The Homes and Communities Agency's Deborah Vogwell's presentation to the Sustainable Communities Conference 2015, looking at the Agency's consultant panels.

1. Successful places
with homes and jobs
A NATIONAL
AGENCY
WORKING
LOCALLY HCA’s Consultant Panels
Deborah Vogwell
HCA

2. Introduction
 Sustainability is also about efficiency and
using time and resources wisely.
 My presentation offers you a practical tool
that can help you deliver sustainable
development more efficiently.
 It is likely that you will need to procure
services and works.
– designers, contractors, planners,
developers, architects, engineers,
ecologists.
HCA
Upton Development
Northampton

3. HCA‘s Enabling Role
 Affordable Housing
 Regulation Role
 Land Disposal
 Investment HCAi
 We also ‘Enable’ Housing
development and provide
practical help and support to
public sector bodies seeking
to increase housing supply.
 Making our Framework
Panels available for other
public bodies to use is a key
part of this
HCA Hanham Hall Project
With Zero Carbon Hub.
Developer Barratt.

4. Procurement
 Procurement for public sector clients is challenging, time consuming and
complicated.
 We are now all under great pressure to procure homes quickly and efficiently.
 We need to comply with EU
legislation, procurement rules,
get best value, work efficiently.
 In short procurement is
something of a nightmare.

5. HCA’s Framework Panels
 HCA has operated Framework Panels for
over 10 years
 Some in their 3rd
or 4th
generation
 We have made these available to LAs and
RPs for around 8 years.
…over that time we have learnt a great deal
HCA/Bournville Village Trust,
The Croppings, Telford

6. Advantages of using
Frameworks
 A lot of the procurement has already been done
 Access to a pre-vetted list of companies
 No need for OJEU - already done so 6 months faster than traditional
OJEU procurement
 Simple tender process
 Suite of prepared information
 Clear and simple handbook
 Available free
 Used by over 200 public bodies
over the years so it is a…

7. Current Panels
 Property Consultants Panel
– Launched June 2014
– National Panel
– 14 Panel Members
 Multi Disciplinary Consultants
– Launched November 2014
– National Panel
– 17 Panel Members
 Delivery Partner Panel
– Launched April 2013
– National Panel in 4 regional Lots
– 25 members on each lot
HCA
Whitehill Borden

8. Multidisciplinary Panel Members

9. Oxford Cycle City
 WSP were commissioned through the
framework by Oxfordshire County Council.
 Vision and strategy to make Oxford a world-
class cycling city.
 Teamed up with SUSTRANS
 The cycle strategy contributed to Oxford’s
growth agenda.
 Sustainably facilitate an 11% increase in
population and 14,000 more jobs in the City.

10. Bridport House
.
The Colville Estate
regeneration replaces
438 homes with 925
new apartments.
The first phase,
Bridport House,
incorporates a cross
laminated timber frame
structure that avoids
intrusive columns,
reduces construction
time and provides large
reductions in the
building’s embodied
energy

11. Homeshell
 Peter Brett applied their
integrated approach to design
homeshell structures that
provide high-quality energy
efficient dwellings.
 Working with
 Rogers Stirk Harbour +
Partners and
 SIG Insushell.
 Manufactured off site and
assembled quickly, they
bridge the gap between
design and operational
performance.

12. Milford Hospital
 HCA Scheme
 After obtaining outline Planning,
Parsons Brinkerhoff moved to
the Developer to detail design
the on-site infrastructure and
Section 278 works that they
had negotiated as part of
Planning.

13. • Retail and high density residential
• Variety of green spaces and metropolitan parks
• Existing roads will be upcycled
• ‘Car barns’ incorporating CHP system and recycling
• Electric vehicle charging
• New tram line
Masterplan for a new urban
centre in Gothenburg.

15. Multi-Disciplinary Panel Scope of Services
 Project Management and Cost Management
 Engineering
 Architecture
 Planning
 Masterplanning
 Landscape architecture
 Ecology and Biodiversity
 Construction Design and Management (CDM) Co-ordinator
 Property Consultancy
 Sustainability – not a separate service line

16. Selection of Panel Members
PQQ question
Please provide evidence of work where the advice you have provided to
clients has resulted in:
• minimisation of the carbon footprint,
• waste minimisation and
• resource efficiency, pass/fail
Also
Statements on delivery of each services line pass / fail
Project examples showing delivery of joined up services
Local delivery
Questions around current issues in development
– Due Diligence
– Regulatory Bodies
– Land disposal and development

17. Sub-consultants
 Many panel members have put together a consortium of sub-
consultants
 400 overall
 Additional sub-consultants can be added for specific projects
 This gives flexibility to from the right team for each project.
 BUT
 We have no direct contract with sub-consultants
 You cannot employ sub-consultants directly

18. Contract Structure
 2 tier contractual structure – Framework Agreement
and form of instruction.
 Framework Agreements are between us and Panel
Members but cover work procured by Partners.
 We instruct via a web based system you can instruct
by whatever means you wish.
 The Panel Member retains full liability for
subcontractors and acts as the single point of contact
coordinating the work
Framework
Drawdowncontract
Instruction

19. Mini Competitions
 OJEU requirement for call off contracts under a Framework
To ensure efficiency:-
 Opportunities will be offered on a sliding scale:
 below £10,000 – no competition
 £10,000 – OJEU threshold - min 3 bids
 Above OJEU threshold (currently £172,514) - entire Panel
 Mini competitions are undertaken by you.
 Proforma documents and guidance available

20. How you can use our Panels
 Contact Us
 Sign up to an Agreement Letter with us
 We will provide access to a secure website
 You are free to procure through our panels
 We will answer questions if you need us to
 It is your procurement!
 https://www.gov.uk/housing/procurement-panels
 deborah.vogwell@hca.gsi.gov.uk

21.  Aspire Housing
 Babergh District Council
 BCHA
 Bedford Borough Council
 Blackpool Council
 Bolsover District Council
 Bracknell Forest Council
 Bromsgrove District Council
 Broxbourne Council
 Buckinghamshire Advantage
 Cambridgeshire County Council
 Carlisle City Council
 Catalyst Housing Group
 Castle Point Borough Council
 Chelmsford City Council
 City of Lincoln Council
 City of York Council
 Civil Aviation Authority
 Colchester Borough Council
 County Durham and Darlington NHS Foundation
Trust
 Coventry City Council
 Crawley Borough Council
 Crown Commercial Service
 Cumbria Partnership NHS Foundation Trust
 Dacorum Council
 Darlington Borough Council
 Daventry District Council
 Doncaster and Bassetlaw Hospitals NHS
Foundation Trust
 Doncaster Metropolitan Borough Council
 Dover District Council
 East Devon District Council
 East Hampshire District Council
 Fareham Borough Council
 Fenland District Council
 Gateshead Council
 Genesis Housing Association
 Gloucestershire County Council
 Greater London Authority
 Guy's and St Thomas' NHS Foundation Trust
 Hampshire County Council
 Havant Borough Council
 Hertfordshire County Council
 High Peak Borough Council & Staffordshire
Moorlands District Council
 Home Office
 Ipswich Borough Council
 Kings College London
 Lancashire County Council
 Leicester City Council
 Local Government Association
 London Borough of Bromley
 London Borough of Camden
 London Borough of Croydon
 London Borough of Enfield
 London Borough of Hackney
 London Borough of Hammersmith and Fulham
 London Borough of Haringey
 London Borough of Hillingdon
 London Borough of Merton
 London Borough of Wandsworth
 London Legacy Development Corporation
 Mansfield District Council
 Mid Suffolk District Council
 Ministry of Justice
 Network Rail
 Newark and Sherwood District Council
 Newcastle-under-Lyme Borough Council
 NHS Property Services Ltd
 North Lincolnshire Council
 Northampton Borough Council
 Norwich City Council
 Nottinghamshire County Council
 Oldham Council
 Oxfordshire County Council
 Plymouth City Council
 Reading Borough Council
 Redditch Borough Council
 Royal Free London NHS Foundation Trust
 Sanctuary Group
 Sandwell Metropolitan Borough Council
 Solihull Metropolitan Borough Council
 South Kesteven District Council
 Southwark Council
 Stevenage Borough Council
 Stockport Metropolitan Borough Council
 Surrey County Council
 Tamworth Borough Council
 Taunton Deane Borough Council
 Teignbridge District Council
 The City (of London)
 Thurrock Council
 Transport for London
 University College London
 Walsall Council
 Warrington Borough Council
 Warwick District Council
 Waverley Borough Council
 Wiltshire Council
 Wiltshire Fire and Rescue Service
 Woking Borough Council
 Wolverhampton City Council
 Wycombe District Council
102 Signed up other public
sector bodies
Signed Up Partners

22. Guidance
 The Panels Handbook is provided to give
guidance and information on HCA’s Technical
Panels.
 Information is available on our Website
 It is a straightforward and practical guide to
procuring services through HCA’s Panels
 Further help, information and advice on using
the HCA Consultant Technical Panels is
available from:
 deborah.vogwell@hca.gsi.gov.uk
The Panels Handbook
2014 – 2018
A Guide to the Procurement of Services through the
HCA Consultant Technical Panel Frameworks
7 July 2014