Full Time
2 Part Time
2 On Staff Consultants
National Access to 50+
Event, Meeting
Contractors
Certifications SOWMBA Certification
City of Boston: SLBE
WBENC Certification
Commonwealth of Ma
State Certified : PRF41

6. • Destination Management
• Site + Venue Research
• Convention + Meetings Management
• Airport Meet + Greet Services
• Accommodations
• Transportation + Shuttle Management
• Equipment Management
• Dine-Arounds + Evening Excursions
• Venue Selection + Management
• Food + Beverage Management
• Recreational Tour + Leisure Programs
CAPABILTIES + SERVICES

7. OUR CLIENTS
• Associations
• Corporations
• Tradeshows / Industry Events
• Third Parties Companies
• Government and Political Organizations
• Incentive Planning Companies
• Non-Profit Organizations
• Trade Organizations
• Wide Portfolio of International Clients

8. TYPES OF PROGRAMS
• Conventions
• Annual Meetings
• Congresses
• Large Scaled Events
• Special Events: Welcome Receptions to Galas
• Affiliate Sponsor / Exhibitor Events
• Simultaneous Events (Events Running Concurrently)
• Client Entertainment / Hospitality Programs
• Multi-Day, Complex and Layered Events
• Sales and Company Meetings
• Town Halls
• Incentive Programs
• Product Launches
• Board Meetings
• Analyst or Shareholder Meetings
• Employee Events

9. • City of Boston Small and Local Business Certified
• SOMWBA Certified
• WBENC Certified
• Preferred Vendor of Carlson Marketing Group
• Preferred Vendor for Gray Consulting, Inc.
• Preferred DMC of the Sheraton Boston Hotel
• Preferred DMC of Universal Meeting Management
• Top 10 of the Top 25 Boston Business Journal 25 List of Area Meeting & Event Professionals
• A State Contractor for the Commonwealth of Massachusetts
• A Certified Vendor for the City of Boston
• A Team Member of Advantage Boston
• A Member of the Greater Boston Convention & Visitors Bureau
• A Member of the Cambridge Chamber of Commerce
• A Member of ISES (International Special Events Society)
• A Member of PCMA (Professional Convention Management Association)
• A Member of MPI (Meeting Professionals International)
• A Member of SITE (Society of Incentive & Travel Executives)
• A Member of Eventia
• A Destinations Unlimited Associate Partner
• A USA Hosts Alliance Partner
BUSINESS AFFILIATIONS + MEMBERSHIPS

10. Business Certifications
CITY OF BOSTON
Small & Local Business Enterprise Certification
Preferred vendor certification for qualified small and local
businesses and DNC Boston 2004.
COMMONWEALTH OF MASSACHUSETTS
State Certified as Official State Vendor
Certified as Event Planning and Meeting Management
Supplier for State of Massachusetts under PRF41.
SOMWBA
Promotes the development of business enterprises & non-
profit organizations owned or operated by minorities and
women.
Women’s Business Enterprise Certification
A national standard of certification for women owned
businesses.

12. • Registration Management
• Program Management + Staffing
• Program Communications
• Speaker Selection
• Special Event Production
• Entertainment Production
• Theme Décor Design + Production
• Teambuilding + Adventure Excursions
• Simultaneous Multi-Event Execution
• Financial Management + Budget Formulation
• Signage
CAPABILTIES + SERVICES

13. EVENT MANAGEMENT
As a full service event, meeting and destination management company, we are able to
support every component of your program. Unlike other agencies that subcontract out
significant and high cost items, we manage these components in-house with a turnkey
experienced team.
From challenging locations and magnificent productions to a rustic DownEast Feast,
NXTevent will develop and deliver incredible events compatible with your program's
message.
• Invitation Execution
• Unique Venue + Site Research
• Contract Negotiation + Management
• Expert Food + Beverage Management
• Catering Management
• Event Décor
• Entertainment
• Staffing

14. • Memorable Stage Set Designs
• Cutting Edge Special Effects
• Regional or Destination Themes
• Customized Décor Themes
• Extraordinary Table Landscaping
• Stylized Event + Hospitality
Environments
SPECIAL EVENTS + THEME DESIGNS
Fusing design with realistic
execution, NXTevent will develop
an event design harmonious with
your organization's image or
product branding while being
earnest to your financial plan.

15. • Effective Contract Negotiations with Artist + Agency
• Multimedia Interaction
• Memorable Stage Set Design
• Stage, Sound + Production Services
• Artist + Performance Rider Management
• Headliner to Regional Entertainment
ENTERTAINMENT PRODUCTION
When investing in entertainment from a headliner to a
performance production, NXTevent ensures that the identity of
the artist or performance blends with the event strategy, program
message and organizational image.
Through excellence in artist management and relationships,
NXTevent delivers:

16. • Physical review of transportation company
facilities, dispatch + equipment
• Pre-program transportation layout + timeline
• Pre-program routings with live dry runs as required
• On-the road requirements
• On-site transportation “command center” for
equipment + driver communications
Transportation and airport management is the gateway into any program or event. It's also the
first and last experience a client has with your organization.
NXTevent manages data and information merged with systematic on-site staffing and equipment
choreography.
Tailoring service to your program, we will thoroughly assess the manifest or transportation
schedule with logistic and location requirements.
TRANSPORTATION MANAGEMENT

17. • Managing Arrival + Departure manifests
• Specialty staff waiting for arriving guests
• Assisting guests with their baggage + transporting of luggage
• Personally escorting guests their to assigned vehicles
• Greeting arriving guests at their prospective hotels
• Managing departure manifest + transporting guests from
hotels to airport
• Minute-to-Minute Updates
AIRPORT MEET + GREET
Let NXTevent do all the work and take the stress out of
managing transportation and customer service at Logan
Airport.

18. • Dine-Arounds
• North End Boston Eateries
• Evening Sunset Cruises
• Boston Brewery Excursions
• Clambakes
• Boston's Theater District + Broadway Productions
• Regional Comedy Programs
• Boston's Blues + Jazz Clubs
• Red Sox + Fenway Park
• Sporting Events including Celtics, Bruins, Patriots
• Regional Concerts + Events (Tickets, Private Boxes,
Behind-the-Scenes)
EVENING ACTIVITIES + EXCURSIONS
NXTevent provides your ticket to a great night in Boston. When your
evening program requires quintessential Boston, we will design a varied
program with value. Whether it's a Dine-Around Program, a VIP Suite at
Fenway Park or a theater/concert event, NXTevent delivers a program
that is meaningful to everyone.

19. • Team Based Challenges + Games
• Pre-and-Post Conference Getaways
• Spouse + Partner Tours
• Outdoor Programs
• Youth Programs
• Customized + Traditional Tours
RECREATION, TOUR + LEISURE
From a traditional tour to an experiential adventure,
NXTevent will tailor the activity with clever components,
off the beaten track experiences, and cutting edge
adventure opportunities.

20. • Scavenger Hunts in Boston or Thompson Island
• Schooner Clambakes
• Uniquely Themed Meetings
• Outdoor adventures such as kayaking or all day golf outings
• Special Celebrity Concerts
• Customized + Traditional Tours
TEAMBUILDING EXCURSIONS + ACTIVITIES
Often your monthly or annual corporate meetings need some added
style or a just a change from the ordinary. NXTevent can help turn
any corporate meeting, teambuilding exercise or just regular work
gathering into an event your employees and co-workers will never
forget!

21. • Real-time customized database reporting + access
• Customer Support Call Center (Inbound + Outbound)
• Pre-Registration + On-Site Financial Reconciliation
• Automated or Customer Service Payment Processing
• On-Site Management + Systems Support
• On-line Customer Support Center
• Confirmation + Auditing
• Post-Event Exhibition Support
REGISTRATION MANAGEMENT
Integrate technology with experience and let NXTevent manage your registration needs
from pre-to-post meeting and event.
We will handle any of the three basic components of the registration process: Pre-
Registration, On-site Registration, and Post-Registration.

22. • Recruitment Campaigns
• Application + Interview process
• Background Checks
• Pre-Program Training
• Dry-runs + Rehearsals
• Daily Reviews + Recap
• Liability + Insurance Considerations
• Wrap-up
PROGRAM STAFFING
Upgrade your temporary staffing into project ambassadors. Let NXTevent support your
program with professional and attentive staff. If your project requires layers of staffing,
NXTevent will design a turnkey mobilization program specific to your organizational and
event image.

23. • Corporate Gifts
• Invitations
• Registration Materials
• Tradeshows + Conferences
• Product Launches
• Employee Recognition
• Program Teasers
PROMOTIONAL PRODUCTS + SERVICES
Along with a strong event strategy comes interesting and innovative promotional ideas.
NXTevent works with the client to create unique promotions and gifts. Whether it’s an
event logo or company message, your product will leave a lasting impression.