This document provides instructions for running degree progress reports and quick what-if reports from the faculty center in the student information system. It describes how to search for a student, select the report type, enter override options for what-if scenarios, and view the report results. Any unfulfilled requirements will be highlighted. The report shows remaining requirements and classes to fulfill them. It also explains how to print, return from, and get help regarding the reports.

1. Degree Progress Report Running a Degree Progress Report from the Faculty Center HCTC Office of the Registrar April 2008

2. From Home page, select Self Service from menu on left . Then select Faculty Center from Main Menu .

3. Select Advisement tab.

4. Select the New Drop-In Advisees button at bottom of page. (If you want to run a degree progress report for one of your assigned advisees in the list, you may instead select Degree Progress from the Student Details drop down box to the right of the student’s name, click the arrowed Go button and skip to slide 9

5. Click Search button.

6. Enter the student’s ID # (PeopleSoft ® ), National ID (Social Security Number), or Last Name and First Name and click Look Up button.

7. Select the student from resulting list.

8. Select Degree Progress from the Student Details drop-down box and then click Change button.

9. Complete the Advisee’s Degree Progress Report page according to these instructions: Select KCTCS as the Academic Institution . Select Degree Progress Report as the Report Type . Then click Go button.

10. Scroll down to view the report.

11. Any requirements not satisfied will be listed in red text on the report. (Screen shot is not in color)

12. The report will show what the requirements are and what classes can be taken to fulfill any requirements needed.

13. You may print the report using the Internet Explorer print icon. When finished viewing, scroll to the top or bottom of the report and click the Return link to exit the report.

14. The Quick What-If report will allow you to view the progress a student has made if considering to pursue a degree other than the one currently declared. For a What-IF report, click the Quick What-If button. What if I wanted to be a nurse?

15. Complete the Quick What-If Analysis Report page according to instructions on the next two slides.

16. Enter the following information in the Overrides column: Enter UGRD as the Career Enter a program in the Program Override field. If the program is unknown, click the Lookup icon. Select the correct program from the list. Enter a plan in the Plan Override field. If you do not know the plan, click the Lookup icon. Select the correct plan from the list. If available, enter a Sub-Plan in the SubPlan Override field.

17. Enter the Requirement Term information. ( Requirement Term is the student’s beginning term of continuous enrollment.) Enter or select a Required Career Term . If you do not know the term, click the Lookup icon. Select the correct term from the list. Enter a Required Program Term . The Required Program Term should match the Required Career Term. Enter a Required Plan Term . The Required Plan Term should match the Required Career Term. Enter the Requirement Term for the sub-pan in the fourth box. Leave this field blank if you did not select a sub-plan in the Sub-Plan Override field.

18. Click OK button after completing Override Options as described on preceding slides .

19. Scroll down to view any requirements. The report will show what requirements the student would need if the student was in the selected program/plan (simulated career).

20. When finished viewing the report, scroll to the top or bottom of the report and select the Return link.

21. Select the Home link when finished.

22. Questions or Problems? Contact the Registrar’s Office for assistance.